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Request for Qualifications

 

ON CALL MATERIAL TESTING INSPECTION AND LABOROTORY

Submittal Due Date: May 22, 2018

 

The Evergreen State College is soliciting Statements of Qualifications (SOQ) from qualified Material Testing Laboratories to provide on-call professional material testing and inspection services for a variety of remodeling and renovation projects at The Evergreen State College.

 

Master Agreements: The Evergreen State College intends to select one or more firms under an On-Call Agreement that will have no specific scope of work or contract amount. As individual projects arise, the parties will negotiate the scope of work & fee and formalize it in a project authorization. Project authorizations under each On-Call Agreement must be executed prior to the expiration of the On-Call Agreement. The term of the On-Call Agreement will be for the balance of the current fiscal biennium cycle with the option to renew for the 2019-21 biennium at the end of the current biennium. Hourly rates and fee list established for the On-Call Agreement will remain in effect for the term of the On-Call Agreement.

 

Scope of Services: The services under the On-Call Agreement may include, but are not limited to the following design verification and material testing: Soil compaction verification, subsurface explorations including hand-auger borings and cone penetration tests, reinforced concrete systems including compression tests, sieve gradation analysis, asphalt thickness and density testing, structural steel welding and bolting, epoxy and expansion anchoring systems, shear walls, hold-downs and seismic bracing, cost estimating for design verification and material testing services.

 

The selected firm(s) will work under the direction of the Associate Vice President of Facilities and Project Managers.

 

Evaluation Criteria: The SOQ must include and will be evaluated based on the following. Each firm’s SOQ must include an index and be organized by discrete sections corresponding to the criteria and in the same order as below:

 

  1. A cover letter expressing interest, addressing, at a minimum, the following:
  1. A summary of your firm’s qualifications.
  2. Outline the size of your firm and discuss your firm’s capability to manage multiple projects of the indicated scope, on an on-call basis.
  3. Discuss your firm’s historical workload.
  4. Discuss your firm’s financial and organizational stability, and experience in completing similar projects with durations ranging from several months to two years that were completed over the last five years.
  5. Discuss your proposed team members and your strategy for staffing the various projects over a two-year period.
  6. Identify the office that will manage and administer the projects.
  7. A list of costs for the individual tasks offered and will be in effect during the length of the contract.

 

  1. Demonstrated   expertise   and   experience providing high quality testing and inspection services on projects in occupied classroom, office, health care facilities, and mechanical areas.      Provide information about five such projects that demonstrates, at a minimum, the following: a) projects that included phasing requirements, b) projects that were constrained by adjacent occupancies, c) ability to manage schedule and budget throughout project phases, d) compare original and final budget and schedules. The Evergreen State College prefers that the example projects have material testing and inspection service costs ranging from $500 to $50,000. Total fees for this on-call contract shall not exceed $249,000. This contract will begin as of the date of contract execution through June 30, 2019, with the option to extend through the 2019-2021 biennium.

 

  1. Demonstrated experience in the preparation of material testing and inspection reports for public works facility renovation projects.

 

  1. Project management philosophy related to managing multiple simultaneous projects.

 

  1. Knowledge of and experience with the Public Works approval processes of the State of Washington.

 

  1. Resumes of the proposed principal in charge and any other key members of the firm, including at least two project managers who will be directly responsible for the oversight and execution of any work that may be assigned. Include the length of time employed by your firm.

 

  1. At least three project owner references for work completed by your firm. References should be selected from projects prominent in your SOQ. At least two of the references should be from outside The Evergreen State College. Cited references should include project name, reference name, title, project role, and current contact telephone number.

 

  1. Completed Federal Government GSA Standard Form 330 (Part II only). The form is available online at the following website address: http://www.ga.wa.gov/EAS/EA-References/AEqualify330.doc under the Standard Forms section, SF330 Architects/ Engineers Qualifications.

 

Submittal Deadline: One (1) original unbound copy and four (4) bound copies of the Statement of Qualifications containing the above listed items must be received at

The Evergreen State College, Facilities Services Office, Lab II Room 1254 (Mailing Address: 2700 Evergreen Parkway N.W., Olympia, WA 98505), no later than 2:00 p.m. on May 22, 2018. Submittals sent by mail or courier shall be sent to the address below and must be delivered to the Facilities Services Office by the deadline stated above.  Faxed or e-mailed submittals will not be accepted.     

 

The Evergreen State College

Facilities Services

Attention: Jeanne Rynne, Associate Vice President of Facilities

2700 Evergreen Parkway NW

Lab II, Room 1254

Olympia, WA 98505

 

Selection Process: An evaluation committee will review The SOQs and the most qualified firms will be invited, to an interview. The evaluation committee’s selected qualified firm(s) will be invited to enter into contract negotiations.

 

MWBE: The Evergreen State College is committed to providing the maximum practicable opportunity for participation by Minority Business Enterprises (MBEs) and Women Business Enterprises (WBEs) in its contracts through direct contracts with The Evergreen State College, and sub-consulting or supplier participation. The Evergreen State College strongly encourages MBEs and WBEs certified by the State OMWBE to respond to this RFQ. Voluntary goals of 10% for MBEs and 6% for WBEs have been established for this project. However, no minimum level of MWBE participation will be required as a condition for entering into a contract. The College is also an affirmative action-equal opportunity employer.

 

Questions: All questions regarding this RFQ should be addressed to Jeanne Rynne, Associate Vice President of Facilities, at (360) 867-6115, or by e-mail at rynnej@evergreen.edu.

 

______________________________________________________________________________

 

Request for Qualifications

 

ON CALL HAZARDOUS MATERIAL CONSULTING

Submittal Date: June 1, 2018

 

The Evergreen State College is soliciting Statements of Qualifications (SOQ) from Hazardous Material Consulting and Testing firms to provide on-call professional hazardous material consulting services for a variety of remodeling and renovation projects as well as in support of standard and emergency operations at The Evergreen State College.

 

Master Agreements: The Evergreen State College intends to select one firm under an on-call Agreement that will have no specific scope of work or contract amount. Total dollar amount of work per year is estimated to range between $10,000-$40,000. As individual projects arise, the parties will negotiate the scope of work and fee and formalize it in a project authorization. Project authorizations under each on-call Agreement must be executed prior to the expiration of the on-call Agreement. The term of the on-call Agreement will be through June 30, 2019 with an option to renew for an additional two years. Hourly rates established for the on-call Agreement will remain in effect for each term of the on-call Agreement. 

 

Scope of Services: The services under the on-call Agreement may include, but are not limited to, the following: hazardous material surveys, studies; abatement design and specifications for asbestos, lead, PCBs, regulated metals and other hazardous materials; cost estimates; air monitoring; air, soil, and water sampling and analysis; documentation and abatement support services.

 

The selected firm will work under the direction of the Facilities Services Project Managers and the Environmental Health and Safety Coordinator.

 

Evaluation Criteria: The SOQ must include and will be evaluated based on the criteria listed below. Each firm’s SOQ must include an index and be organized by discrete sections corresponding to the criteria and in the same order as below:

 

  1. A cover letter expressing interest, addressing, at a minimum, the following:
    1. A summary of your firm’s qualifications.
    2. Outline the size of your firm and discuss your firm’s capability to manage multiple projects of the indicated scope, on an on-call basis.
    3. Discuss your firm’s historical workload.
    4. Discuss your firm’s financial and organizational stability, and experience in completing similar projects with durations ranging from several months to two years that were completed over the last ten years.
    5. Discuss your proposed team members and your strategy for staffing the various projects over the contract term.
    6. Identify the office that will manage and administer the projects.

 

  1. Demonstrated   expertise   and   experience on   successful abatement   projects   in   occupied classroom, office, health care facilities, and mechanical areas.  Provide information about five such projects that demonstrate, at a minimum, the following: a) phasing requirements, b) projects constrained by adjacent occupancies, c) ability to manage schedule and budget throughout project phases, d) comparison of original and final budget and schedules. The Evergreen State College prefers that the example projects have hazardous materials consulting costs ranging from $500 to $50,000.

 

  1. Demonstrated experience in the preparation of hazardous material surveys and abatement documents for public works facility renovation projects.

 

  1. Project management philosophy related to managing multiple simultaneous projects.

 

  1. Knowledge of and experience with the Public Works approval processes of the State of Washington and experience in producing Good Faith Surveys that meet the requirements of Department of Labor and Industries (L&I), Department of Ecology, and The Olympic Region Clean Air Agency (ORCAA).

 

  1. List and explain the circumstances of any projects in the last three years that required notification to the Department of Labor and Industries regarding Occupational Health Exposures and/or the Department of Ecology, EPA, or the Olympic Region Clean Air Agency (ORCAA) regarding releases.

 

  1. Resumes of the proposed principal in charge and any other key members of the firm, including at least two project managers who will be directly responsible for the oversight and execution of any work that may be assigned. Include the length of time employed by your firm.

 

  1. At least three project owner references for work completed by your firm. References should be selected from projects prominent in your SOQ. At least two of the references should be from outside The Evergreen State College. Cited references should include project name, reference name, title, project role, and current contact telephone number.

 

  1. Completed Federal Government GSA Standard Form 330 (Part II only). The form is available online at the following website address: https://des.wa.gov/services/facilities-leasing/public-works-design-construction/formsreference-documents.

 

Submittal Deadline: One (1) original unbound copy and four (4) bound copies of the Statement of Qualifications containing the above-listed items must be received at The Evergreen State College, Facilities Services Office, Lab II Room 1254, 2700 Evergreen Parkway N.W., Olympia, WA 98505 no later than 2:00 p.m. on June 1, 2018. Submittals sent by mail or courier shall be sent to the address below and must be delivered to the Facilities Services Office by the deadline stated above.  Faxed or e-mailed submittals will not be accepted.

            

The Evergreen State College Facilities Services

Attention: Matt Lebens, Environmental Health & Safety Coordinator         

Lab II, Room 1254

                         Olympia, WA 98505

 

Selection Process: An evaluation committee will review The SOQs and the most qualified firms will be invited, by letter, to an interview. The evaluation committee’s qualified firm(s) will be invited to enter into contract negotiations.

 

MWBE:         The Evergreen State College is committed to providing the maximum practicable opportunity for participation by minority business enterprises (MBEs) and women business enterprises (WBEs) in its contracts through direct contracts with The Evergreen State College, and sub-consulting or supplier participation. The Evergreen State College strongly encourages MBEs and WBEs certified by the State OMWBE to respond to this RFQ. Voluntary goals of 10% for MBEs and 6% for WBEs have been established for this project. However, no minimum level of MWBE participation will be required as a condition for entering into a contract. The College is also an affirmative action-equal opportunity employer.

 

Questions: All questions regarding this RFQ should be addressed to Matt Lebens, Environmental Health & Safety Coordinator, (360) 867-6111, or by e-mail at lebensm@evergreen.edu.

______________________________________________________________________________

 

 

First-Year Student Housing SOQ review process schedule

10/25/2016 Statement of Qualifications Sign-In Sheet (PDF)

Project and Selection Process Schedule:

  1. Voluntary Pre-Submission Conference & Walk-through: October 13, 2016, 10:00 a.m.
  2. Deadline for qualification submission:  October 25, 2:00 p.m. PST in the Facilities Services office Lab II, Suite 1254, 1 original and 5 copies, and 1 electronic copy on a thumb-drive
  3. Selection of Firms for Interviews: November 14, 2016 - The firms selected for interview are 
    Mahlum
    NAC Architecture
    Runberg Architecture Group
    Di Mella Shaffer
  4. Interviews with short listed firms:   November 28 – December 2, 2016 
  5. Award of contract:  No later than January 12, 2017
  6. Final Completion of Phase 1 Housing: To be negotiated between May 30, 2019 and July 30, 2019

___________________________________________________________________________________

Bid Submittal Requests

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Projects currently bidding are posted on the Builder's Exchange website at www.bxwa.com.

Instructions: From the site, select Posted Projects, then Public Works, then Agree to terms and conditions, and then select The Evergreen State College link.   

Note: In order to download the specs the Builder's Exchange plug-in is needed, instructions and installation links are found in the upper left hand corner of the main page on the Builder's Exchange website under the BXWA.com logo.