Step by Step
- Academic Programs
- Approved Partner Programs
- Independent Learning Contracts
- Internship Contracts
- Financial Aid
- Health & Immunizations
- Pre-Departure Steps
- Registering at Evergreen
- Returning to Evergreen
- Attend one of many study abroad workshops offered each quarter.
- Research programs of interest in the online catalog.
- Schedule an appointment with the Coordinator of International Programs to discuss specific interests. firstname.lastname@example.org or (360) 867-6312
- Confirm your country of interest is not on the U.S. State Department Travel Warning list.
- Confirm you are medically permitted to enter the country. Some countries restrict entry of persons with HIV, SARS, TB, etc., or require clearance tests.
- Determine whether you can realistically participate in the overseas portion of the program. Will you do alternative work while here, or plan to enroll in another program?
- Complete any in-program application and medical forms for the program.
- Adhere closely to any required deadlines for steps in the process.
- Pay all application fees, deposits, and final payments by the required deadlines.
- Pay close attention to passport, visa, and immunization requirements.
- Attend all pre-departure orientation meetings.
Approved Partner Programs
- Know your application deadlines. The sooner you apply, the more choices you have.
- Complete application on-line or using paper forms. Bring a copy to the Coordinator for your Evergreen file.
- If your partner program requires an Approval Form, bring this to the Coordinator to complete.
- Send official, sealed transcripts from Evergreen and other schools. Allow two weeks or more for Evergreen transcripts ($1.00 a page up to $10.00).
- Obtain and send any required faculty letters of recommendation. Faculty sometimes send these directly.
- Visualize your acceptance letter!
Individual Learning Contracts
- Formulate your ideas for an academic learning contract through your own research, and discussions with faculty, academic advisors, staff, and peers. Contracts range from 2 to 16 credits.
- Consider incorporating language institutes or other short term study programs into your contract as Subcontractors. These can provide structure in study, housing and community.
- Simultaneously, seek an appropriate faculty sponsor for your contract. Utilize past faculty you've had, faculty recommendations, the quarterly Contract Pool, and the Faculty by Subject Directory to identify the best individual.
- Complete the Individual Learning Contract Form.
- Meet with faculty and/or an academic advisor for possible revisions.
- Obtain needed signatures only after all needed revisions are made.
- Visit the Dean of International Studies in the Academic Deans Office to discuss and obtain final approval of your contract. Bring your completed contract and Travel Waiver. See Registering below.
- Of course, begin making arrangements for travel, housing, books, passports, visas, and immunizations as soon as your decision is firm.
- Research possible internship placements overseas through faculty and personal connections, internet resources, International Programs resources, the Evergreen CODA database, and peer experiences.
- Contact overseas directors of organizations to discuss internship possibilities. Be sure to get names, titles, address, phone, and e-mail information, and to clarify roles and responsibilities.
- Consider adding academic study components to your internship contract to enhance your preparation and learning.
- Complete the Internship Contract Form at http://www.evergreen.edu/individualstudy/internships.htm
- Continue with steps 3 through 8 under Learning Contracts above.
- Obtain passport photos. If you will need photos for other purposes, such as student ID's for discounts, it's worth it to get extras at the same time. Photoland on campus, Kit’s Camera, Kinkos all have passport photo services.
- New passports cost $97 and can take from 4 to 6 weeks. Renewal passports cost $67 and can take from 4 to 6 weeks. For expedited service, add $60 to receive a passport within 2 weeks.
- Passport applications are available at the U.S. Post Office, 900 Jefferson St, or at the Thurston County Clerk's Office, 2000 Lakeridge Ave.
- Current passports must be valid 6 months beyond your entry date to another country.
- Complete passport regulations are available at http://www.travel.state.gov/passport/.
- All travelers to the Caribbean, Bahamas, Bermuda, Canada, and Mexico will need a passport for entry and re-entry via air travel.
- After 12-31-07 all travelers to Canada and Mexico will need a passport for entry and re-entry via land crossings and sea arrival.
You may or may not need a visa for the length or type of study you are planning.
- Understand visa requirements according to the U.S. State Department Consular Information Pages
- Understand visas requirements according to embassy websites: http://www.escapeartist.com/embassy1/embassy1.htm
- Once accepted into a consortium program or an Evergreen academic program, you will be aided by staff in securing visas. Observe timelines closely.
- Visas can take up to a month to obtain.
- Independent agencies can sometimes expedite the process for a fee, though there is no guarantee of success.
- Some countries require a negative HIV test as part of the visa application process.
- Visa regulations are undergoing dramatic changes worldwide due to homeland security concerns. Please check embassy websites often for visa updates.
- To apply for financial aid, contact the Financial Aid Office, or research steps on their web pages: http://www.evergreen.edu/financialaid/howtoapply.htm
- If you already have financial aid, you may apply for additional loan support due to the extra expenses associated with study abroad.
- Complete an Additional Expenses Form at least 6-8 weeks in advance.
- Include a letter of explanation.
- Include documentation of your approval to participate in a study abroad program.
- Include web-based or other documentation of expenses, selecting estimates slightly above average to account for inflation. For academic programs, this may be on file in Financial Aid.
- Consider expenses for airfare, in-country transportation, tuition, books, supplies, admission fees for field trips, passport and visas, medical exams, immunizations, travel insurance, lodging, food, and required special equipment.
- If approved for additional loans, these will either be applied to your Evergreen bill for that quarter, and/or a check will be issued to you in Student Accounts.
- If you are here, pick up the check at Student Accounts.
- If you won’t be here, prepare Check Mailers with bank deposit slips so your funds can be deposited directly to your bank. Available at Student Accounts.
- You are responsible to make all needed payments to consortium partners, subcontracting schools, etc.
- Emergency loans from your expected award are available up to 21 days before the first day of the quarter to pay for travel expenses, etc.
- Financial aid students must be enrolled for a minimum of 12 credits per quarter. When studying abroad on semester - not quarter - systems, students must carry a minimum of 16 semester credits during Spring Semester in order to transfer 24 quarter credits for Winter and Spring quarters to Evergreen. This is not the case for Fall Semesters.
- Know the scholarship applications deadlines.
- Apply for Evergreen State College scholarships by Feb 1 each year. http://www.evergreen.edu/scholarships/
- Students who are Pell Grant eligible should apply for the Gilman http://www.iie.org/en/Programs/Gilman-Scholarship-Program or Freeman Asia http://www.iie.org/en/programs/freeman-asia Scholarships. These award up to $5000 and $7000 respectively for study abroad. Freeman Asia is one of the few that offers funds for summer study.
- Consortium program students should research internal grants and financial aid that some programs offer.
- There are many external sources for scholarships.
- Students who receive scholarships must inform Financial Aid, who may then adjust any previous awards.
Health and Immunizations
- Assess health needs for overseas stay, such as prescription drug needs, allergies, mental health issues, disability needs, etc.
- Check the Center for Disease Control website for health advisories for your intended destination. This is at: http://www.cdc.gov/travel/index.htm.
- Arrange for a medical exam, if required.
- Arrange for needed immunizations, if required. The Health Center on campus can assist with some. You can also visit the Thurston County Health Department or the UW Travel Clinic in Seattle. Some immunizations require a series over time. Plan accordingly.
- Request a waiver of quarterly fees while gone through the Enrollment Services Office. You are not required to pay the Health Services Fee or Transit fee for quarters you are away, but you must submit a letter requesting the waiver.
- Assess your need for a Limited Power of Attorney.
- Discuss disability needs with your program faculty and Access Services.
- Inform your bank and credit card companies of your plans to travel in support of fraud alert.
- Understand exchange rates: www.x-rates.com/calculator.html.
- Purchase Insurance for while you are overseas.
- Purchase an international student ID card. www.myisic.com
- Attend all required pre-departure meetings.
- Learn as much as you can about your future home away from home.
Countries, customs, and etiquette from Kwintessential.
Country profiles from Escape Artist.
The CIA World Fact Book.
Registering for Study Abroad
- Complete the required Travel Waiver Form. Follow the numbered steps carefully. http://www.evergreen.edu/studyabroad/forms.htm
- Download a copy of the Consular Information Sheet for your country at http://travel.state.gov/travel/
- Download a copy of the Travel Warning List, showing that your destination country is not on the list. Attach to Consular Info Sheet. http://www.travel.state.gov/travel/cis_pa_tw/tw/tw_1764.html
- When you have completed your Travel Waiver and downloaded U.S. State Department materials, Submit them as follows. In each case, you may be asked to visit with staff and demonstrate your preparedness for study overseas.
- Academic Programs: Submit to your faculty or program secretary as directed, often done at group orientations.
- Consortium Programs: Submit to the Coordinator of International Programs in the Academic Advising Office.
- Contracts and Internships: Submit to the Dean of International Studies in the Academic Deans Offices. Bring your completed contract with you.
- Once your materials are signed, proceed with online registration for consortia, or manual registration for contracts. For academic programs, you should already be registered for the quarter in question.
Returning to Evergreen
- Many students experience Re-entry Shock upon their return to the U.S. Be attentive to the signs and symptoms. Consult with the International Programs Office for more information.
- Complete any required assignments that might carry into the following quarter.
- Complete and required Evaluation Forms for your study abroad experience.
- Consortium students and ILC students who utilized language schools as subcontractors must request that transcripts be sent to Evergreen for transfer credit evaluation. If you forget, you may not get credit.
- Stay involved with international activities in the community. Become part of the vision to educate others and foster global understanding.