Residential and Dining Services Policies

Access

Residential and Dining Services reserves the right to enter your apartment/unit for any of the following reasons:  Concerns you may harm yourself or others; cleaning, maintenance and pet inspections; emergency repairs; party visits and noise complaints. Evergreen Police Services have the right to enter your apartment/unit to issue a search or arrest warrant, or collect evidence of a criminal act.

Civility and Respect

You are expected to treat others with respect. Respect is demonstrated by your ability to acknowledge your own feelings and the feelings of others; the ability to own your part of an interaction; and a genuine interest in another person’s point of view.

Cleaning

Bedroom Space:
You are responsible for keeping your assigned bedroom space clean and free from excessive clutter/litter.

Common Space:
You and your roommates are responsible for keeping your assigned common space clean and free from excessive clutter. Your Resident Assistant can assist you by facilitating a Living Learning Agreement among you and your roommates. Your Resident Director will inspect your common area during the eighth week of each quarter and prescribe cleaning tasks if needed. If you fail to clean your apartment/unit Residential and Dining Services will clean the space and bill each of your student accounts.

Cleaning/Damages Disclaimer

You and your roommates share the responsibility for cleaning your common living space and any damages that occur. Use the Cleaning/Damages Disclaimer form to divide responsibility for common space by meeting with all your roommates to discuss, evaluate and agree to cleaning and damages before you do Check-Out.

Contact your Resident Assistant to help you in completing a Cleaning/Damages Disclaimer form. Return the completed Cleaning/Damage Disclaimer form to the Residential and Dining Services Office.

Cleaning Inspection

The Resident Directors will inspect each apartment/unit during the eighth week of each quarter to ensure a clean, healthy and safe environment for all residents in all common areas/facilities, including bathrooms, kitchens, living rooms and entryways.

Policy:
Residential and Dining Services' cleaning standards are based on a new person being able to move into a clean and healthy environment, which is free of trash, dirty dishes and messy common spaces. Resident Directors are available to advise residents of specific cleaning expectations throughout the year.

If a living unit is found to be below standard the residents will be given time to clean before the unit is re-inspected. After the second inspection, Residential and Dining Services will clean units that fail to meet the standard at the published rate and hold residents accountable for this policy violation.

Resident Assistants will assist in creating a new Living Learning Agreement if needed. Each agreement will address a cleaning responsibility for all roommates, which is fair, mutually agreed upon and meets the cleaning standard. If the residents are unable to negotiate a reasonable agreement the Resident Director shall mandate an agreement.

Composting, Trash and Recycling

You are responsible to take your compost, trash and recyclables to designated containers located throughout Residential and Dining Services. You are responsible for keeping your assigned space clean and free from excessive compost, trash and recyclables.

Confronting Roommates

If you find yourself in conflict you are encouraged to make a determined effort to resolve the problems at the lowest level possible in a peaceful and constructive manner. If you experience roommate conflicts, noise problems or other difficulties, Residential and Dining Services recommends that you address the situation early on in a one-on-one conversation. Use “I” statements, resist placing blame and refrain from accusations. Approach the situation in a positive manner and try to understand the other person’s perspective. Express your needs clearly and be willing to compromise. Assistance is available from Resident Assistants, Resident Directors, Housing Staff, Campus Mediation Services and the Campus Grievance Office.

Consolidation/Reduced Occupancy

Residential and Dining Services reserves the right to consolidate under-utilized apartments/units and to reassign any resident to another room at any time in order to make the most efficient and effective use of the residential facilities.

Residential and Dining Services may consolidate rooms/apartments/units when the unit is 50% or less occupied, at Residential and Dining Services discretion. If you live in an under-utilized room/apartment/unit you may apply to pay a reduced occupancy charge to avoid having a new resident assigned to the unoccupied space.

Door Security

You are prohibited from propping or leaving open any building, apartment or unit exterior door. You are responsible for securing your bedroom door.

Guests

You are responsible for the behavior of your guests. Overnight guests may stay in your room with written approval by all of your roommates and the on-duty Resident Assistant. An approved guest may stay no more than three days and two nights in one month. Unapproved guest are not permitted to stay overnight.

Living Learning Agreement

Your Resident Assistant will facilitate a Living Learning meeting with all of your roommates at the beginning of each quarter. This is your opportunity to voice any concerns you have with your roommates. Your Resident Assistant will lead a conversation on issues most residents have while living on campus. Topics such as study habits, noise, cleaning, guests and any individual concerns will be discussed. After understanding is reached it will be documented by your Resident Assistant.

Mediated Transfer

If you are unable to resolve a roommate conflict during a non-open transfer period, you may contact your Resident Assistant or Resident Director to facilitate a mediated meeting. If during this meeting the conflict cannot be resolved your Resident Director may approve a Mediated Transfer for one or more of the residents involved.

Mediated Transfer Procedure

You will receive a list of vacant bedrooms to select from and a Room Transfer form. After you select a room, obtain your current Resident Assistant's signature and inform her/him if you want a Check-Out appointment or if you plan to Check-Out at the Residential and Dining Services Office. Next you need to complete a Cleaning/Damage Disclaimer with your current roommates and obtain signatures from your new roommates and new Resident Assistant. Turn in your completed Room Transfer form to receive keys to your new room. You will have 24 hours to move and Check-Out of your old room.

Musical Instruments

The playing of all drums and amplified instruments is prohibited, except if approved in writing for performances. The playing of all other musical instruments may not exceed acceptable sound levels as defined in the Noise and Quiet Hours policy.

Noise and Quiet Hours

You are responsible to hold yourself and others to acceptable sound levels as defined in this policy. Contact your Resident Assistant to quantify an acceptable noise level. You are expected to respectfully approach others directly for any noise concerns. The on-duty Resident Assistant can assist you if the unacceptable noise persists. Quiet hours are Sunday to Thursday, 11 pm to 9 am, and Friday and Saturday, 12 midnight to 9 am. During these times noise must be contained to your room.

Acceptable Sound Levels are measured by ANSI standard Type II digital sound level meter in decibels (dB). Readings are taken from the receiving (nearest) building or 50 feet away from the sound source, whichever is the greater distance. Two readings are taken there five minutes apart and the two readings are average and recorded as the sound level.

Day Time Acceptable Sound Levels:
Sunday through Thursday
9:00 a.m. to 11:00 p.m.
Sound levels may not exceed 60 dB (A)

Friday and Saturday
9:00 a.m. to 12:00 p.m. (midnight)
Sound levels may not exceed 70 dB (A)

Quiet Housing Acceptable Sound Levels:
Day Time Seven Days per Week
9:00 a.m. to 11:00 p.m.
Sound levels may not exceed 60 dB (A)

Night Time Seven Day per Week
11:00 p.m. to 9:00 a.m.
Sound levels may not exceed 50 dB (A)

Night Time Acceptable Sound Levels:
Sunday through Thursday (Quiet Hours)
11:00 p.m. to 9:00 a.m.
Sound levels may not exceed 50 dB (A)

Friday and Saturday (Quiet Hours)
12:00 p.m. (midnight) to 9:00 a.m.
Sound levels may not exceed 50 dB (A)

Open Transfer

You are permitted one open transfer per year. Open transfer periods are the third and evaluation weeks of Fall and Winter quarters and the third week of Spring quarter only. A $40 fee is charged for additional transfers except for mediated/emergency transfers approved by a Resident Director.

Procedure:
During an open transfer period, obtain a Room Transfer form from the Residential and Dining Services Office, have your current Resident Assistant sign it and inform her/him if you want a Check-Out appointment or you plan to Check-Out at the Residential and Dining Services Office. Return to the office to receive a list of vacant bedrooms to select from. Select a room then complete a Cleaning/Damage Disclaimer with your current roommates and obtain signatures from your new roommates and new Resident Assistant. Turn in your completed Room Transfer form to receive keys to your new room. You will have 24 hours to move and Check-Out of your old room. 

Pets

Pets are prohibited except for fish in 25-gallon or smaller tanks.

Physical Space

You are responsible for keeping your assigned room, furniture and fixtures free from damage. You and your roommates are jointly responsible for damage to your common areas unless you and your roommates agree to assign responsibility on a Cleaning/Damage Disclaimer form.

Removing furniture or fixtures from the assigned apartment/unit is prohibited. Painting is prohibited in all apartment/units. All wall repairs/painting must be completed by Residential and Dining Services staff.

Service Animals

If you have a documented disability approved by Access Services you will be eligible to have a service animal in Residential and Dining Services. Each request will be handled on a case-by-case basis by submitting a Request for Accommodations to the Access Services Office. Requests must be submitted to and approved by Access Services and Residential and Dining Services prior to occupancy.

Sleeping Space

Sleeping in unassigned areas is prohibited.

Smoking

Smoking is prohibited in Residential and Dining Services except in designated outdoor areas.

Public smoking areas are located in the Freshman Halls courtyard, next to the Housing Community Center, in the Apartment Style circle and in the Mods.

Study Environment

All residents are responsible for maintaining a noise level satisfactory for study when quiet hours are not in effect. Your need to study will generally be given precedence over others who want to play loud music or make other noise. You are expected to respectfully approach others directly for any study concerns you may have. The on-duty Resident Assistant can assist you if the problem persists. 

Weapons

All weapons are prohibited by residents in all areas of Residential and Dining Services.

Policy:
Weapons include but are not limited to firearms, ammunition, anything that shoots projectiles, fireworks, knives (used as weapons), explosives and flammables. All knives other than kitchen utensils or foldable multi-tool pocket-knives are prohibited. Any knife used as a weapon is a violation of the weapons policy.

Residential and Dining Services is defined as including all rooms, apartments, hallways, common spaces, pathways between buildings and parking areas. You are responsible to check with your Resident Director if you are unsure if an item is banned, such as a toy or decorative weapon. If you wish to store prohibited items, such as sports rifles or bows, contact Police Services.