Vehicle Reservations

(Effective March 1, 2022, Motor Pool operations has moved to Parking Services in SEM 1, 3157)

Making a Reservation

Please complete the online vehicle reservation request form. You may also call Motor Pool at 360-867-6354, email or visit the office in SEM 1 3157.

You may not use a college vehicle for commuting, personal trips, or errands. Additionally, you may not transport anyone who is not on official college business.

Get your travel authority approved before you make a vehicle reservation.


  • 12-passenger van
  • 8-passenger van (same size as 12-passenger with fewer seats)
  • 2-passenger cargo van

Depending on your destination, it may be possible to rent a bus. Reserve a bus at least two weeks in advance of your trip by calling Michelle Bartlett at (360) 867-6484.  If the vehicle you want is already reserved, or is not listed above, we can help you arrange a rental through the Washington State Motor Pool.


Rates effective as of 7/1/2022:

Evergreen Motorpool Rental Rates
Daily Rental Cost $90
Mileage rate (First 50 Free, 51+) $0.50/mile
New Driver Fee (Recovery of Driving History Record Check) $20/new driver
Cancellation Fee (If received less than 24 hours) $30
Excessive Cleaning Fee (Minimum of $30 if returned excessively dirty or if mud/manure/garbage left in vehicle plus $30/hr) $30 Minimum

Daily cost of an Evergreen Vehicle will be $90. The first 50 miles of a trip will be free and after that we will charge $0.50 per mile. 

If you cancel your reservation less than 24 hours before the scheduled pick up, we will charge a $30 fee per van/trip.

Any fuel you buy during your use should be put on the WEX credit card that comes with the vehicle. Read more about additional vehicle costs.

Longer Trips