Hiring Forms (On Campus)

Student/Temporary Action Form (STAF)

The Student/Temporary Action Form (PDF) is the form hiring authorities must fill out for every student employee they hire.

Employment Eligibility Verification (I-9 Form)

The I-9 Form is required for all employees in order to comply with Federal law (the Immigration Reform and Control Act of 1986). The student employee must provide original documentation (copies and facsimiles are not acceptable) which establishes both identity and employment eligibility.

The student employee must complete Section 1, Employee Information and Verification, on or before their first day of work, and sign in ink. The employer needs to make a photocopy of the employee's documents to attach to the form, complete Section 2, Employer Review and Verification, and certify the I-9 by signing in ink, within 72 hours of their first day of work.

Note:  If the student provides a Social Security Card as part of their documentation, copies of both front and back are required to accompany the I-9.  For more information please refer to the I-9 Handbook.

W-4 Form

The W-4 Form should be completed so the Payroll Office can withhold the correct Federal income tax. If an employee does not complete a W-4, their withholding will automatically default to withholding the maximum amount at single with zero dependents.

International Student Employment 

International students with certain visas are eligible to work on campus. The student must have an INS form I-20 or DS-2019. They must apply for a social security number after they have been offered an on campus job. 

Generic Application

The generic application (PDF) is available as a convenience to employers who have not created their own customized application for hiring.