Records Group Index

(Detailed records for the following are available only in the Archives)

Directions:

Use the "Key" below to locate materials according to the hierarchical structure of the College

(You may also use the search function on the Evergreen main page)

 

Definitions

Records Group - (1) The top hierarchical level from which records are generated. (2) Office or originator of records (may be regarded as a "Subgroup" when lower in the organizational hierarchy).

Accession - (1) The act and procedures involved in a transfer of legal title and the taking of records or papers into the physical custody of an archival agency, records center, or manuscript repository. (2). The materials involved in such a transfer of custody.

An Accession is generally a set of records transferred to the Archival repository at a single instance from a single entity within the organization's hierarchy

Key

Records Group # Provenance Description

0.0 Outside Organizations and Agencies

0.01         Washington State Legislature
0.01.1           Code Reviser's Office
0.02         Temporary Advisory Council on Public Higher Education (TACPHE)
0.02.1        Council on Postsecondary Education (CPSE) 
0.02.2         Higher Education Coordination Board (HECB)
0.03         Inter-Institutional Councils
0.03.1           Council of Presidents
0.03.2           Inter-Institutional Council of Financial Officers
0.03.3           Inter-Institutional Council of Chief Librarians
0.04         Multi-Jurisdictional Organizations
0.04.1          Western Interstate Commission forHigher Education
0.04.2          Council of Public Liberal Arts Colleges
0.05        EF School
0.06        AFSCE (Staff Union)
0.07        Faculty Union
0.08        Southwest Washington State College Committee
0.08.1         Board members


1.0 Board of Trustees

1.01        Individual Board Members
1.02        College Staff Representative


2.0 Office of the President

2.0.01                Administrative Assistant
2.0.01.1                   Administrative Secretary
2.0.02                Advisory Committees
2.0.02.1                   President's Council
2.0.02.2                   President's Forum
 2.0.02.3                  Environmental Advisory Committee
2.01               Executive Associate [formerly Special Assistant to the President]
2.02               Program Coordinator
2.03               Affirmative Action (now Office of Equal Opportunity)
2.04               Governmental Relations
2.05               College Relations (to College Advancement)
2.05.1                 Cooper Point Association
2.06               College Wide Governance
2.06.1                 Sounding Board
2.07                Internal Auditor
2.08                Sustainability Taskforce


3.0 College Advancement, V.P. (formerly V.P. for Development)

3.0.01               Administrative Secretary
3.0.02               Evergreen Foundation
3.0.02.01                 Evergreen College Community Organization (ECCO)
3.0.02.02                 Friends of the Evergreen Library (FOEL)
3.01              Advancement Services
3.02              Alumni Affairs
3.03a-b        (b) Marketing, Communications & College Relations (formerly (a)College Relations)
3.03.01a-b          (b) Information and Publications (formerly (a)Information Services and Publications)
3.03.01.1                 Graphics
3.03.01a.2               SuperSaturday Committee
3.03.02a-b           (b)Media and Community Relations (formerly (a)Community Relations)
3.03.03                 Web Office (Evergreen State College Web pages)
3.03a.04               Volunteer Coordinator
3.05              Development
3.06              Grants


4.0a-d (a) Executive V.P., (b) V.P. for Business, (c) Administrative V.P., (d) VP for Finance and Administration

4.0.01               Administrative Assistant
4.0.02               Special Assistant
4.0.03               Budget Office
4.0.04               Master Plan Team
4.01              Business Services (formerly Controller)
4.01.01               Auxiliary Enterprises
4.01.01.1                 Bookstore
4.01.01.2                 Conference Services
4.01.01.3                 Food Services
4.01.02               Cashier
4.01.03               Copy Center
4.01.04               General Accounting
4.01.04.1                 Accounts Payable
4.01.04.2                 Accounts Receivable
4.01.04.2.1                   Perkins Loans
4.01.05              Technical Services & Reporting
4.01.05.1                 Grants,Contracts and Investments
4.01.06               Payroll
4.01.07               Purchasing
4.01.08               Receiving
4.01.09               Travel Office
4.02              Computing and Communications, Director
4.02.01              Academic Computing
4.02.01.01              Computer Center
4.02.02              Administrative Computing
4.02.03              Faculty and Staff Computer Support
4.02.04              Network Services
4.02.05              Technical Support Services
4.02.06              Telecommunications
4.03               Facilities, Director
4.03.01              College Architect
4.03.02              Building Services
4.03.03              College Engineer
4.03.03.1                 Maintenance Program
4.03.04             Environmental Health and Safety (formerly in Human Resources)
4.03.05             Grounds/Motorpool
4.03.05.1               Refuse/Recycling
4.03.06             Information Services
4.03.07             Key Issues (Key Control)
4.03.08             Maintenance Services (Shops)
4.03.09             Mechanical Services
4.03.10             Project Services (Project Management)
4.03.11             Scheduling/Space Allocation and Management (Facilities Management and Planning)
                          Security (see Police Services under Student Affairs)
4.03.12             Support Services
4.03.13             Utility Services
4.03.14              Emergency Preparedness and Response
4.04            Human Resources (formerly "Personnel")
4.04.01             Equal Opportunity (formerly Affirmative Action (see also RG 2 President's Office))
4.05            Library Dean (After first year became part of Academic Affairs)


5.0 Academic Affairs, V.P. and Provost

5.0.1           Administrative Secretary
5.0.2           Administrative Assistant
5.01         Associate V.P. for Academic Budget & Financial Planning
5.02         Institutional Research
5.03         Academic Grants Program Manager (sa 3.5 Advancement & 4.1.04.1 Bus. Services)
5.04         Academic Deans
5.04.0.1              Academic Deans' and Support Staff
5.04.01          Cooperative Education
5.04.02          Building Administration
5.04.02.1            Communications Building, Performing & Media Arts Facility
5.04.02.2            Seminar II Building
5.04.03          Faculty
5.04.03.1           Agenda Committee
5.04.03.1.1               Specialty Areas
5.04.03.1.2               Planning Units
5.04.03.2           Academic Programs
5.04.03.3           Academic Contracts
5.04.1            Curriculum Dean
5.04.2            Evening and Weekend Studies Dean
5.04.3            Extended Education & Special Projects Dean
5.04.4            Faculty Hiring and Development Dean
5.04.5            First Year Programs Dean
5.04.6            Summer School/Budget/Faculty Offices Dean
5.04.6.01             Arts and Sciences Operations
5.04.6.01.1                 Lab Sciences
5.04.6.01.2                 Evergreen Galleries
5.04.6.01.3                 Organic Farm
5.04.6.01.4                  Recreational Arts Center
5.05                Public Service Centers and Programs
5.05.01                 The Evergreen Center for Educational Improvement
5.05.02                  Labor Education & Research Center
5.05.03                  Longhouse Education & Cultural Center
5.05.04                  NW Indian Applied Research Institute
5.05.05                  Washington Center for Improving the Quality of Undergraduate Education
5.05.07                  Exhibit Touring Services
5.05.08                  Center for Community Based Learning
5.05.09                  Washington State Institute for Public Policy
5.06               Learning Resource Center
5.06.01                  Quantitative and Symbolic Reasoning Center
5.06.02                  Writing Center
5.07                Library - Dean of Library Services
5.07.01                  Administration
5.07.01.1                     Assistant to Dean
5.07.01.2                     Fiscal Specialist
5.07.01.3                     Cooperating Libraries in Olympia (CLIO)
5.07.01.4                     Friends of the Evergreen State College Library (FOEL — see also 3.0.02.02)
5.07.02                  Public Services
5.07.02.1                     Archives/Records Management and Special Collections
5.07.02.2                     Circulation
5.07.02.3                     Government Documents/Maps
5.07.02.4                      Inter-Library Loan
5.07.02.5                      Periodicals
5.07.02.6                      Reference
5.07.02.6.1                      Convener/Head of Reference
5.07.02.6.2                      Faculty Librarians
5.07.03                  Media Services Coordinator
5.07.03.1                      Electronic Media
5.07.03.2                      Master Control
5.07.03.3                      Media Loan
5.07.03.3                      Media Production
5.07.03.4                      Photography (Photoland)
5.07.03.4.1                         Instructional Photo Services
5.07.03.5                      Sound and Image Library
5.07.04                  Technical Services
5.07.04.1                       Acquisitions
5.07.04.2                       Cataloging
5.07.04.3                       Processing
5.08                Graduate Support Services
5.08.1                  Master of Public Administration Program
5.08.2                  Master of Environmental Studies Program
5.08.3                  Master in Teaching Program
5.08.4                  Master of Education (2008)
5.09                Branch Campuses
5.09.01                Grays Harbor
5.09.02                Port Angeles
5.09.03                Reservation Based
5.09.04                Tacoma
5.09.05                Vancouver
5.10               Academic Priorities Group


6.0 Student Affairs, V.P.

6.0.1              Administrative Secretary
6.0.2              Administrative Assistant for Budget
6.0.3              Executive Associate
6.0.4              Conflict Assistance, Resources and Empowerment Network (CARE)
6.01            Athletics and Recreation Center
6.02            Dean of Enrollment Services
6.02.0.1              Program Coordinator
6.02.0.2              Special Assistant for Research
6.02.0.3              Assistant Dean
6.02.01          Admissions
6.02.01.1                Administrative Staff
6.02.01.2                Admissions Counselors
6.02.02            Financial Aid Office
6.02.03            Registration and Records
6.02.04            Student Employment Office
6.02.05            Veterans Affairs
6.03             Food Services (sa 4.1.01.3 Business Services, Auxiliary Services)
6.04             Housing, Director
6.04.0.1            Office Assistant
6.04.01             Administrative Services
6.04.02             Facilities
6.04.03             Residential Life
6.05              Police Services, Chief (formerly Campus Security under Finance and Administration)
6.05.01              Emergency Communications Center
6.05.02              Parking
6.06              Student and Academic Support Services, Dean
6.06.01               Academic Advising
6.06.01.1                 Academic Planning and Experiential Learning
6.06.02               Access Services
6.06.03               ADA Compliance Office
6.06.04               Career Development Center
6.06.05               Children's Center
6.06.06               Counseling and Health Center
6.06.06.1                 Counseling Center
6.06.06.2                 Health Center
6.06.07               First Peoples Advising
6.06.08               Gaining Early awareness & Readiness for Undergraduate Programs (GEAR UP)
6.06.09               Grievance Officer
6.06.10               K.E.Y. Student Services
6.06.11               Sexual Assault Prevention
6.06.12               Student Activities
6.06.12.1                 Student Activities Administration
6.06.12.1.01                  CAB building
6.06.12.1.02                  S&A Board
6.06.12.1.02.1                  S&A Productions
6.06.12.2                   Student Organizations
6.06.12.2.01                     Appearing Task Force (ATF)
6.06.12.2.02                     Asian & Pacific Isle Coalition (APIC)
6.06.12.2.03                     Carnival
6.06.12.2.04                     CD Project
6.06.12.2.05                     Chemistry Club
6.06.12.2.06                     Coalition Against Sexual Violence (CASV)
6.06.12.2.07                     Common Bread
6.06.12.2.08                     Community Gardens
6.06.12.2.09                     Development of Ecological Projects (DEAP)
6.06.12.2.10                     Environmental Resource Center (ERC)
6.06.12.2.11                     The Evergleaners
6.06.12.2.12                     Evergreen Animal Rights Network (EARN)
6.06.12.2.13                     Evergreen Political Information Center (EPIC)
6.06.12.2.14                     Evergreen Queer Alliance (EQA)
6.06.12.2.15                     Evergreen Review
6.06.12.2.16                     Evergreen Students for Christ
6.06.12.2.17                     FACE Productions
6.06.12.2.18                     Flaming Eggplant
6.06.12.2.19                    Gaming Guild
6.06.12.2.20                    Geoduc Union (2006- )
6.06.12.2.21                    Giant Robot Appreciation Society (GRAS)
6.06.12.2.22                    Healing Arts Collective
6.06.12.2.23                    HILLEL
6.06.12.2.24                    Independent Media Group (IMG)
6.06.12.2.25                    Infoshoppe
6.06.12.2.26                    Innerplace (Faith Center)
6.06.12.2.27                   Jewish Cultural Center (JCC)
6.06.12.2.28                    Lesbian/Gay Resource Center
6.06.12.2.29                    MAARAVA
                                               Slightly West Literary Magazine
6.06.12.2.30                   MECHA
6.06.12.2.31                   Media Influenced Entertainment (MIE)
6.06.12.2.32                   Men's Center
6.06.12.2.33                   Mindscreen Film Group
6.06.12.2.34                   Musicians' Club
6.06.12.2.35                   Organizing Workers and Labor (OWL)
6.06.12.2.36                   Parents Resource Center
6.06.12.2.37                   Peace and Conflict Resolution Center
6.06.12.2.38                    Percussion Vibes
6.06.12.2.39                   Phrontisterion
6.06.12.2.40                   Pro Tools Network
6.06.12.2.41                   Queer People of Color (QPOC)
6.06.12.2.42                   Shaolin Temple Cultural Arts Club
6.06.12.2.43                   Society for Trans Action and Resources (STAR)
6.06.12.2.44                   Spontaneity Club
6.06.12.2.45                   Storytellers
6.06.12.2.46                   Student Video Gamers Alliance (SVGA)
6.06.12.2.47                   Students at Evergreen for Ecological Design (SEED)
6.06.12.2.48                   Students Educating Students About the Middle East (SESAME)
6.06.12.2.49                   Students for a Democratic Society (SDS)
6.06.12.2.50                   Synergy Conference
6.06.12.2.51                   Third World Coalition (now First Peoples)
6.06.12.2.52                   UMOJA
6.06.12.2.53                   Unified Graduate Student Association (UGSA)
6.06.12.2.54                   VOX
6.06.12.2.55                   WashPirgTESC
6.06.12.2.56                   Wilderness Center
6.06.12.2.57                   Women of Color Coalition (WOCC)
6.06.12.2.58                   Women's Resource Center (WRC)
6.06.12.2.59                   Writer's Guild
6.06.13               Outreach Coordinator
6.06.14               Bike Shop
6.06.15               Cooper Point Journal and Alternative Newspapers
6.06.15.01             The Cooper Point Journal (Previously The Weakly Drag and The Paper) (1972- )
6.06.15.02             The Evergreen Free Press (1988-1994)
6.06.15.03             The Evergreener (1994)
6.06.15.04             The Paper (1994-1995)  
6.06.16               KAOS
6.06.17               Upward Bound/Outward Bound
6.06.18               Student Transportation Coordinator
6.06.19                Student Information Office


7.0 Special Collections

7.01             Chicano Archives
7.02             Nisqually Delta Association Archives
7.03             Representative Jolene Unsoeld's Legislative & Congressional Papers*
7.04             Washington State Folklife Council Project Archive
7.05             Washington Wormgrowers Association Archives
7.06             Ladyfest 2000
7.07             External Research on TESC
7.08        Wight Gallery: Self Help Graphics
7.09        Socialist Literature
7.10        National Stream Improvement Council
7.11        The Co-Respondents (Women's History Theatrical Troup (Patricia Larson and Sandra Nisbet))

*incomplete

 

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Updated 01/26/2006