Board of Trustees By-Laws

Archived No

Effective Date

Approval Date

Steward Board of Trustees

Approval Authority Board of Trustees

Signature File

Previous Version Board of Trustees By-Laws (Archived February 2022)

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Full Text of the Policy

                                      

                                                                       Article I

                 NAME, COMPOSITION, AND POWERS OF THE BOARD OF TRUSTEES

            Sec. 1.  Name.  The name of the governing board of this college shall be the “Board of Trustees of The Evergreen State College,” hereinafter referred to as the “Board of Trustees.”

            Sec. 2.  Composition and Powers.  The Board of Trustees derives its authority from the laws of the State of Washington under the provisions of Title 28B and other portions of the Revised Code of Washington. The form and composition of the Board of Trustees, its general duties and powers are prescribed in RCW 28B.40.100-120.

                                                                       Article II

                                                                    MEETINGS

            Sec. 1.  Regular Meetings.  Regular meetings of the Board of Trustees shall be held, unless dispensed with by the Board of Trustees, as filed with the Code Reviser and published in the Washington State Register.

            Sec. 2.  Special Meetings.  The Chair of the Board of Trustees, or any two members thereof, may call special meetings of the Board of Trustees at any time; and notice of the time, place, and purpose thereof shall be given to each trustee by written notice or direct telephone call 24 hours in advance of such meeting.

            Sec. 3.  Public Meetings; Executive Sessions.  Meetings of the Board of Trustees shall be open to the public except during executive and exempt sessions. Executive and exempt sessions may be held for those purposes specified in state law.

            Sec. 4.  Quorum and Exercise of Powers.  Five members of the Board of Trustees shall constitute a quorum of the Board of Trustees for the transaction of business. No action shall be taken by the Board of Trustees at any meeting when there is less than a quorum.

            All matters coming before the Board for determination shall be determined by the vote of the majority of the quorum.

            Sec. 5.  Rules of Procedure.  The rules contained in Robert’s Rules of Order (the current edition) shall serve as guidelines for the proceedings at, and the conduct of, the meetings of the Board of Trustees and those committees delegated authority to take action on behalf of the Board.

                                                                     Article III

                                                      OFFICERS OF THE BOARD

            Sec. 1.  Designation and Qualifications.  The officers of the Board of Trustees shall be Chair, Vice-Chair, and Secretary, who shall be members of the Board of Trustees.

            Sec. 2.  Election.  The Board of Trustees shall elect the Chair, Vice-Chair, and Secretary at the regular June meeting of the Board. Said officers shall hold office for one year, and until their successors are elected. In the event of an interim vacancy in any of said offices, successors may be elected to hold office for the unexpired term. Newly elected officers shall take office on July 1.

                                                                      Article IV

                                                          POWERS AND DUTIES

            Sec. 1.  Chair and Vice-Chair.  The Chair of the Board of Trustees shall preside at meetings of the Board of Trustees and shall have the right to vote. In the event of his/her absence or inability to act, the Vice-Chair shall preside. The Chair is the official spokesperson for the Board of Trustees.

            In case of the absence of the Chair and Vice-Chair from any meeting of the Board of Trustees, the Chair shall appoint a Board member to preside at the meeting.

            Sec. 2.  Secretary.  The Secretary shall assure that the minutes of the meeting and proceedings of the Board of Trustees shall be recorded and kept; these responsibilities may be delegated to the staff secretary to the Board of Trustees. The Secretary is authorized, with the Chair or Vice-Chair of the Board of Trustees, on behalf of the Board of Trustees, to execute or to attest all deeds, real property leases, notes, mortgages, deeds of trust, bond indentures, warrants, undertakings, powers of attorney, releases and satisfactions of mortgages and indebtednesses, reconveyances under deeds of trust, and all other releases, when the same have been authorized to be executed by order of the Board of Trustees.

            Sec. 3.  President.  The President, or delegee, shall give public notice of all meetings of the Board of Trustees. The President, or delegee, shall be custodian of all official records of the Board of Trustees including all deeds, contracts, and other documents and papers of the Board of Trustees.

            Sec. 4.  Treasurer to the Board.  The Vice President for Finance and Operations, or other such individual identified by the President, shall be the Treasurer to the Board and shall hold the office of Treasurer at the pleasure of the Board of Trustees.

            Sec. 5.  Claims and expenses.  All valid claims against and expenses of The Evergreen State College shall be paid on vouchers approved by the President or the President’s designee in accordance with budgets approved by the Board of Trustees.

            Sec. 6.  Special Authority of Officers.  The officers of the Board of Trustees shall have such powers and shall perform such duties in addition to those set forth herein as may be delegated to them by the Board of Trustees.

            Sec. 7.  Delegation of Powers and Duties to President.  Delegations of powers and duties of the Board of Trustees will be made by resolution according to RCW 28B.10.528, and will be filed in the policy manual of the Board of Trustees of The Evergreen State College.

                                                                      Article V

                                COMMITTEES OF THE BOARD AND THEIR DUTIES

            Sec. 1  Standing Committees.  The standing committees of the Board shall be the Finance Committee and the Student Achievement and Success Committee. Each of these committees shall consist of not less than two members.

            Sec. 2  Student Achievement and Success Committee.  At an open public meeting in June of each year, the presiding Chair will appoint no less than two members to the Student Achievement and Success Committee. Student Achievement and Success Committee members will serve for one year and until their successors are appointed. The Student Achievement and Success Committee shall meet at least twice each year to review Evergreen’s student-centric initiatives. The Student Achievement and Success Committee reports to the full Board.    

            Sec. 3  Finance Committee.  At an open public meeting in June of each year, the presiding Chair will appoint no less than two members to the Finance Committee. Finance committee members will serve for one year and until their successors are appointed. The Finance and Budget Committee shall meet at least twice a year to receive updates on the college’s financial position and budget, and to review financial projections related to major college initiatives.  Committee members will be invited to exit conference meetings with the state auditors and will be briefed on any significant internal audit activity.

For the purposes of internal audit, employees responsible for auditing report administratively through the President and functionally to the Finance and Budget Committee; this employee or employees may communicate directly to Finance and Budget Committee members between meetings.

            Sec. 4  Special Committees.  Special committees may be created from time to time. Special committees are limited in duration. The presiding Chair appoints members to special committees. Special committees report to either the presiding Chair or to the full Board.

            In addition to the appointment of any such special committee as may be deemed necessary by the presiding Chair, in May of each year, the presiding Chair will appoint a committee to nominate a Chair, Vice-Chair, and Secretary from among the members of the Board. The nominating committee shall present nominations at an open public meeting in June of each year. The Board may, by majority vote, convert a Special Committee to a Standing Committee, at any time; such a conversion will be memorialized through a Bylaws Amendment within six months of the vote to convert.

            Sec. 5  Limitations on Committees.  No committee may act on behalf of the Board. In the absence of specific delegation of authority from the Board, no committee of the Board shall conduct hearings, or take testimony, or public comment.

                                                                      Article VI

                                                                         SEAL

            Sec. 1.  Design.  The seal of The Evergreen State College shall be of a form and design approved by the Board. (Subsequently approved December 1983.)

                                                                    Article VII

                                                      AMENDMENT OF BYLAWS

            Sec. 1.  No bylaw shall be adopted, repealed, or amended, except at a meeting of the Board of Trustees by the affirmative vote of a majority of the entire Board; and unless at a meeting of the Board of Trustees held prior to the meeting at which a proposed bylaw, repeal, or amendment of bylaw is voted upon, notice of intention to propose such bylaw, or repeal, or amendment, including a draft thereof, shall have been proposed.