Guidelines for use of Media Services Equipment and Resources

When making decisions about the use of Media Services equipment and resources, including prioritization and charges, we must keep in mind the central purpose of the College, which is to provide learning opportunities for our students.
  • Additional considerations are our public mission and our desire to build and maintain strong community connections.

Users of Media Services equipment fall into 4 categories: students using the equipment for academic learning, Evergreen staff and faculty using the equipment in support of teaching and other academic work, internal Evergreen use as part of our institutional mission, public service or community work, and use by external agencies seeking a local resource for media equipment.

Use of equipment is subject to availability, prior request, and approval by Media Services staff. Use of equipment in academic programs is given priority. Guidelines for appropriate use are given below:


Students may borrow media equipment and resources for the following reasons.

  • Academic Programs and Courses:

For cases when the use of media equipment is essential for the learning outcomes of the program, either through direct in-class instruction or for the purpose of completing program related project work, and when the student has consulted with sponsoring faculty and supporting staff to identify their equipment needs. Most programs requiring equipment will include a media fee at the time of registration.

  • Individual Learning Contracts and Internships:

W​hen students identify the need for media equipment to advance the learning goals they have specified clearly in their learning contract. To use the equipment students must either be able to demonstrate proficiency with it, or be supported by faculty or staff who will be able to provide direct instruction on its use. Academic programs have priority usage of media spaces and equipment. Students must request Media Services resources in the contract and connect with staff to review specific requests to get approval prior to registration. Individual Learning Contracts and Internships requiring equipment may include a media fee at the time of registration.

  • Audio Studio and Music Technology Individual Learning Contracts and Internships:

W​hen students identify the need for Audio Studio equipment to advance the learning goals they have specified clearly in their learning contract. Only students with approved learning contracts that have been granted the use of the Audio Studio spaces (Com 118, Com 111a, Com 212a, Lib 1328, Lib 1360) can use Audio Studio equipment from Media Loan. Individual Learning Contracts and Internships requiring equipment may include a media fee at the time of registration.These learning contract students are required to follow both Media Loan and Audio Studio policies/procedures. 

Students requesting use of the Audio Recording Studios and Music Technology Labs must already have the necessary lab proficiencies prior to seeking an individual learning contract or internship.

These contracts are only allocated 4 hours a week—one session—in these facilities, but this amount can be flexible based on academic program usage and/or the total amount of contracts and internships requesting these spaces. All usage of these facilities must be coordinated with space manager, Patrick LaBahn ( The Music Technology Lab Com 346 can only be used in the Winter, Spring, and Summer terms for contracts and internships. 

Learning contracts making use of these spaces should not exceed two contracts for the Music Technology Labs and two contracts for the Audio Recording Studios per quarter, unless additional learning contracts have been agreed to in advance by the faculty sponsor and the space manager, Patrick LaBahn.  


The equipment and resources must be for the sole use of the student in order to fulfill their learning objectives. The equipment may not be borrowed by a student who is simply acting as a proxy for another person or internship site which needs the equipment or resources for their own purposes. Any indirect benefit to an internship field supervisor or internship site must be clearly secondary to the beneficial learning outcomes to the student as identified in the internship learning contract.

Students may not borrow equipment for purely recreational or other non-academic reasons.

Faculty and Staff:

Faculty and staff may use Media Services equipment and resources for the following reasons:

  • Academic use to support student learning either through direct instruction of students or for the purposes of gaining knowledge to benefit subsequent instructional use.
  • Academic use for faculty development, research and creative work.
  • Non-academic use to support the College’s institutional mission, such as for convocation and graduation ceremonies, administrative meetings or functions, etc.
  • Non-academic use to support the public mission of the college and/or community outreach, such as for the public events, such as the Science Carnival, or for college marketing campaigns, and advancement efforts.

Equipment used by federal or state funded auxiliary departments, conferences, and student groups (S&A), academic programs and other events that charge a fee or ask for a donation will be charged an equipment rental fee. Following RCW 42.52.160 on use of state property for private gain and WAC 292-110-010 on the Use of State Resources, faculty and staff may not use Media Services equipment and resources for private gain.

External Users:

External users may be able to use Media Services equipment or services, if available, by either working with Conference Services or contracting directly with Media Services. The fees are set to cover the full direct and indirect costs, overhead and the price of such items in the private market place. The provision of goods and services are only provided subject to availability and in so much as those goods and services are related to the public service mission of the College.