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Request for Qualifications



Request for qualifications for consultant services

Project Title:              Design Competition RFP

Submittal Date:          2:00 PM September 3, 2019

Owner:                        The Evergreen State College

                                    Office of Facilities

                                    2700 Evergreen Parkway NW

                                    Olympia, WA  98505


Description/Scope of Work:

Evergreen is seeking a consultant to lead the development of an RFQ or RFP for a design competition to develop a campus infrastructure master plan. The Consultant will work with College staff, and confer with key staff at DES and OFM, to define and write the final criteria, selection, and qualification process for an innovative approach to capital planning.


The College intends to recruit design competitors to develop performance-based master plans for the upgrade of critical campus infrastructure (heating/cooling, power, roads, and water). Selected competition finalists will receive design funding to flesh out their proposed plans. One plan will then be selected from the finalists to define the College’s replacement and renovations of the aforementioned campus infrastructure over the next few biennia.


Qualification Criteria:

Consultants will be considered for selection based upon the following criteria (300 points):

  1. (50 points) Relevant experience and qualifications of consultant (or team) proposed for the project
  2. (50 points) Knowledge of and demonstrable experience with WA State public works contracting
  3. (20 points) Proven successful experience working with college or university, multi-stakeholder project teams (supported by references)
  4. (20 points) Demonstrable experience with utility and energy infrastructure projects
  5. (20 points) Demonstrable experience with performance-based design
  6. (20 points) Samples of previous work
  7. (20 points) Previous performance of the firm



The firm selected for this preparatory work will not be eligible to participate in the design competition.


The Evergreen State College has established voluntary MWBE Goals of 10% MBE and 8% WBE.


Submittal Requirements:

Interested firms shall submit six (6) sets, including a cover letter, addressed to Tim Byrne, Project Manager, The Evergreen State College, Office of Facilities Services, 2700 Evergreen Parkway NW, Lab II Building, Suite 1254, Olympia, Washington, 98505.  Submittals shall include a cover letter, no more than twelve (12) single-sided pages, or six (6) double-sided pages, responding to the criteria categories.  Additional requirements not included in the maximum page count are up to three (3) letters of recommendation and Federal 330 forms.  Submittals will be accepted until 2:00 p.m., September 3rd, 2019Faxed copies will not be accepted.


Following the evaluation of the Statement of Qualifications, the selection committee will interview firms most highly qualified for the services required.  Interviews will be scheduled the weeks of September 16, 2019 and September 23, 2019. The Evergreen State College assumes no obligation of any kind for expenses incurred by any respondent to this solicitation.  Direct questions to Tim Byrne, 360-867-6093, 360-867-6695 (TTY) AA/ADA/EOE





Bid Submittal Requests






Sealed proposals will be received for the following project:


PROJECT NO.:                                               F18-503


TITLE:                                                            The Evergreen State College General Infrastructure



AGENCY:                                                       Facilities Services

                                                                        The Evergreen State College

                                                                        2700 Evergreen Parkway

                                                                        Olympia, WA  98505


PROJECT MANAGER:                                 Dave Shellman


ESTIMATED BASE BID COST RANGE:     $1,500,000 to $1,800,000


TIME/DAY/DATE:                                        Bid Proposals Must Be Received Prior To 2:00 P.M.,
                                                                    Thursday August 22, 2019


BID OPENING WILL BE HELD AT:            2:00 P.M., Thursday August 22, 2019


BY:                                                                 The Evergreen State College

                                                                        2700 Evergreen Parkway

                                                                        Olympia, WA  98505


LOCATION OF BID OPENING:                   The Evergreen State College

                                                                        Facilities Services Offices

                                                                        Lab II Room 1254

                                                                        Olympia, WA   98505



PRE-BID WALK-THROUGH:                      A Mandatory Pre-Bid on-site walk-through and conference is  scheduled for 10:00 A.M., Tuesday, August 6, 2019 starting at the Facilities Services Conference room in the Lab II building. All Contractors must have closed toe shoes, hard had, safety vest and eye protection for the walkthrough.


SCOPE OF WORK:                                     Electrical, telecommunications, mechanical and architectural upgrades to campus telecommunications rooms. Fire Alarm campus backbone and building entrance equipment replacement. Hazardous materials work associated with scope of revisions.



Contractors may view plans, specifications, addenda, and plan holders list for this project on-line through Builders Exchange of Washington, Inc. at Click on: “Posted Projects”; “Public Works”, The Evergreen State College”, and “Projects Bidding”. Bidders are required to register as a bidder to receive automatic email notification of future addenda and to be placed on the bidders list at Builder’s Exchange. This service is provided free of charge to prime bidders, subcontractors, and vendors bidding this project. Contact Builders Exchange of Washington at (425) 258-1303 should you require further assistance.


Please direct questions regarding this project to the office of the Consultant: Mark Merritt with Hargis
Engineers, 1201 Third Ave, Suite 600, Seattle, WA 98101, (206) 859-5342. 


24 hours following bid opening, bid results will be available by calling The Evergreen State College at (360) 867-6700 and requesting copy of the results.


The State of Washington prevailing wage rates are applicable for this public works project located in Thurston County.  Bidders are responsible to verify and use the most recent prevailing wage rates.  The “Effective Date” for this project is the Bid Proposal due date above.  The applicable prevailing wage rates may be found on the Department of Labor and Industries website located at  A copy of the most current Prevailing Wage Rates can be viewed in the Owner’s offices or the Owner will email a copy of any applicable wage rates upon written request.


15% apprentice labor hours of the total labor hours are a requirement of the construction contract. 


Voluntary workforce diversity goals for apprentice participation are identified in the Instructions to Bidders and Supplemental Conditions.  Bidders may contact the Department of Labor & Industries, Apprenticeship Section, to obtain information on available apprenticeship programs.


In accordance with RCW 39.30.060, the Bidder is required to provide the names of the Subcontractors with whom the Bidder will directly subcontract for the performance of heating, ventilation and air conditioning (HVAC), plumbing and electrical for this project.


Bidder Responsibility will be evaluated for this project.  In determining bidder responsibility, the Owner shall consider an overall accounting of the criteria set forth in “DIVISION 00 RESPONSIBILITY CRITERIA”.  Please direct questions regarding this subject to the office of the Consultant


Voluntary numerical MWBE goals of 10% MBE and 8% WBE have been established for this project.  Achievement of the goals is encouraged.  However no minimum level of MWBE participation shall be required as a condition of contract award.  Bids will not be rejected or considered nonresponsive if they do not include MWBE participation. 


Bidders may contact the Office of Minority and Women's Business Enterprise (OMWBE) at  to obtain information on certified firms.  Bidders may also utilize Washington Small Businesses registered in WEBS at and Veteran-owned Businesses at


The State reserves the right to accept or reject any or all proposals and to waive informalities.








The Evergreen State College uses the Washington State Department of Enterprises Services Small Works Roster. Vendors interested in being included in that roster may sign up at:

Projects currently bidding are posted on the Builder's Exchange website at

Instructions: From the site, select Posted Projects, then Public Works, then Agree to terms and conditions, and then select The Evergreen State College link.   

Note: In order to download the specs the Builder's Exchange plug-in is needed, instructions and installation links are found in the upper left hand corner of the main page on the Builder's Exchange website under the logo.