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Request for Qualifications


Request for Qualifications FOR A/E CONSULTANT SERVICES

Project Title:              Student Wellness Services Center

Submittal date:           February 21, 2018 by 5:00pm

Owner:                        The Evergreen State College

                                    Office of Facilities

                                    2700 Evergreen Parkway NW

                                    Olympia, WA  98505


Description:   Perform professional Architectural\Engineering consulting services for the design of a new campus Student Wellness Services (SWS) Center building.  The selected site includes construction on an existing concrete bridge structure between the College Activities Building (CAB) and the Costantino Recreation Center (CRC).  The adjacent CRC houses existing mechanical, plumbing, and electrical infrastructure. The proposed structure is planned to enclose approximately 8,400 Sq. Ft. of new space.  A feasibility Report for this new project can be found at the following web address:  The selected consultant will work collaboratively with the project design committee, staff, and Facilities Services.  Current funding supports Basic Services of Schematic Design through Bid Documents as well as program review and confirmation.  The College intends to seek construction funding from the State Legislature for the 2019-21 biennium. Consultant fees and services shall be negotiated based upon the current Architect/Engineer fee schedule issued by the Office of Financial Management and the standard Division of Engineering and Architectural Services Agreement.  This project shall meet the requirements of LEED Silver certification. The Maximum Allowable Construction Cost (MACC) for this project is approximately $3.4 million, excluding sales tax.


Qualification Requirements:  Consultants will be considered for selection based upon the following criteria: (1) Relevant experience and qualifications of personnel proposed for the project; (2) Qualifications of the proposed consultant team including demonstrated project experience with the primary architectural firm submitting; (3) Proven successful experience working with college or university project teams, which includes student and staff participation in the design of SWS Centers; (4) Experience with high-performance sustainable design; (5) Previous performance of the firm; (6) Quality control procedures during all project phases.  The Evergreen State College has established voluntary MWBE Goals of 10% MBE and 8% WBE.


Submittal Requirements:  Interested firms shall submit six (6) sets, including a cover letter, addressed to Jeanne Rynne, Associate Vice President of Facilities, The Evergreen State College, Office of Facilities Services, 2700 Evergreen Parkway NW, Lab II Building, Suite 1254, Olympia, Washington, 98505.  Submittals shall include a cover letter, no more than twelve (12) single-sided pages responding to the criteria categories.  Additional requirements not included in the maximum page count are up to three (3) letters of recommendation and Federal 330 forms.  Submittals will be accepted until 5:00 p.m., February 21, 2018.  Faxed copies will not be accepted.


Following the evaluation of the Statement of Qualifications, the selection committee will interview firms most highly qualified for the services required.  Interviews will be scheduled the week of March 5, 2018. The Evergreen State College assumes no obligation of any kind for expenses incurred by any respondent to this solicitation.  Direct questions to Jeanne Rynne, 360-867-6115, 360-867-6695 (TTY). AA/ADA/EOE.

PDF iconSWS Center AE RFQ.pdf


RFQ for Student Wellness Services Center



First-Year Student Housing SOQ review process schedule

10/25/2016 Statement of Qualifications Sign-In Sheet (PDF)

Project and Selection Process Schedule:

  1. Voluntary Pre-Submission Conference & Walk-through: October 13, 2016, 10:00 a.m.
  2. Deadline for qualification submission:  October 25, 2:00 p.m. PST in the Facilities Services office Lab II, Suite 1254, 1 original and 5 copies, and 1 electronic copy on a thumb-drive
  3. Selection of Firms for Interviews: November 14, 2016 - The firms selected for interview are 
    NAC Architecture
    Runberg Architecture Group
    Di Mella Shaffer
  4. Interviews with short listed firms:   November 28 – December 2, 2016 
  5. Award of contract:  No later than January 12, 2017
  6. Final Completion of Phase 1 Housing: To be negotiated between May 30, 2019 and July 30, 2019


Bid Submittal Requests

Proposals will be received for the following project:
PROJECT NO.:                               R18-500
TITLE:                                             WOOD CARVING STUDIO EXPANSION
AGENCY:                                        Facilities Services
                                                        The Evergreen State College
                                                        2700 Evergreen Parkway
                                                        Olympia, WA 98505
PROJECT MANAGER:                  Timothy Byrne, The Evergreen State College
TIME/DAY/DATE:                            Bid Proposals Must Be Received Prior To  2:00 P.M., Thursday, February 22, 2018
BID OPENING WILL BE HELD AT: 2:00 P.M., Thursday, February 22, 2018
BY:                                                    The Evergreen State College
                                                          2700 Evergreen Parkway
                                                          Olympia, WA 98505
LOCATION OF BID OPENING:       The Evergreen State College
                                                          Facilities Services Offices
                                                          Lab II Room 1254
                                                          Olympia, WA 98505
PRE-BID WALK-THROUGH:           Friday, February 9th, 2018, 1:00 PM in the Longhouse. This is non-mandatory.

SCOPE OF WORK:                          New 2,060 square foot building to be built adjacent to the existing Carving Studio on the Indigenous Arts portion of the campus. The work includes site utility installation, building excavation for slab on grade foundation, wood frame and heavy timber construction. Landscaping improvements are included in the scope of work.

There is an alternate bid for an exterior wood canopy as well as Landscaping work.

SCHEDULE FOR WORK: The Owner anticipates obtaining all permits by May 7, 2018. A Notice to Proceed being issued no later than May 9, 2018. Substantial Completion is due November 9, 2018.

Free-of-charge access to project bid documents (plans, specifications, addenda, and Bidders
List) is provided to Prime Bidders, Subcontractors, and Vendors by going to
and clicking on "Posted Projects", "Public Works", "The Evergreen State College" and “Project
Bidding”. This online plan room provides Bidders with fully usable online documents with the
ability to: download, view, print, order full/partial plan sets from numerous reprographic
sources, and a free online digitizer/take-off tool. It is recommended that Bidders “Register” in
order to receive automatic e-mail notification of future addenda and to place themselves on
the “Self-Registered Bidders List". Bidders that do not register will not be automatically
notified of addenda and will need to periodically check the on-line plan room for addenda
issued on this project. Contact Builders Exchange of Washington at (425) 258-1303 should you
require assistance with access or registration.
Questions regarding bidding and bid documents shall be directed to James Hill, Principal at
KMB Architects,, 360-352-8883. Questions regarding site access
shall be directed to the Project Manager at The Evergreen State College, 360-867-6093. 24-
hours following bid opening, bid results will be available by emailing or
by calling The Evergreen State College at (360) 867-6700 to receive a copy.

The State of Washington prevailing wage rates are applicable for this public works project
located in Thurston County. Bidders are responsible to verify and use the most recent
prevailing wage rates. The “Effective Date” for this project is the Bid Proposal due date above.
The applicable prevailing wage rates may be found on the Department of Labor and Industries
website located at A copy of
the most current Prevailing Wage Rates can be viewed in the Owner’s offices or the Owner will
email a copy of any applicable wage rates upon written request.

Construction contracts over $1 million have a mandatory 15% apprentice labor hours of the
total labor hours are a requirement of the construction contract.

Voluntary workforce diversity goals for apprentice participation are identified in the
Instructions to Bidders and Supplemental Conditions. Bidders may contact the Department of
Labor & Industries, Apprenticeship Section, to obtain information on available apprenticeship

In accordance with RCW 39.30.060, the Bidder is required to provide the names of the
Subcontractors with whom the Bidder will directly subcontract for the performance of heating,
ventilation and air conditioning (HVAC), plumbing and electrical for this project.
Bidder Responsibility will be evaluated for this project. In determining bidder responsibility,
the Owner shall consider an overall accounting of the criteria set forth in “SECTION 00 45 13

Voluntary numerical MWBE goals of 10% MBE and 8% WBE have been established for this
project. Achievement of the goals is encouraged. However no minimum level of MWBE
participation shall be required as a condition of contract award. Bids will not be rejected or
considered nonresponsive if they do not include MWBE participation.

Bidders may contact the Office of Minority and Women's Business Enterprise (OMWBE) at to obtain information on certified firms. Bidders may also utilize
Washington Small Businesses registered in WEBS at and
Veteran-owned Businesses at

The State reserves the right to accept or reject any or all proposals and to waive informalities.



PDF iconCarving Studio Ad for Bid.pdf


Carving Studio Ad for Bid

Projects currently bidding are posted on the Builder's Exchange website at

Instructions: From the site, select Posted Projects, then Public Works, then Agree to terms and conditions, and then select The Evergreen State College link.   

Note: In order to download the specs the Builder's Exchange plug-in is needed, instructions and installation links are found in the upper left hand corner of the main page on the Builder's Exchange website under the logo.