Production Planning Guide -- Tips and Hints
Electronic Media can assist you with your production planning.
Whether it includes audio, video, or media presentation equipment, advance planning
will help smooth the way to a successful event. Call us for assistance:
- Audio support and media equipment setups call Diana Schlesselman (360) 867-6268.
- Video support including videoconferencing call Dave Cramton (360)867-5515.
Use our online production request form to request help for your event requiring audio, video, or media support.
Use the following planner to help you.
- Plan to call Electronic Media at least 2 - 4 weeks prior to your event to ensure as seamless a production as possible. For large complicated productions, call us as soon as you start planning -- even if all the details aren't worked out.
- We will need your name and all contact information.
- What is your responsibility to the project?
- What is your budget/org number?
- What is your budget allocation for this project?
- Student Activities: have you completed your Campus Production Report? Contact (360) 867-6220 for more information.
- Name of event
- What is the event? Why are you holding it? What is the purpose?
- Who will be the lead contact for the project? Contact information? Responsibility to the project?
- Who else will be involved with the project? Contact information and responsibility to the project?
- Event date(s)
- Event time(s)
- Start and finish for each day and event?
- Time you need to have all equipment in place and working
- Location of the event(s)
- Have you reserved room/location space(s)?
- How many people will be attending?
- What is the setup? Stage? Lecturn? Tables? Chairs? Mic stands?
- Is there an appropriate power source nearby?
- Will you need to have a technician stay for the duration?
- Equipment needed: Video, audio, presentation. Check our rate sheet to help think through what you might need. Check our packages to see if one is appropriate for the event.
- Will you have presenters? Will you be working with the presenters? Will they be bringing their own equipment?
- Does the event include music? How big of a sound system will it require? Inside or out? Live music or pre-recorded?
- Training -- Are you or your presenters trained to use our audio/video/media equipment and/or media classrooms?
- Keys -- will you need keys to facilities? Are you authorized to obtain campus keys?
- Anticipating any possible changes to the itinerary? Rain/snow/tornado/earthquake plans? Back up dates and locations?