Checking Out of Housing

Check-out procedures

When you check out make sure to do the following to avoid a $100 improper check out fee:

  1. Make a check out appointment
    • Log in to the StarRez Portal
    • Click Appointments 
    • Select a time from the calendar
      • Appointments are for students moving out of campus housing. If you are changing rooms or leaving for a break, you do not need to check out
  2. Remove all personal belongings from your bedroom and common areas, and clean your bedroom and common areas per your agreement with your roommates. We are not accepting donations at this time. Please take all your belongings and trash with you, or dispose of them in the appropriate dumpsters outside 
  3. Secure your window and lock your bedroom and front door
  4. Observe all posted parking regulations
  5. Return your keys at your check out appointment time and before the deadline listed in your housing agreement
    • Follow instructions in the check out appointment email about where to return your keys
      • If your appointment is during business hours, hand off your keys at the Housing Office on the 3rd floor of A Building
      • If your appointment is after hours, drop your keys in the key drop in the HCC

Other important check-out information:

  • Check your mail in the HCC for the last time before you return your keys
  • Talk to your suitemates about checking out. Make sure they know you are leaving. Communicate about any cleaning, damages, or shared resources that need to be addressed
  • Load vehicles in F-Lot or you can park at the parking meters in the A bus loop for 15 minutes for loading/unloading. Do not park in bus or fire lanes
  • After you check out, update your forwarding address by logging on to my.evergreen.edu, clicking Profile, and clicking Personal Information
  • Review your Housing Agreement for details regarding break fees, deadlines, and the Housing Agreement Release form
    • Section 10C - Agreement break charges and dates
    • Section 13 - Check Out Information

After you have checked out, a staff member will assess the room for any cleaning and damages. You and your roommates will receive an email about any cleaning and damages you may have caused in the common areas.

Note: In addition to furniture, each apartment has been supplied with the following items:

  • Microwave
  • Heater
  • Broom/Dustpan

When an apartment is assessed, if any of these items are missing, residents will be charged accordingly.

Health and Safety

Safety protocols to make check-out smooth 

  • Wear a face-covering or mask in all shared-use spaces and have family and friends that are assisting you in moving all wear masks
  • Maintain a 6’ social distance at all times
  • At the end of each quarter, many people wait until the deadline to move out. This will make it more difficult to maintain social distancing and move out on time. If you are able, plan to move out prior to the deadline
  • Wash your hands frequently
  • Remove all trash and personal items in your living space to avoid cleaning charges. This will help keep our staff safe who are cleaning up after you have left

Donating Unwanted Items

We are not able to accept donations on campus.  Here is a list of local organizations that accept donations:

  • EGYHOP
    • Local organization that accepts donations at Traditions café- 300 5th Ave SW, Olympia, WA 98501  and the Interfaith Works Shelter - 701 Franklin St SE Olympia WA.
    • Donations accepted 9am-5pm Mon-Fri. Accepts clothing and non-perishable food.
  • Goodwill of Olympia, (360) 956-0669, 400 Cooper Point Rd SW, Olympia, WA 98502
    • Open 10am-8pm daily. Accepts most household items, furniture and clothing.
  • South Puget Sound Habitat for Humanity, (360) 956-3456, 400 Cooper Point Rd SW, Olympia, WA 98502
    • ­Donations accepted 10am-5pm daily. Accepts most household items and furniture.
  • Value Village of Lacey, (360) 923-2410, 604 Sleater Kinney Rd SE, Lacey, WA 98503
    • Donations accepted 11am-6pm daily. Accepts housewares and clothing.
  • Thurston County Food Bank, (360) 352-8597, 220 Thurston Ave NE, Olympia, WA 98501
    • Open Monday, Wednesday and Friday 11am-3pm. Accepts non-perishable food.
  • Seattle Children’s Olympia Bargain Boutique, (360) 236-8245 , 2020 Harrison Ave NW, Olympia, WA 98502
    • Donations accepted 9:30am-5pm Mon-Fri. Accepts housewares and clothing.
  • Last Word Books, (360) 786-9673, 111 Cherry St NE, Olympia, WA 98501
    • Open 12-5pm Mon-Fri. Accepts books.
  • Half Price Books of Olympia
    •  Open 11am-6pm Mon-Fri. Accepts books.

If you have questions about this process, email us at rad@evergreen.edu, or leave a voice message at (360) 867-6132.​