The Evergreen State College

Current Operating Records Schedules

(under review)

Here you will find links to the records series descriptions for each unit of provenance (office of origin)

See Also Washington State General Retention Schedules ( which may be used in conjunction or in lieu of the the schedules below until these schedules are updated. )

See also the Washington Community College Schedules ( for reference use only to help determin records series descriptions and retention scheduling when updating series within a provenance)

See Records Management - Records Schedules Wiki for potential updates

President

Affirmative Action (Diversity Affairs)
Board of Trustees
Civil Rights and Legal Affairs
Governmental Relations
Operational Planning and Budget
Special Events

Assistant to the President

V.P. for Advancement

The Evergreen Foundation
- Board of Governors
Advancement Services
Alumni Affairs
College Relations
- Graphics
- Public Information (Graphics, Public Information and Publications are now Information Services and Publications
- Publications
- Web Services
Development
- Annual Fund
- Gifts
- Prospect
Grants

V.P. for Finance and Administration (alternatively known as V.P. For Business, Executive V.P., V.P. for Administration when these entities were separate functions)

Budget Office
Business Services (Formerly Controller)
- General Accounting
  - Accounts Payable
  - Auxiliary Enterprises
    - Bookstore
    - Campus Stores
    - Conference Services
    - Copy Center
    - Food Services
  - Cashier
  - Grants and Contracts
  - Payroll
  - Purchasing
  - Accounts Receivable
    - Perkins Loans
    - Financial Services
    - Student Accounts Receivable/Collections
    - Student Accounts/Non-Student Receivables

Student Accounts'Tuition Guarantees

Records Management
Technical Support &Reporting
Travel Office

Central Recieving
- Mail Services
Computing and Communications (previously Computer Services)
- Academic Computing
- Administrative Computing
- Computer Center
- Network Services
- Technical Support Services
- Telecommunications
Facilities
- Building Services
- College Engineer Maintenance Program
- Environmental Health and Safety
- Grounds / Motor Pool (From Records Schedules in "Destroyed Files" Notebook)
- Information Services

Maintenance Services (Construction Services/ Shops) (USE STATE GENERAL SCHEDULES)
Management & Planning
- Key Control
- Scheduling/Space Allocation and Management
- Property Inventory (From Records Schedules in "Destroyed Files" Notebook)
Mechanical Services
Project Management
Support Services
Utilities Services

Human Resources (Personel)

Academic Vice President and Provost

Academic Accounts
Academic Deans
- Secretaries
- Faculty
  - Agenda Committee
- Graduate Support Services
  - MES
  - MIT
  - MPA
- Program Secretaries
Communications Building Administration
Evergreen Center for Educational Improvement
Learning Resource Center
- Quantitative and Symbolic Reasoning Center
- Writing Center
Library (From Records Schedules in "Destroyed Files" Notebook)
- Administration
- Cooperating Libraries in Olympia (CLIO)
- Media Services
  - Electronic Media
  - Instructional Photo Services
  - Media Loan (From Records Schedules in "Destroyed Files" Notebook)
  - Photography
  - Sound and Image Library
- Public Services
  - Archives, Records Management, and Special Collections
  - Circulation
  - Government Documents
  - Interlibrary Loan
  - Periodicals
  - Reference
- Technical Services
  - Acquisitions
  - Cataloging
  - Processing
Longhouse Center

V.P. for Student Affairs

Athletics and Recreation Center
Enrollment Services
- Admissions
- Financial Aid
- Registration and Records
- Student Employment Office
Student and Academic Support Services
- Academic Advising (Assumed Internships and Individual Contracts responsibilities from Cooperative Education)
- Access Services
- ADA Compliance Office
- Career Development Center
- Childrens Center (Child Care)
- Cooper Point Journal
- Counseling and Health Center
  - Counseling Center
  - Health Services
- First Peoples Advising
- GEAR UP
- Kaos Radio
- K.E.Y. Student Services
- Sexual Assault Prevention
- Student Activities Administration
- Upward Bound
Housing and Food Services
Police Services
- Business
- Emergency Communications Center
- Parking