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Information for Vendors

State agencies and higher education institutions use Washington Electronic Business Solutions (WEBS) as Washington's common vendor registration and bid notification system. Formal and most informal competitive solicitations are posted on WEBS. Vendors will receive email notifications when any bids are posted in the commodity areas of interest to vendors. Sign up with WEBS to receive notifications.

If you are a first time vendor with Evergreen, be prepared to a submit an IRS W-9 form (PDF).

Current Bid Opportunities

Evergreen posts all of its bids on WEBS.

Current Sole Source Announcements

Under state law, agencies are required to make sole source contracts available for public inspection for a period of not less than 10 working days prior to the intended contract start date. Agencies are required to post instructions on how to obtain a copy of sole source contracts.

Contact us if you wish to obtain information or a copy of an intended sole source contract.

There are currently no sole source contracts.


Vendor Vaccination Requirements during Covid-19 Pandemic

Pursuant to the Governor's proclamation 21-14 all vendors working on site at Evergreen or its related properties will be required to be vaccinated or exempted as detailed. The date of effect of this requirement is October 18, 2021. This space will be continually updated with further resources as enforcement begins or circumstances change.

Please see these examples. Official forms to fill out should be provided by your Evergreen point of contact.:

Evergreen's Letter to Vendors (PDF)

Vendor Attestation Form (PDF)

Invoice Instructions

Invoices must include:

  • Date
  • Business name
  • Business or remittance address
  • An invoice number
  • Purchase order, contract number, or name on credit card
  • Itemization of purchased, including any taxes charged
  • Name of Evergreen contact

Send invoices to:

The Evergreen State College
Accounts Payable
2700 Evergreen Parkway NW
Olympia, WA 98505