Checking Out of Housing

We have adjusted Spring 2020 check-out due to the COVID-19 pandemic.

If you are currently living on campus

(Scroll down for information for those who are currently off campus and need to collect belongings)

To check out, you must return your keys to the key drop box in the HCC or the second floor of A Building. Failure to do so may result in being billed for an improper check-out, lock-change charges, cleaning, and damage charges.

If you have not completed a summer housing applicationyou must check out by 5 pm on Wednesday, June 10, 2020.

If you are graduating, have an academic need, or need to work on campus and stay through Friday June 12, fill out our late check-out request form.

Safety protocols to make check-out smooth 

  • Wear a face-covering or mask in all shared-use spaces and have family and friends that are assisting you in moving all wear masks (please refer to the Thurston County Public Health mask requirement issued May 27). 
  • Maintain a 6’ social distance at all times. 
  • We anticipate that many people will wait until the deadline to move out. This will make it more difficult to maintain social distancing and move out on time. If you are able, plan to move out prior to the deadline. 
  • Wash your hands frequently. 
  • Remove all trash and personal items in your living space to avoid cleaning charges. This will help keep our staff safe who are cleaning up after you have left.  

If you need a cart to check out  

  • A limited number of carts are available to check out on a first come first served basis. 
  • Stop by the HCC between 11am and 4pm on the following days to check out a cart: 
    • Thursday 6/4 
    • Friday 6/5 
    • Monday 6/8 
    • Tuesday 6/9 
    • Wednesday 6/10 
  • Bring photo ID and wear a mask 
  • Show your ID to RAD staff in the HCC to check out a cart 
  • Return the cart to the HCC by 5pm when you are done with it. 
    • If you are unable to return the cart by 5pm, lock the cart in your room and email rad@evergreen.edu with words ‘cart left in room’ and your room number. 

When you check out make sure to do the following:

  1. Remove all personal belongings from your bedroom and common areas, and clean your bedroom and common areas per your agreement with your roommates. We are not accepting donations of any kind during this checkout. Please take all your belongings with you or dispose them in the appropriate dumpsters outside. 
  2. Secure your window and lock your bedroom and front door.
  3. Check your mail in the HCC for the last time. Those who remain on campus should have a key envelope in your mailbox.
  4. After you have emptied your room, place your keys in your key envelope (found in your mailbox) and drop them in the key drop box in the HCC by 9:30 pm.
  5. Email rad@evergreen.edu with subject line ‘moved out’, and your name and room number in the message.

After you check out, update your forwarding address by logging on to My Evergreen, clicking Registration, and clicking Personal Information.

After you have checked out, a staff member will assess the room for any cleaning and damages. Your roommates will receive an email about any cleaning and damages you may have caused in the common areas.

If you have questions about this process, email us at rad@evergreen.edu, or leave a message at (360) 867-6132.

 

If you are currently off campus and need to collect belongings:

In order to balance the need for accessing personal items with the current public health restrictions in place, students must sign-up for a specific move out time and follow the steps and safety guidelines below.

Schedule your appointment

While we hope you will be able to quickly collect your belongings and minimize time where you may come in contact with other people on campus, we understand that it may take longer than two hours to move out.

Prepare for your arrival on campus

If you are sick, please stay home and schedule an appointment for a time when you are well. 

  • Email your roommates and alert them of your arrival, so you can maintain physical separation, or even say “hi” from 6 feet away. You can find email addresses of anyone still checked in to your unit by logging in to my.evergreen.edu/rad_my_app and clicking the View Roommates button. 
  • Limit additional help from family and friends to only one person, if necessary, and have face masks for you and your helper.
  • Bring your own wagon or hand cart if you have one.
  • Bring cleaning supplies to wipe down common spaces, shared surfaces, dishes, cabinets, doorknobs, etc. Limited cleaning kits are available for checkout in the HCC Monday – Friday, 9 am – 5 pm, after May 11. 

If you have questions about this process, email us at rad@evergreen.edu, or leave a message at (360) 867-6132.

Check-out procedures

If you have trouble making your scheduled appointment time, or are unable to schedule an appointment, please email rad@evergreen.edu for help.

  1. Park in F-Lot or at the parking meters in the loop. There is no charge for parking on campus at this time. Do not park in bus or fire lanes. 
  2. If you need to pick up your keys, come to the HCC during your appointment window.
  3. We will have a limited number of carts available in the HCC during business hours after May 11. Avoid contact with shared items by bringing your own wagon, hand cart, or dolly. 
  4. Go to your room, pack your items, and load your vehicle. 
  5. Empty your room of all trash and belongings. We are not accepting donations of any kind during this checkout. Please take all your belongings with you or dispose them in the appropriate dumpsters outside. 
  6. You will not be billed for minor cleaning like a floor that needs vacuuming or a window that’s not spotless. You will be billed for excessive cleaning and damages, so please remove your trash and leave your space in a decent state. 
  7. Close your windows and lock your doors. 
  8. Empty your mailbox in the Housing Community Center (HCC). If you have packages, pick them up at the mailroom at the Library building loading dock Monday – Friday, between 8 am and 4 pm.
  9. After you have emptied your room, place your keys in your key envelope (found in your mailbox) and drop them in the key drop box in the HCC by 9:30 pm.  
  10. Email rad@evergreen.edu with subject line ‘moved out’, and your name and room number in the message.

After you check out, update your forwarding address by logging on to My Evergreen, clicking Registration, and clicking Personal Information.