|
email: support@evergreen.edu
phone: (360-867) x6627
Hours of Operation:
Monday-Friday: 8:00am to 12:00pm and 1:00pm to 5:00pm
Please
print and complete this document in ink:
User Access Application Form (in Word format)
Frequently
Asked Questions
General Information:
This form consolidates several previous processes and customer
instructions on one form. In general, the new employee's
supervisor will complete and submit this form to the Support
Center well in advance of the new employee's first day of
work. Normally, this should be submitted at least 3
working days in advance, but if new equipment or wiring is
required, this request should be submitted at the earliest
possible opportunity as there may be considerable delays in
obtaining these resources.
The
employee should review page one and sign at the bottom of
this page when they accept an offer of employment from the
college. Our intent is to have all required computing
and telecommunications resources ready for the new employee
by the time they begin their new job.
Section
1: Applicant Information
This section is fairly straightforward. Please fill
in all blanks, being certain to include the applicants starting
date.
Section
2: Applicant Acknowledgment
The new employee should read and understand this section
prior to signing and dating this page. This signature
is required in order to provide new employees with access
to college electronic information resources.
Section
3: General Resources
This is where the supervisor should detail any and all special
resources requirements. We assume a basic level of
services for each specific to each work unit (network logon,
email account, department shared network files) but any
additional resources should be requested here. In
the event that an additional telephone is required for this
new employee, you are requested to contact the college Telecommunications
Manager at extension 6315.
Section
4: Desktop Computer Hardware and Software
This section provides an opportunity to communicate which
existing or new computer workstation the new employee will
be using. In addition, it provides a section for telling
us if this computer currently has or needs the required
software to access the Banner System (student records) or
other administrative information systems.
Section
5: Banner Systems
This section is for specifying the new employee's needs
in accessing the student records system and provides a place
for the supervisor to detail which type of access level
is required for the new employee. Note: The supervisor
must indicate which type of access level they are assigning
the employee. Each access level requires a supervisor
or dean's signature as well as the signature of the required
data steward indicated on the form. In addition to
this form, each employee will be asked to read and complete
a FERPA form when receiving initial training on using the
Banner system (contact Administrative Computing for more
information).
Section
6: Finance System
Access to the college's financial records system requires
a supervisor or dean's signature as well as Janet Thompson's
signature.
Section
7: Other Administrative Systems
This section provides an opportunity for supervisors to
request access to additional administrative information
systems as detailed on the form. Once again, each
system requires a supervisor or dean's signature as well
as the signature of the required data steward indicated
on the form.
Submitting
the Completed Form:
The completed form should be submitted to the Technical Support Services, located in Library Room 1806 between the hours of
8:00 to 12:00, and 1:00 to 5:00.
Frequently
Asked Questions (FAQ):
When
should I use this form?
This
form should be used for all new faculty or staff members.
What
should I do if I want to request a change in accounts or resources
for an existing employee?
This
form is not required for changing, adding or deleting accounts
or resources for currently employed faculty or staff members. To make these changes, contact Technical Support Services at extension 6627 or email us at support@evergreen.edu.
Who
should fill in this form?
The
new employee's supervisor should obtain all necessary information
, including the employee's signature, and submit the completed
form to Technical Support Services (Library 1806) well in advance of the employees first day of work in order
to allow for adequate processing time.
Where
can I obtain a copy of this form?
You
can obtain a copy of the form (in Word format) by clicking
on this link. Please print and complete this document
in ink. Alternately, you can pick up a copy of this
form from Technical Support Services (Library 1806).
Where
can I get help filling out this form?
If
you have additional questions, please contact Technical Support Services at Extension 6627.
Where
do I submit this form when it is completed?
Submit
the completed form to Technical Support Services (Library 1806).
How
long does it take to complete my request once it is submitted?
New
account requests can typically be processed in 2 or 3 business
days. Please note, however, that requests involving
new equipment and wiring can take substantially longer to
complete. For more information, contact TSS at x6627.
|
