Student Housing & COVID-19

For general information about COVID-19, including symptoms and current recommendations, see the CDC website or visit Evergreen's general information page on COVID-19.

In the interest of doing all we can to prevent the spread of COVID-19, and to protect ourselves and others, extreme measures are being enacted across the state and country to promote social distancing, a very important tool for stopping the spread of illness.

To prioritize the health and safety of our community, Evergreen is also taking the following steps:

  • We ask those who are able to please return to your primary residence. Read the CDC travel guidelines
     
  • For safety planning purposes, we require all residents to register via Roompact and let us know if you are staying on campus or are leaving.
     
  • If you need to remain on campus, the residence halls will remain open.
    • Dining will remain open on limited hours during evaluations week and spring break. Food is available to-go only, see the dining website for details and hours.
    • Please plan to have two weeks of medication, food, toiletries, cleaning supplies, and other essentials in case you become ill.​

We understand not all students are able to leave campus, and are seeking to reduce the number of students on campus to maintain support to those who need it.  We anticipate the virus will impact our community broadly which could limit staff capacity for support.  We want everyone to be aware of the potential limitations and plan accordingly.

If a quarantine involving students becomes necessary, we will take direction from Thurston County Public Health. We are currently planning a multi-faceted response that would include providing food service and/or moving students off-campus or to sequestered areas of housing.

If you remain on campus and are not feeling well:

  • Practice social distancing and good hygiene. Cleaning kits are available at the RAD office.
  • Call the Student Wellness Center at (360) 867-6200 for help M-F.
  • Do not go to the Student Wellness Center unless you are asked to do so.
  • Visit the student housing website for more information. 
  • You can ask a friend to help by picking up a To-Go Meal from the POD Market in the HCC. Find out what you need to get a To-Go Meal.

If anxiety about the novel coronavirus is affecting your ability to handle daily life and you would like to talk with someone, support is available to students through Student Wellness Services' counseling services.​

Housing Community Center (HCC) Services

  • HCC hours: 10 am —10 pm daily
  • The Laundry room will remain open 24 hours a day, 7 days a week
  • The HCC mailroom package pickup is temporarily unavailable. 
    • Packages may be picked up in the main campus mailroom on the first floor of the Library Building from 8:30am to 4:00pm.
    • Letter delivery and package notifications will continue to be delivered to mailboxes in the HCC. 
    • Mailboxes for letter pickup are accessible anytime the HCC is open.
  • Food will be dropped off in the food pantry in the HCC during spring break while supplies last.
  • Don’t congregate in the HCC and keep social distancing rules in effect.

Help prevent the spread of illness

Wash your hands. Hand sanitizer stations are now available throughout the residence halls, the HCC, and the Greenery.

Clean your living space often, especially places people touch with their hands: door knobs, keyboards, light switches, sink, toilet, bathroom and kitchen counters.

Cleaning kits

If you do not have cleaning supplies, the RAD office has cleaning kits available with a bottle of Sanitizer, gloves, safety glasses, and directions for cleaning. These can be checked out during business hours in the RAD front office.

If you are sick, send a roommate or friend to pick up a cleaning kit. If you are unable to do this, call the office at (360) 867-6132 and when staff are available a cleaning kit will be assigned to you and dropped off outside of your suite or apartment.

 

FAQ

Following the Governor’s recent “Stay Home, Stay Healthy” directive, we have developed an FAQ to provide updates and clarification.  

Can/should I live on campus Spring quarter? 

We are providing limited housing and dining options to those students who need a safe place to stay.  We encourage students to return to their permanent residence if they are able.  We strongly recommend students consult with their parents and families to determine where they should live. Residential and Dining Services is committed to providing those students who must stay on campus with as much support as possible, given the circumstances.  

  

What is the deadline to get my things out of my room? 

In light of the “stay at home” order issued by the Governor an exact date is unknown at this time. Once the order is lifted, we will begin scheduling check out appointments.  Those who are able to check out within two weeks of the order being lifted will receive a full rent refund.  Later check outs will be charged a 1/7 prorated daily storage rate for each day after the travel ban is lifted. 

  

I’m currently on campus, can I still check out during the “stay at home” order? 

Yes, if you are able to move out:  

  • Empty all trash and remove all belongings from your space.  We are not taking free store donations so please properly dispose or donate your unwanted items  

  • Close your windows and lock your doors  

  • Check your mailbox and pick up any packages  

  • Update your mailing address at https://my.evergreen.edu/  

  • Drop your keys in HCC or A Building drop box  

  • Email rad@evergreen.edu with subject line ‘moved out’, that’s all we need to know  

  • When we receive the email and your keys we will refund your rent and meal plan  

  • If you move out by Wednesday April 1, we will give you a full rent and meal plan refund 

  • If you move out on April 2 or later, we will give you a prorated rent and meal plan refund 

  

What if I want a friend or family member to move my things out? 

You may have a friend or family member move your things out.  Prior to them arriving, you need to send an email to rad@evergreen.edu from your @evergreen email with your Name, Evergreen ID, Room #, and your friend/family member’s name, and CC your friend/family member’s email.  We will arrange a check out appointment for them via email.  

 

Will I be charged if my things aren’t out of my room? 

Spring quarter charges have been applied to the accounts of those still checked into housing. As soon as you retrieve your belongings, within 14 days after the “stay at home” order is lifted and check out, those charges will be refunded.  Later check outs will be charged a 1/7 prorated daily storage rate for each day after the travel ban is lifted, which will be deducted from the spring quarter charges that will be refunded. 

  

What happens if I receive a late fee because I didn’t want to pay my housing charges since I know I’m moving out? 

We will reverse any late fees you incurred as a result of housing and dining charges on your account. 

  

What is happening with my meal plan? 

If you’ve told us you left campus, we are refunding your spring meal plan. 

If you remain on campus, your meal plan can be used where reduced dining services are available.  Visit www.evergreen.edu/dining for hours of operation. 

 

What should I do if I remain on campus? 

We continue to urge social distancing practices (i.e. staying 6 ft. away from another person) among our students, and compliance with Governor Jay Inslee’s directives to avoid unnecessary socializing and contact.  And it’s important to know that there are things you can do in order to reduce risk and manage the anxiety that inevitably comes with an over abundance of news related to COVID-19. 

Be connected- use FaceTime, or schedule a Zoom Dinner Party, or social hour with friends or family. https://zoom.us/meetings 

Be well- Get some fresh air.  We have 1000 acres of woods and trails on campus.  Go outside and get a breath of the forest, while staying 6 ft. away from others.  Connect to TAO (Therapy Assistance Online) for support and self help 24/7. 

Be Clean- Clean and sanitize your living space multiple times a day if you are living with other people.  Read the CDC Cleaning guidelines 

Be entertained- escape from Corona Reality for awhile and catch up on those movies and books you’ve had on your list. 

 

Is the Housing Office open? 

In response to the governor’s order, the physical location of the main Housing office is not currently open, however we are operating remotely and are still answering phone calls and voicemails to the best of our ability. The most consistent way to reach us during this time is by email at rad@evergreen.edu 

Please visit Evergreen's COVID-19 page for more information: www.evergreen.edu/covid19