E.M. General Info:

• Downloads
• Internships
• Production Support
• Rates
• Scheduling
• Streaming

A/V Classrooms:

• A/V-Equipped Spaces
• Helpful Documents
• Misc Info

Labs:

• Lab Scheduling-at-a-Glance
• Audio
• Animation
• Film Editing
• Multimedia Lab
• Music Tech Labs
• Video Editing

Other Media Services Areas:

• Media Services Home
• Media Loan
• Photoland
• Sound and Image Library (SAIL)

Video, Phone, & Web Conferencing

Electronic Media can help with your communication needs with off-site groups. There are a variety of electonic communication options utilizing audio, video, phone, and web.

For help with planning your event please call:

• Dave Cramton, Video Producer, (360) 867-5505
• Or EM at (360) 867-6270
  

Planning Your Event

• Does this need to be a two-way conversation? Audio only? Video?
• How many people will be attending locally?
• How many different locations are participating? How many people at each location?
• Will your event need to be audio or video recorded?
• Test, test, test ahead of time.
  • Loaner laptops or in-room computers should be checked ahead of time for appropriate software, plug-ins, a working internet connection, and so on.
  • Turn off screen savers.
• If an online web conference, will you need a login/password to access?
• If online access, do you have the hardware and software needed?
• Do you have the technical contact information for the remote side of the event?
• Will you need to access a long distance phone number?
• What is your budget allocation (if necessary) for this event?
• Have you reserved a "conferencing friendly" room?
  • If you need phone access, is there long distance service in the room? Contact Telecommunications for assistance and charges.

Terminology

• Web Conferencing
• Webinar
• Videoconferencing (L1412, L1326, L1540, any SEMII room with a Media Connector Panel (MCP))
• Teleconferencing (phone)
• iChat
• Skype
• Internet Protocol (IP)
• Multi-point

FAQ

• What room should I book?
  • This will depend on the event you are planning. Web only, one-way viewing can usually be scheduled in any room with internet access. Room reservations may be made with Space Scheduling x6314.
  • Be sure to schedule at least one hour prior and 1/2 hour after your scheduled event to allow for prep and shut down of your event. Two hours prior to event would be better.
• What equipment will be needed?
  • This will depend on the event you are planning. Call x6270 to speak with an EM producer for details.
• How far in advance should I be planning this event?
  • At least a week. For videoconferences, we typically need two weeks at minimum. Three weeks for any event is appreciated.
• How much time will EM need to support my event?
  • This will depend on the event. Preparation and testing are key. We may need anywhere from 20 minutes to 4 hours prior to the event to set up. Call (360) 867-6270 for assistance in planning.
• What type of event can I oversee on my own?
  • This will depend on your level of expertise and knowledge of the a/v/media gear...both yours and that of the college.
• What will it cost?
  • This will depend on a number of factors including whether this is an academic or administrative event and whether your event is asking for admission/donation.
• Is it possible to record the conversation if we are tele- or videoconferencing?
  • Yes. Please request this as soon as possible.