VP Position Description
Date: October 23, 2012
Organization: Administration: Student Affairs
Position: Vice President for Student Affairs
Reports to: President
Direct and manage the human and financial resources of the division. Provide enrollment services, student development programs, recreation and athletic activities, housing and dining, and campus policing in support of the college's mission. Shoulder lead responsibility for the quality of students' extra-curricular lives.
- Total number of employees: 162 (FTE)
- Annual Operating Expenses: $6,653,619
- Annual Expense Influenced:
- Financial Aid Distributions $51,000,000
- Auxiliary Enterprises (Residential & Dining/Parking) $6,032,400
- Student Activity Fees $2,381,975
- Grants and Contracts $1,909,187
- Health Fees/Charges $861,294
- Recreation & Athletics (Student Fees & Auxiliary) $794,230
- Application/Transcript Fees & Administrative Allowances $370,881
Nuture and Scope:
Organizational Fit: The position reports to the President along with the Provost, the Vice President for Finance and Administration, Vice President for College Advancement and the President's technical staff, including deputy to the president, internal auditor, special assistant for diversity affairs, director of government affairs, Title IX coordinator, director of labor relations, and executive director for budget and operational planning.
Organizational Role: This position fulfills three primary roles: to lead and administer the division of Student Affairs; to serve as a member of the President's management team helping to formulate college-wide policy; and to advance the interests of students in relation to the college's agenda.
Associate Vice President for Enrollment Management:Manages the Admissions, Registration and Records and Financial Aid functions. Supervises new student recruitment, co-chairs the Strategic Enrollment Management Committee, oversees scholarship programs, and coordinates Commencement.
Dean of Student and Academic Support Services (S.A.S.S.): Manages the Student Advising Center which includes Career Development, First People's Advising Services, and Access Services for students with disabilities. SASS also includes two TRIO programs, Key Student Services the Upward Bound Program, and a Gear-up outreach program. The area also includes Health and Counseling Services and Student Activities, which in turn includes the Geoduck Student Union, the campus childcare center, KAOS Radio, the Cooper Point Journal student newspaper and the student-run Flaming Eggplant Cafe. The Dean is responsible for new student orientation and coordinates college retention programs in collaboration with Academics.
Director of Residential and Dining Services: Manages Residential and Dining Services, including resident life, housing maintenance, custodial service, and the college’s contract for Dining services. The college provides approximately 1,000 beds for students on campus.
Director of Athletics and Recreation: Manages the intramural and intercollegiate sports programs, the College Recreation Center and the Outdoor Program. The intercollegiate sports program is affiliated with the NAIA’s Cascade Collegiate Conference and includes basketball (men’s and women’s), cross country, soccer (men’s and women’s), track and field, and volleyball.
Director of Police Services: Manages a commissioned police force, a central communications staff and a parking staff. Plans and directs all phases of police, traffic and parking operations on a thousand-acre campus.
Executive Associate to the Vice President: Responsible for budget development, management, problem-solving, research, and financial accountability for the Student Affairs Division.
Assistant to the Vice President for Student Affairs: Services as the college’s chief judicial officer for the student conduct code.
Administrative Secretary to the Vice President: Provides secretarial and organizational support for the Vice President and Executive Associate including reception, scheduling, correspondence, and communication with management and student groups.
This position requires knowledge and experience in the history, role, theory and practice of student affairs programs in higher education and experience with campus judicial processes and legal precedents relevant to student life in educational institutions. Major challenges of the position include meeting the needs of a diverse student population, directing a complex set of service functions with variant employee cultures, and managing a variety of funding sources with fluctuating revenues in accordance with the institution's mission and emergent priorities.
The Vice President designs and plans the division's policies and practices, and oversees the integration and management of activities that promote student enrollment and student development. The Vice President must maintain an awareness of student needs to initiate and support programs to address those needs. This position is also responsible for facilitating student participation in campus decision-making.
The Vice President is responsible, directly or through delegation, for recruiting, selecting, motivating, and developing staff for the division, and is an appointing authority. Staff in the division include 71 represented classified staff, 63 represented exempt staff, and 34 unrepresented exempt staff. This position has full authority for the management of the division within a broad framework of general policy and supervision provided by the President.
Essential Job Functions
1. Contribute to the effective management of the college as a member of the President's management team, working collaboratively with academic and administrative policy makers.
2. Assure the effective and efficient use of the human and financial resources in the Student Affairs division in support of the division's goals and the college's mission.
3. Formulate policy, evaluation and operational practices in the divisions of Enrollment Services, Student and Academic Support Services, Residential and Dining Services, Athletics and Recreation, and Police Services; modify current services as required and develop new services as indicated.
4. Provide guidance and leadership in the college's relationship with the staff unions, recognizing the shared desire on the part of the staff, the administration and the union in fostering a positive and collaborative working relationship within the context of collective bargaining agreements.
5. Lead Student Affairs efforts to create a positive, multicultural environment for students and staff, including the recruitment and retention of a community that is diverse in race, color, religion, creed, national origin, sex, sexual orientation, gender identity, gender expression, marital status, age, disability, pregnancy, and veteran status.
6. As a senior leader, work with colleagues to drive the allocation of campus resources to reflect strategic priorities and achieve critical outcomes.
7. Work in partnership with the President and Vice President for College Advancement in fundraising efforts on behalf of the institution.
8. Support continuing assessment of college programs; work with the Vice President for Academics to maintain a high degree of student satisfaction and to meet the college’s goals for student recruitment and retention and for academic excellence.
9. Advance student concerns and engagement in the decision-making so the college can be responsive to student experiences and perspectives.
10. Promote student involvement in campus governance as a means of advocating the community service dimension of a liberal education and of providing leadership opportunities for a wide variety of students.
11. Advance the interests of the division and propose policy recommendations to the college's Board of Trustees.
12. Represent the college accurately in response to the media.
13. Represent the college in state and national coordinating organizations and professional associations.
Educational and Experience Requirements
- An earned doctorate or equivalent.
- Student Affairs leadership experience as a vice president, dean, director, or other senior administrator.
- Commitment to student centered learning.
- Commitment to innovation in higher education.
- Skills in articulating student issues to internal and external audiences.
- Demonstrated ability to communicate effectively and develop positive working relationships with a broad range of constituents through a variety of means.
- Demonstrated ability to work within and nurture a multi-cultural, multi-ethnic and international learning community that supports student development.
- Demonstrated commitment to equal opportunity, including the recruitment, selection and retention of a learning community that is diverse in race, color, religion, creed, national origin, sex, sexual orientation, gender identity, gender expression, genetic information, marital status, age, disability, pregnancy, and veteran status.
- Demonstrated commitment to advancing an organization toward a more socially and environmentally sustainable future.
- Demonstrated understanding of the importance of student affairs and its role in the college, including a strong commitment to student recruitment and retention.
- Demonstrated successful experience working with national organizations.
- Experience building collaborative leadership and administrative processes.
- Demonstrated success in fundraising.