The Evergreen Dining Services RFP (Request for Proposals) Committee 2013
This web page will be updated regularly throughout the RFP process. The Committee does not plan to meet during summer 2012.
Committee charge:
As the August 2013 expiration of Evergreen’s current dining services contract approaches, this committee is charged with engaging in the request for proposal (RFP) process to recommend the next dining services provider. In doing so, the committee will: develop a thorough Request for Proposal that reflects Evergreen’s values and provides realistic financial returns to the institution; review collected assessments of dining services users; invite the campus community to provide feedback and educate the campus about the RFP process; review submitted RFP’s; provide advice regarding the strengths and weaknesses of submitted proposals; and make recommendations to the Vice President for Student Affairs and the Vice President for Business and Finance.
Committee membership includes:
- Director of Residential and Dining Services
- Student member, residential community leader
- Student member, representative from the Geoduck Student Union (GSU)
- Student member, representative from the Flaming Eggplant
- Student member, representative from the Food Coalition Student Group
- Flaming Eggplant Advisor
- Director of Business Services
- Faculty member
- Conference Services Manager
- Representative from Purchasing & Contracts
- Representative from College Relations
- Vice President of Student Affairs (ex officio)
Tentative Timeline:
Spring 2012
- Gathering of community feedback
- Training of Dining Services RFP committee in the RFP process
- Committee reviews feedback and assessment data regarding dining services
- Initiation of RFP writing
Fall 2012
- RFP finalized
- RFP issued and early steps in RFP process initiated
- Community Forums scheduled
• Wednesday October 24, 3- 4:30 pm Forum in Sem 2 A1105
• Wednesday November 7, 1-3 pm- Forum in Sem 2 A1105
• Wednesday November 14, 4-5:30 pm Forum in Sem 2 E1105
Winter 2013
- Evaluation of received proposals by RFP committee
- On-campus presentations by potential vendors
Spring 2013
- Committee provides feedback and any recommendations
- Announcement of “Apparent Successful Vendor”
Summer 2013
- Contract preparation and signature
Estimated contract implementation date: September 1, 2013
Documents:
Assessment:
- Dining Services Solutions in Action
- EBI (comprehensive assessment tool for housing and residence life)