Planning for Hybrid Operations

We are asking all supervisors of work units to develop hybrid operational plans.

  1. Please read Safety Guidelines and Protocols and Hybrid Operations Planning Guidance (below) to inform your planning.
  2. Complete the Hybrid Operations Plans Submission form to submit your draft plans. A COVID-19 review team will use this information to help assist and coordinate the work of different areas. The information you provide will also help with the Environmental Health and Safety consultation and assessment with each area to ensure we’re operating with appropriate health and safety guidelines. EH&S will work with each area to create a site specific EH&S plan.
  3. We will prioritize reviewing plans for areas that need to provide services to support students before the end of the quarter, and would like those plans by May 22, so that we can have a coordinated approach to providing these services.
  4. Review the Hybrid Operations Planning Timeline (Excel) for more information about the current schedule for plan development, submission and review as we move through different phases of the Safe Start Plan.

Planning Resources

Hybrid Operations: Work Function Planning Guidance

These guidelines are to assist you in creating an operational plan to reflect changes in your workflow in different phases of Hybrid Operations. Please use these guidelines and the Safety Guidelines and Protocols to document your operational plan.

Environmental Health and Safety will be contacting different areas, depending on the nature and risk of the work, to advise and to ask supervisors to complete a Workplace Safety Template (as needed).

We would like you to let us know about this plan via the Hybrid Operations Plans Submission form. We will use these plans to coordinate, assist and prioritize the work.

Student and Employee Support Services

Plans are submitted by areas that provide support to students, staff or faculty and reviewed by Review Team Members.

These areas include, but are not limited to: Library, Media Loan, Food Services, Book Store, CAB, Technology Help, IESS Services, CRC, Payroll, Financial Aid, Registration, Mail Room, Deans Area, Key Services, Veterans Center, SWS, Student Activities, CCBLA & Foodbank, SEAL, Academic Budget Office, etc.

Limited in-person hybrid

  • 1:1 interaction
  • Outdoor group activities with less than 5 people are OK.
  • Pick-up, drop-off, self-service
  • Large lobby areas in the CAB or Library Lobby may be open for limited hours to allow distribution of materials or self-service (such as printing or Wi-Fi).

Expanded in-person hybrid

  • Small group indoor activities with approval from area lead
  • Limit time in an enclosed space and allow for cleaning and ventilation
  • In-person services in this phase may include more than one person in a facility at a time (in places like the bookstore, dining area, library, CAB, etc.)

Planning Considerations

  • What services are being provided in-person?
  • What services are being delivered remotely?
  • How many patrons per week do you expect to serve?
  • Which staff are working on site, how often, and when? Can they maintain 6 feet of separation form others?
  • Location, hours, days of the week
  • Coordinate with other services in same building/area to limit the hours a building or area needs to be open.
  • Furniture configuration in spaces (to ensure separation)
  • Physical cues, such as lines on the floor, to aid with distancing in rooms
  • Develop safety plan to ensure Safety Guidelines and Protocols are followed.
  • Contingency plan if Evergreen returns to Stay Home Level of Operations
  • Large lobby areas in the CAB or Library Lobby may be open for limited hours to allow distribution of materials or self-service (such as printing or Wi-Fi), provided safety, security, and cleaning can be established. If you support one of these areas, describe your plans and the coordination with facilities and police services for building hours and security.

Instructional Support Services

Plans are submitted by instructional support area managers and reviewed by Review Team Members.

Areas include: Sciences, Visual Arts, Media, Computer Labs, Library, Learning Centers, COM Building, General Classrooms.

Limited in-person hybrid

  • 1:1 interaction
  • Outdoor group activities with less than 5 people are OK.
  • Pick-up, drop-off, self-service

Expanded in-person hybrid

  • Small group indoor instructional activities
  • Occupancy limits in teaching spaces to ensure 6 feet of separation
  • Limit time in an enclosed space and allow for cleaning and ventilation

Planning Considerations

  • What support are you providing in-person?
  • What support are you providing remotely?
  • Which staff are working on site, how often, and when? Can they maintain 6 feet of separation from others?
  • Location, hours, and days of the week
  • What is your coordination plan with other support areas in the same building/area to limit the hours a building/area needs to be open?
  • Number of students, programs, and courses you can safely support in each area per week.
  • Occupancy of classrooms, labs, and studios
  • Furniture configuration in spaces (to ensure separation)
  • Physical cues, such as lines on the floor, to aid with distancing in rooms
  • Block Scheduling for classes (8-12, 1-5, and 6-10)
  • Physical separation between classes scheduled at the same time.
  • Safety plan to ensure Safety Guidelines and Protocols are followed.
  • Contingency plan if Evergreen returns to Stay Home Level of Operations
  • Large lobby areas in the CAB or Library Lobby may be open for limited hours to allow distribution of materials or self-service (such as printing or Wi-Fi), provided safety, security, and cleaning can be established. If you support one of these areas, describe your plans and the coordination with facilities and police services for building hours and security.

Residential and Dining Services

Plans are submitted by RAD supervisors and reviewed by Review Team Members and Sharon Goodman, Director of RAD.

Limited in-person hybrid

  • 1:1 interaction
  • Outdoor group activities with less than 5 people are OK.
  • Pick-up, drop-off, self-service

Expanded in-person hybrid

  • Small group indoor activities with approval from area lead
  • Limit time in an enclosed space and allow for cleaning and ventilation
  • Dine-in services at less than 75% occupancy and table size less than 10

Planning Considerations

  • What Residence and Dining programs can operate within Hybrid restrictions?
  • How many residents can you safely accommodate?
  • How will you maintain separation and isolation?
  • Which staff are working on site, how often, and when? Can they maintain 6 feet of separation form others?
  • Develop safety plan to ensure Safety Guidelines and Protocols are followed.
  • Contingency plan if Evergreen returns to Stay Home Level of Operations
  • Consider organizing residential groups by academic program to avoid intermixing of students in different classes.
  • Coordinate with deans and faculty prior to move-in day.
  • Coordinate with FYE group.
  • Consider plans to test or quarantine students when they first return.
  • What are the plans to isolate individuals if there is a case?
  • Coordinate plans with those providing student services to establish a safe but engaging residential life experience.

Administrative Work Areas

Plans are developed by all work areas in each division as determined by the VP and reviewed by Review Team Members.

Planning Considerations

  • Which staff are working on site, how often, and when? Can they maintain 6 feet of separation form others?
  • Describe functions and duties that will return to campus within Hybrid restrictions, and what can be conducted remotely
  • We aim for a phased return of employees in each work area.
    • Work units and offices where employees can continue to work remotely (while serving their functions) should do so.
    • Employees who need to be on campus because they are providing services on campus, or because they cannot do their work at home, may come to campus (provided safety guidance can be followed).
    • Areas should consider work shift plans or reduced office hours. This helps limit the number of people in an office/area at the same time, and can help at-risk employees self-isolate in their offices, if needed.
  • Describe coordination with other work units in the area.
  • Develop safety plan to ensure Safety Guidelines and Protocols are followed.
  • Contingency plan if Evergreen returns to Stay Home Level of Operations