Why Is This Important?

What is unique about our academic records is the use of pronouns. Being a part of a legal record, the use of pronouns in the narrative must match the gender of record that the student provided to the institution. If a student prefers a different pronoun there are acceptable alternatives for you to choose from listed below.

Pronoun Alternatives

Commonly agreed upon pronoun alternatives which can be used in Evergreen narrative evaluations:

• Use student name throughout
• Use “the student”
• Ze/hir
• Singular use of they/their/them
• Using both pronouns without parenthesis – she or he, him/her, herself or himself, his/hers
• Using neutral words like individual or one
• Edit the essay, project, etc., rather than the student. In other words, "Sam wrote an excellent research paper. The paper demonstrated a, b, c qualities. The paper analyzed..."
• Reference the student's legal name and pronouns they use in the introduction of the narrative. For example: "Jennifer uses he/his pronouns, as does this evaluation".

Updating After a Legal Gender Change

When a student provides legal documentation to registration and records as part of a gender change request, staff will re-create the narrative academic record to be consistent with the new gender.  All pronouns are changed if requested and self-evaluations are re-signed if applicable.

Learn more about changing gender information.