Conditions of Employment (CoE)

Student Conditions of Employment 2019-2020

The following applies to both Institutional and Work-Study student employees for all jobs held during the 2019/2020 academic year:

  1. A student must be registered for a minimum of 4 undergraduate credits per quarter (or 2 graduate credits) to hold a student position on campus.
  2. Students working on campus and who are registered less than half time (for student employment purposes, half time means 6 undergraduate credits, or 4 graduate credits) will pay FICA (Social Security and Medicare) withholding.
  3. Hours worked, with prior supervisor approval, may not exceed 19 hours per week for Work Study and 20 hours a week for Non-Work Study positions while classes are in session.
  4. During evaluation weeks and periods of vacation lasting at least one week (e.g. winter break, spring break, summer quarter break), student employees may work more than 19 or 20 hours per week. Work study employees are limited to 40 hours per week.
  5. Student employees can work a maximum of 5 hours in a single shift (not day, but shift), and must take an unpaid break of at least a half hour before returning to work.
  6. Student employees are required to certify their hours by the end of their last shift for each pay period (e.g. the 15th and last day of each month), and to certify zero hours if they did not work.
  7. Student employees' hours are limited to a total of 516 hours in any consecutive six-month period, not including official breaks in the academic year as noted above.
  8. Students who have been awarded work study as part of their financial aid award may not earn work study wages in excess of their award allocation for the academic year.
  9. A student employee does not have right of reversion to a permanent position.
  10. A student may not replace a classified employee laid off due to lack of work/funds, nor may a student employee fill a classified position vacated during the current or prior calendar/fiscal year (whichever is longer).
  11. A student employee may, based on work history, be enrolled in the retirement plan. Full time students may waive participation.
  12. Student employees will abide by FERPA regulation guidelines and will keep all students’ records confidential.
  13. Student employees will report suspected child abuse or neglect as outlined under the state Child Abuse and Neglect Reporting law.

I understand that The Evergreen State College (TESC) reserves the right to alter the terms and conditions of my employment based on the business needs of the College. This means, for example, that TESC may require further conditions such as background checks, training and licenses, and may change the duration of my appointment, rate of pay, and job duties. BY COMMENCING TO WORK I AGREE TO ABIDE BY THE TERMS AND CONDITIONS OF EMPLOYMENT.