Media Services Scheduling Policy
[Media Services Scheduling Policy PDF]

ACCESS
Media Service facilities and equipment are available to currently enrolled students and faculty to support academic work. There is no recreational or unauthorized commercial use permitted. Some facilities require proficiency certification from Media Services staff and may require prior production experience for advanced facilities. Most facilities require users to check out keys from Media Loan to gain access while others are supervised by lab aides and have posted open hours.

AVAILABILITY
Users not in a program that has prior faculty negotiated access that will need access to advanced facilities and/or will need a substantial amount of time should submit a Media Request Form each quarter before the end of week two. Download the form.

Students enrolled in designated programs with access, or that have an approved Media Request Form, may schedule time up to ONE MONTH in advance based on their allotment. All others must schedule on a standbxy basis. Standby users may schedule a maximum of...

• 1 week in advance
• 8 hours max when scheduling the day of
• 4 hour blocks per day if scheduling in advance
• 8 hours per week, per facility

Users who want to request more time than negotiated must get approval from the appropriate Media Services staff prior to scheduling.

MEDIA LOAN & KEY CHECKOUT
Once you have time scheduled in a facility you must check out a key from Media Loan to gain access. Keys can only be checked out close to your scheduled time and must be returned promptly afterwards. Keeping keys overdue will result in overdue fees and may cause loss of access. You need to present a TESC ID card (current quarter validation required for students) to check out keys. The following facilities are scheduled at Media Loan:

• A/V Transfer Station (does not require proficiency)
• Audio Mixing Benches
• DV Linear & DV Non-Linear Suites
• 16mm Flatbed Film Editing & Film Edit Benches
• 2D & 3D Animation Labs, Oxberry Animation Stand & Optical Printer

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LIBRARY, LECTURE HALL & SEMINAR II A/V CLASSROOMS
Only faculty and staff may reserve Library, Lecture Hall and Seminar II rooms by sending an email request to spacescheduling@evergreen.edu. Keys that open the A/V cabinets and podiums are checked out to faculty and staff from Media Loan. Student groups requiring access must have a Campus Production Clearance form signed by an Electronic Media Producer in order to check out keys. To schedule an orientation to these classrooms call Electronic Media at ext. 6270.

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COMMUNICATION BUILDING A/V CLASSROOMS
The Com Information Office located in Com 302A schedules Com A/V classrooms and provides key checkout. For current open hours and more information call ext. 6070.

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COMMUNICATION BUILDING MULTITRACK AUDIO FACILITIES
There are three audio recording studios located in the Communications Lab building, including two 8-Track studios and one 16-Track Studio, all which require proficiency certification. They are scheduled through a work order procedure. Refer to the online information regarding access and proficiency certification for the 8-Track and 16-Track audio recording studios or contact the Audio Intern in Com 349, ext 5848.

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MUSIC TECHNOLOGY LABS
There are four Music Technology Labs, including two introductory rooms, and two advanced spaces. All are located on the third floor of the Communications Building. All spaces require proficiency certification for use and are scheduled either through enrollment in classes using the labs, or through contacting a Lab Aide during the weekly consulting time, every Wednesday from 1-5pm. For more information contact the Lab Aides in Com 349, ext. 6862 or visit the MTL website.

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5.1 SURROUND MIXING ROOM
The 5.1 Room is located in Library 1328 and requires proficiency training. Arrange for a proficiency or schedule time through the Electronic Media desk, in Library 1501, ext. 6270.

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MULTIMEDIA LAB
Located in Library 1404 this space is staffed by lab aides and requires proficiency certification for use. Sign up for the weekly open proficiency in Library 1501. Time is reserved through the Multimedia Lab consultant desk, ext. 5455, or at the Electronic Media Front Desk, ext. 6270. For current hours visit the MML website.

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PHOTO DARKROOMS, DIGITAL IMAGING STUDIO & PHOTO STUDIO
Access to Photo facilities is also available for community use and follows separate scheduling restrictions. Come to Library 1310 to access the Photo Darkrooms and DIS. The Photo Studio, Color and B&W Darkrooms require proficiency certification for use; the DIS does not. Photo Darkrooms and DIS are staffed by lab aides and do not require key checkout. Contact the consultants at ext. 6274 to sign up for a proficiency which are scheduled weekly throughout the academic year. To view current hours or to schedule time visit the Photography website.

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SUMMER USE
During the Summer most facilities are closed or have limited access as a result of reduced staffing. Available media facilities often require a summer use fee and are limited to media related academic contracts and programs. Check with the appropriate staff for more information. Any proficiency tests required for summer use should be obtained during the regular academic year.

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