Media Loan Scheduling Policy

Access

Media Service facilities and equipment are available to currently enrolled students and faculty to support academic work. There is no recreational or unauthorized commercial use permitted. Some facilities require proficiency certification from Media Services staff and may require prior production experience for advanced facilities. Most facilities require users to check out keys from Media Loan to gain access while others are supervised by lab aides and have posted open hours.

Media Loan & Key Checkout

Once you have time scheduled in a facility you must check out a key from Media Loan to gain access. Keys can only be checked out close to your scheduled time and must be returned promptly afterwards. Keeping keys overdue will result in overdue fees and may cause loss of access. You need to present a Evergreen ID card (current quarter validation required for students) to check out keys.

Only faculty and staff may reserve Library, Lecture Hall and Seminar II rooms by sending an email request to Space Scheduling. Keys that open the A/V cabinets and podiums are checked out to faculty and staff from Media Loan. Student groups requiring access must have a Campus Production Clearance form signed by an Electronic Media Producer in order to check out keys. To schedule an orientation to these classrooms call Electronic Media at ext. 6270.
The COM Information Office located in COM 302A schedules Com A/V classrooms and provides key checkout.
There are three audio recording studios located in the Communications Lab building, including two 8-Track studios and one 16-Track Studio, all which require proficiency certification. They are scheduled through a work order procedure. Refer to the online information regarding access and proficiency certification for the 8-Track and 16-Track audio recording studios or contact the Audio Intern in Com 349, ext 5848.
There are four Music Technology Labs, including two introductory rooms, and two advanced spaces. All are located on the third floor of the Communications Building. All spaces require proficiency certification for use and are scheduled either through enrollment in classes using the labs, or through contacting a Lab Aide during the weekly consulting time, every Wednesday from 1-5pm. For more information contact the Lab Aides in Com 349, ext. 6862 or visit the MTL website.
The 5.1 Room is located in Library 1328 and requires proficiency training. Arrange for a proficiency or schedule time through the Electronic Media desk, in Library 1501, ext. 6270.
Located in Library 1404, this space is staffed by lab aides. You do not need a proficiency to use the Multimedia Lab (MML). Time is reserved through the MML consultant desk, ext. 5455, or at the Electronic Media Service Desk, ext. 6270. For current hours visit the MML website.
The Non-linear suites do require a proficiency. Sign up for a proficiency at the MML consultant desk, ext. 5455. Schedule time at Media Loan or the Electronic Media Service desk. Pick up keys at Media Loan.
The Photo Studio, Color and B&W Darkrooms require proficiency certification for use; the DIS does not. Schedule B/W darkroom time and proficiencies online, up to a week in advance. Photo Darkrooms and DIS are staffed by lab aides and do not require key checkout. You may also contact the consultants in L1310, or ext. 6274 for assistance.  To view current hours or to schedule time visit photo.evergreen.edu.  Access to Photo facilities is also available for community use and follows separate scheduling restrictions.
During the Summer most facilities are closed or have limited access as a result of reduced staffing. Available media facilities often require a summer use fee and are limited to media related academic contracts and programs. Check with the appropriate staff for more information. Any proficiency tests required for summer use should be obtained during the regular academic year.