Key Issues & Access Control

Key Issues & Access Control provides keys for most campus buildings. Key Issues & Access Control does not supply keys for Housing facilities or dorms, to obtain Housing keys contact them at (360) 867-6132.

Key Issues & Access Control does not provide emergency unlocks or routine building locks and unlocks, contact Police Services at (360) 867-6832 for assistance with those issues.

Authorization to Issue Keys

Faculty, staff, and students will be issued individual keys to offices and assigned laboratories, master keys, and all keys to buildings, as needed upon authorization of the person charged with building or area responsibility. The authorizing person must complete a key authorization form, available at Key Issues & Access Control, or send an e-mail detailing the need. The length of time that the key is to be issued is determined by the authorizer or by Key Issues & Access Control.

To Obtain Key(s)

The person being issued the key(s) will submit the Key Authorization Form with the necessary signature(s) to their Key Authorizer, who in turn will send it to Key Issues & Access Control. Key obtainers will have to show their Evergreen College identification card or a picture ID to Key Issues & Access Control staff.

Key Request Form

Use this link for Key Request Form

To Return Key(s)

Keys must be returned to Key Issues & Access Control by the due date, or by the last day of employment, whichever occurs first.

Due Date Extension(s)

The authorizer must resubmit a Key Authorization Form to Key Issues & Access Control, or send an email, with the new due date.

Lost, Stolen, and Unreturned Keys

When loss due to negligence or theft is reported, a key charge will be levied.

• $25 for a regular key
• $20 for electronic key cards and key fobs
• $50 for a sub-master key
• $100 for a master key
• $200 for a grand master key

Complete a lost key payment form, available at Key Issues & Access Control. Take the completed form to the cashier and pay the required fine. Return the receipt along with the form to Key Issues & Access Control so the individual's file can be updated.

The fine is refunded if the lost or stolen key is found and returned to Key Issues & Access Control within 90 days of the initial billing date.

For students, if keys are not returned by the indicated return date, Key Issues & Access Control will advise Student Accounts to bill the individual at the lost key rate. For all others, a bill for the amount of the lost key rate will be charged to the key holder's account.

Appeals Process

If a Key Holder believes that they should not be held responsible for their lost key(s) or a charge has been made in error, they have the right to appeal the lost key charges.
Appeals Process

Key Control Office Disclosure

Keys are the property of The Evergreen State College. Key Issues & Access Control reserves the right to refuse Keys to individuals with lost, delinquent, or unpaid key fines on their account.