Risk Management Office

The Risk Management Office provides assistance when risk due to injury, damage or loss has been established by The Evergreen State College.

• Claims Management
• Fine Art
• Motor Vehicle Accidents
• Purchase of Insurance
• State Self Insurance Liability Program

Claims Management

The Director of Business Services office interacts with outside parties concerning claims investigation, claims management and incident reporting.

Fine Art

Art exhibits that are on loan providing the exhibit is itemized as to object (description or title), the value is stated on the listing, the dates of coverage are specified, the method of conveyance is detailed, and the listing is filed with the controller prior to the start of the exhibit. In the case of exhibits on loan, a release signed loan agreement must be obtained from the owner for filing with the listing. Note that this only provides coverage through the tort claim process where the state must be found to be wholly or partially negligent.

If additional coverage is desired, please contact the Director of Business Services Office at x6450.

Motor Vehicle Accidents

All vehicle accidents, including those in private cars that occur while involved in college activities, must be reported to Police Services within 24 hours. The driver must prepare a Washington Vehicle Accident Report Form SF137 within two working days after the accident. After the reports are completed, one copy is delivered to Police Services and one to the Controller's Office. The driver must file this form with the Department of Transportation, Vehicle Torts Claim Section. Forms are available in the Controller's Office or the Vehicle Tort Claims Section of DOT.

All recommended settlements are made through the Washington State, Risk Management Division. 

Purchase of Insurance

RCW 43.19.1935 provides that colleges and universities shall consult with the State Risk Manager's office when purchasing insurance. The State Risk Manager will provide insurance assistance and quotations. Requests to purchase insurance policies are directed to the Business Service's office for evaluation. Notify the Business Service's office at least one month before the coverage is required. Timely notice provides the Business Service's office with adequate time to negotiate the most economical insurance rate. Premiums are charged to the TESC budget, which requires the insurance. The charges are indicated on the budget's monthly account statement.

The college purchases commercial insurance in certain circumstances:

• Property Insurance: This covers insured property for all risks of direct physical loss or damage to the property. Property covered includes housing buildings (under bond indenture), bookstore contents, the President's residence, and audio visual equipment.
• Electronic Data Processing Equipment: This covers EDP equipment for all risk of direct physical loss or damage.
• Marine Insurance: This covers marine hull protection and indemnity exposures relative to vessel operations.
• Loss of Rents: The college purchases loss of rents insurance on all college housing facilities. This insurance is to provide a continuation of rental income on housing facilities in the event of fire or other hazards.
• Surety Bonds: This bond protects the college against major losses sustained through fraudulent or dishonest acts of any employee of the college. All suspected losses due to theft, embezzlement, or other dishonest acts need to be reported immediately to campus Police Services. Police Services will promptly prepare a report and advise the Director of Business Service who in turn will give proper notification to the State Auditor, State Risk Manager, and Internal Auditor.
• Miscellaneous Insurance: When it is felt insurance is needed for some particular activity other than those listed above, the office in charge of such activity must contact the Director of Business Services, Risk Management office, Library 1113, 867.6450, for coverage of insurance one month before the activity takes place. 

State Self Insurance Liability Program

The State of Washington Self-Insurance program pays tort claim judgments and settlements arising from general liability and vehicle accidents for which the state is found to be wholly or partially liable.  The claimant must file a Standard Tort Claim Form SF210 with the Office of Financial Manager, Risk Management Division.  Forms are available in The Evergreen State College, Business Services, Risk Management Office, Library 1113, or the State Risk Management Division.

All recommended settlements are made through the Office of Financial Management, Risk Management Division.