Staff Access

Media Loan provides access to equipment for staff to support academics.

Eligibility requirements to use equipment

  • Equipment can be borrowed by academic support staff.
  • Equipment can be borrowed by staff for professional development.
  • Equipment can be rented by staff members from other divisions for college business. 
  • Review our Rental Rates

Set up an Institutional Account

  • Use to check out equipment for your unit.
  • Determine unit supervisor with budget authority.
  • Identify other authorized users.
  • Provide budget number. 
  • Email to request an Institutional Account

Options for getting equipment training

How to reserve or checkout equipment

Rental Agreements

  • Rental rates must be discussed and agreed upon prior to checking out equipment.
  • Arrangements must be made at least 5 business days prior to picking up the equipment.
  • Internal Evergreen accounts will be billed quarterly. 
  • Late fines may apply.


  1. Review equipment catalog.
  2. Identify equipment you want to use.
  3. Call, email or drop by Media Loan.


  1. Review equipment catalog.
  2. Identify equipment you want to use.
  3. Bring your current Staff ID. 
  4. Drop by Media Loan.

How to return the equipment

To avoid penalties you must return equipment before the date date printed on your agreement form.  You will receive email reminders of your initial checkout and notices as your due date approaches.

  • In-person during open hours.
  • To the library circulation desk when Media Loan is closed.

Your responsibilities when borrowing equipment

  • Use equipment properly.
  • Test equipment immediately and report any issues.
  • Return it on time.
  • Pay for damages or loss if that happens.
  • Review Conditions of Use