1. Scope of Policy

The Mobile Device Policy applies to all employees of the college who have been issued a cellular telephone or tablet, whether the device in question is accessing a service provider’s network, the college’s wireless network, or a public or home-based Wi-Fi network.

2. Employee Responsibilities

Employees using College-issued wireless devices to conduct college business are covered by the policies and laws that regulate the use of official resources. These include, but are not limited to, the Public Records Law, the College’s Appropriate Use Policy, the College Ethics Policy, and laws and policies governing the confidentiality of personal information. Employees should not reconfigure mobile devices in a way that puts confidential information at risk. This includes not making changes to the password protection on the device. Only college-approved applications should be installed on the device. Employees should contact the Help Desk with any specific questions about allowable software. Employees must also take all appropriate measures to protect the device from theft, loss, or unauthorized use.

3. Acquisition of Mobile Devices

Mobile devices are acquired via the College’s Purchasing Office. Acting within existing resources, supervisors decide which employees need a mobile device to accomplish their work and will be required to approve the purchase before it is made. Supervisors should include appropriate budget information with the request to ensure charges are made to the appropriate fund, organization, program, and account. The Purchasing Office, in consultation with the Office of Information Technology and/or the Chief Information Officer, is responsible for determining what devices and service plans are available to employees. Supervisors are responsible for ensuring that the device is being used appropriately.

4. Shared Mobile Devices

Departments may purchase mobile devices and service plans that would be shared among multiple users, but the device will still be assigned to a specific individual who will be responsible for ensuring that the device is being used appropriately.

5. Use of Personally Owned Devices

Employees are cautioned about using personally owned mobile devices to conduct college business. Confidential Institutional data should not be accessed using a personally owned device. By using a personal device to connect to college computing resources or networks, employees are agreeing to manage their personal device according to Section 2 above. The college may require an employee to provide or remove college related business information from their personal mobile device.

6. Lost, Stolen or Damaged Devices

The employee or their supervisor should immediately notify the Purchasing Office when a mobile device has been lost, stolen or damaged.