Vehicle Reservations

(Effective March 1, 2022, Motor Pool operations has moved to Parking Services in SEM 1, 3157)

Making a Reservation

Please complete the online vehicle reservation request form. You may also call Motor Pool at 360-867-6354, email or visit the office in SEM 1 3157.

You may not use a college vehicle for commuting, personal trips, or errands. Additionally, you may not transport anyone who is not on official college business.

Get your travel authority approved before you make a vehicle reservation.


  • 12-passenger van
  • 8-passenger van (same size as 12-passenger with fewer seats)
  • 2-passenger cargo van

Depending on your destination, it may be possible to rent a bus. Reserve a bus at least two weeks in advance of your trip by calling Michelle Bartlett at (360) 867-6484.  If the vehicle you want is already reserved, or is not listed above, we can help you arrange a rental through the Washington State Motor Pool.


Rates effective as of 3/16/2022:

There is a temporary increase in per mile rate effective March 16, 2022 due to the drastic increase in current fuel costs.  When fuel costs go back down and stabilize, the rate will be adjusted accordingly.

Daily cost of a Evergreen Vehicle will be $82. The first 150 miles of a trip will be free and after that we will charge $0.50 per mile. 

If you cancel your reservation less than 24 hours before the scheduled pick up, we will charge a $25 fee per van/trip.

Any fuel you buy during your use should be put on the WEX credit card that comes with the vehicle. Read more about additional vehicle costs.

Longer Trips