2008-2009 Contract

Application Fee

A one time non-refundable $45 fee must accompany your application.

Cancellation Prior to Occupancy

The Fall Confirmation Payment is 100% refundable by submitting an email or letter post marked by August 15th.

Winter/Spring Contract, Spring Contract, and Summer Contract Confirmation Payments are non refundable.

If the Fall Confirmation Payment has been deferred for any reason, the Resident will still be responsible for the payment even if the contract is canceled.

Exceptions to this refund policy will only be made for documented medical reasons approved by the Assistant Director for Residential Life.

Check Out Information

The Resident must checkout before 12:00 noon on the final day of the quarter to avoid additional charges and/or penalties.

Spring quarter checkout must be before 4:00 pm on the Saturday after Graduation, June 13, 2009.

Confirmation Payment

A $250 Confirmation Payment is required for Fall quarter assignments.

The Confirmation Payment must be received by Residential and Dining Services on or before the date specified on the Offer of Housing Letter to receive an assignment.

Winter, Spring and Summer offers require a $100 Confirmation Payment to receive an assignment.

If the Confirmation Payment is not received by the deadline, the Offer of Housing will be cancelled.

The Confirmation Payment is applied toward the first quarter's rent.

If you check out within the first 30 days of your contract you will forfeit your Confirmation payment.

Fall Confirmation Payments are refundable by submitting an email, fax, or letter post marked by August 15.

Winter, Spring and Summer Confirmation Payments are non-refundable.

Consolidation/Reduced Occupancy

Residential and Dining Services reserves the right to reassign any Resident to another room at any time in order to make the most efficient and effective use of the residential facilities.

Residential and Dining Services may consolidate a room(s) and/or apartment when the Unit is 50% or less occupied, at Residential and Dining Services' discretion.

Residents living in under utilized Units may apply to pay a reduced occupancy charge to avoid a new Resident being assigned by Residential and Dining Services.

Contract Break

A Resident who moves out without an approved Application for Release from Residential and Dining Services Contract form and/or is evicted by Residential and Dining Services will be considered to have broken the contract.

A Resident with a broken contract is obligated to pay the full rental rate for the current quarter plus $250 per quarter for each remaining quarter of the contract.

Contract Release

Residents who complete a Release From Contract form will be released from the Residential and Dining Services Contract without financial penalty for the following reasons and with approval by the Assistant Director for Residential Life.

Academic Internship or Individual Learning Contract which requires you to live outside Thurston County for a period of 30 consecutive days or more during an academic quarter. Change of academic status with the College: Academic Leave of Absence, Academic Withdrawal or Graduation.

Medical Release requires a licensed physician's statement on office letterhead explaining why the medical condition requires you to be release from your Contract. Residential and Dining Services requires thirty (30) days from receipt of your physicians(s) letter to work to accommodate your specific medical needs.

If you check out within 30 days of the end of the academic quarter, you are obligated to pay rent for the entire quarter.

Dates

Fall/Winter/Spring Contract – Saturday, September 20, 2008 to Saturday, June 13, 2009

Winter/Spring Contract – Sunday, January 4 to Saturday, June 13, 2009

Spring Contract – Sunday, March 29 to Saturday, June 13, 2009

Dining Plan Requirements

Freshmen, or Residents with fewer than 41 credits at the beginning of fall quarter, are required to purchase a dining plan for the academic year.

Evictions

A Resident may be immediately evicted for violations of the Residential and Dining Services Contract, Residential and Dining Services Policies, the Student Conduct Code and/or the criminal laws of the state of Washington.

Residential and Dining Services may evict any Resident with 48 hours notice for unpaid rent.

Personal Property

The Evergreen State College assumes no responsibility for loss or damage to any resident's personal property from any cause.

Residential and Dining Services strongly recommends students obtain insurance coverage by purchasing a renter's insurance policy or verify that coverage is available under their parents' homeowner's insurance policy.

Room Rates/Payments

Charges for rooms will be assessed based on the Resident's assigned room and contract length.

The Evergreen State College Board of Trustees annually approves rates in late spring.

Residents who move in prior to their contract start date will be billed at a prorated daily rate for the additional days of occupancy.

Adjustment in billing will not be made for Residents who move in after the beginning of their contract.

Residents who receive a room assignment after the standard check in date will only be responsible for rent from the date of their check in.

Rent is due in advance and is billed quarterly.

Rent for the quarter is due in full the same date tuition is due.

Rent is paid at the Cashier's Office in the Library Building or at the Residential and Dining Services Office.

Rent being paid with money from grants, loans, scholarships or other financial aid and/or earnings from the college, is due upon receipt of the aforementioned money.

If unable to pay rent in full, the Resident must contact the Residential and Dining Services Office immediately to make arrangements to meet the financial obligations.

A late fee of 1% is assessed for all Residential and Dining Services charges that are 30 days past due.

Room Transfers

Residential and Dining Services reserves the right to change a room assignment or transfer a Resident to a different room in the event of a natural disaster and/or situation beyond its control, or in the event of irreconcilable roommate conflicts.

The Resident is allowed one free room transfer per academic year.

Additional room transfers are billed at $40 and are contingent on space availability.

A room transfer must be completed within 24 hours or one working day after checking in to the new room to avoid paying rent for both rooms.

Services Provided

All Units are furnished and include utilities: water, heat, electricity, cable TV, and Internet access.

The College and/or Residential and Dining Services shall have the right to temporarily interrupt such utilities or services where it is necessary due to accidents, emergencies, repairs, alterations or improvements, which in the judgment of the College are necessary or desirable.

The Resident shall claim no diminution or abatement of rent or other compensation, nor shall this agreement or any part of the obligation to the Resident hereunder be affected or reduced by such interruption or curtailment.

Terms of Agreement

Residents must be registered students of the College or approved by the Assistant Director for Residential Life.

The Resident is entitled to a living space in Residential and Dining Services during the term of this agreement.

Unpaid Rent/Collections

The Resident agrees to pay the reasonable cost and expenses of collection, including the collection agency fee and reasonable attorney's fees, in the event the College is required to place any outstanding account, debt or claim with a collection agency and/or utilize the assistance of legal counsel to collect on the account, debt or claim arising from this agreement.

In addition, the Resident's transcript and records will be held until the debt is resolved.

Residential and Dining Services financial charges may be appealed by contacting the Residential and Dining Services Office or by filing a Billing Appeals Petition form with the Residential and Dining Services Billing Appeals Panel.

Wait List Payment

All applicants receiving a Wait List Letter are required to submit a Wait List Payment in order to secure their priority on the wait list.

The Wait List Payment will be applied toward your first quarter's Confirmation Payment when space becomes available and you accept an Offer of Housing.

If you do not submit a Wait List Payment you will be cancelled from the wait list. If you submit a Wait List Payment and Residential and Dining Services is unable to offer you an assignment by the first day of the quarter you apply for, your Wait List Payment will be refunded.