Risk Management Office
Certificate of Liability - Evidence of Liability Insurance
Certificates of Insurance are issued when needed to verify that The Evergreen State College is covered under WA State Self Insurance Liability Program for a specific activity, lease, or agreement. They are issued:
- when evidence of coverage is requested by the owner, vendor or lessor of land, facilities, or equipment being leased, rented or used by the College for its operations.
- when evidence of coverage is requested by another party for whom the College employees perform services and/or activities as part of an agreement.
- when evidence of coverage is needed for general or vehicle liability covered by the Self Insurance Liability Program.
If you need a Certificate of Insurance please contact the Associate Vice President of Business Services, Risk Management Office, Library 1125, one month prior to the date(s) needed, either via email or at (360) 867-6450.
The Associate Vice President of Business Services office interacts with outside parties concerning claims investigation, claims management, and incident reporting.
Art exhibits that are on loan providing the exhibit is itemized as to object (description or title), the value is stated on the listing, the dates of coverage are specified, the method of conveyance is detailed, and the listing is filed with the Associate Vice President of Business Services, Risk Management office prior to the start of the exhibit. In the case of exhibits on loan, a release signed loan agreement must be obtained from the owner for filing with the listing. Note that this only provides coverage through the tort claim process where the state must be found to be wholly or partially negligent.
Motor Vehicle Accidents Involving a State Driver
A highway crash or any non-highway damage to a state vehicle - or your privately owned vehicle while driving on state business - must be reported to the Department of Enterprise Services, Office of Risk Management within 48 hours of the incident.
Reporting an accident involving a state driver
All accidents resulting in property damage or injuries involving a state vehicle or your own vehicle while driving on state business must be reported to the Department of Enterprise Services, Office of Risk Management (DES ORM) within 48 hours of the incident per the Enterprise Wide Transportation Policy (PDF) .
How to report an incident involving a state driver
State driver vehicle accident report (state form 137). This form is for use by state employees only to report their involvement in vehicle accidents while driving a state vehicle or a privately owned vehicle on state business.
The driver must complete and submit the online report within 48 hours, then download the submitted form (SF 137) and give it to your supervisor and The Evergreen State College, Associate Vice President of Business Services, Risk Management Office, L1125.
Purchase of Insurance
The college purchases commercial insurance in certain circumstances.
- Property Insurance: This covers insured property for all risks of direct physical loss or damage to the property. Property covered includes housing buildings (under bond indenture), the President's residence, the Childcare Center, the College Activities Building (CAB), and the Tacoma Campus.
- Loss of Rents: The College purchases loss of rents insurance on all College housing facilities. This insurance is to provide a continuation of rental income on housing facilities in the event of fire or other hazards.
- Surety Bonds: This bond protects the college against major losses sustained through fraudulent or dishonest acts of any employee of the college. All suspected losses due to theft, embezzlement, or other dishonest acts need to be reported immediately to campus Police Services. Police Services will promptly prepare a report and advise the Associate Vice President of Business Services who in turn will give proper notification to the State Auditor, State Risk Manager, and Internal Auditor.
- Miscellaneous Insurance: When it is felt insurance is needed for some particular activity other than those listed above, the office in charge of such activity must contact the Associate Vice President of Business Services, Risk Management office, Library 1125, extension 6450, to see if insurance coverage is available, at least one month prior to the activity taking place.
Tort Claim Filing
Individuals who have been harmed or who have suffered a loss as a result of negligent actions by a state employee or agency can submit a Washington State Tort Claim to the Office of Risk Management (ORM).