Individual Study

Frequently Asked Questions from Organizations

How does my organization find an Intern?

We maintain an internship database that students can search. We also host an Internship Fair annually. This event is scheduled for mid-winter quarter (early February), so as to serve students seeking Spring internships. All organizations with active internships in the database receive an invitation to the Fair. You may also send fliers and promotional material to Academic Advising.

How do I select an intern?

As an organization sponsoring student interns, you may establish your own criteria for selection of interns. Some organizations have a very formal application process; others select interns after a simple, informal conversation. We urge you to establish a process that will work for the kind of internship you offer.

What are my responsibilites as a supervisor of an Evergreen Intern?

Once you have selected an intern (or interns), the student(s) will bring to you a draft of an Internship Learning Contract (INT) to document their learning and clarify expectations. This is the time and place to specify the details of your expectations and to outline the nature of the supervision and training you will provide the intern. The INT form also contains a disclaimer that serves as our inter-agency agreement and contains the legal language required for educational experiences outside of the classroom. The disclaimer is located within the INT form and must be signed by both the field supervisor and student.

After the student has drafted this INT form and reviewed it with you, his/her faculty sponsor and an academic advisor, the student will submit the final version of the contract and bring it to you for your signature.

During the initial planning stages you should review Evergreen's conflict of interest policy to avoid any future problems.

Payment

Most internships are unpaid. Students are generally interested first and foremost in obtaining good experience in their field of interest. Receiving academic credit is another primary goal for doing an internship. This is not to say that you should not offer to pay an intern. If your organization has the resources, then by all means do so; it can be a real plus in attracting student applicants. Sometimes, organizations offer forms of compensation outside a typical hourly wage. These include stipends, room and board for more remote internships, or other exchanges. It is also possible to be listed as a state work-study eligible site, which can provide wage-reimbursement of 65% or more to approved organizations. Read more about work-study.

Working hours

As few as five hours a week, and as many as forty. This is one of the aspects of the internship that you will negotiate with a student applicant before the internship begins.

Internships span one academic quarter. The internship may be renewable but this is contingent upon approval by the Academic Advising office and the faculty sponsor. Any student continuing an internship for more than one quarter must write a new Internship Learning Contract, and demonstrate learning progression in his/her internship activities and goals.

How do I evaluate interns?

When you agree to supervise an intern, you also agree to provide a written evaluation of the intern's learning and performance at the end of the quarter. For more information on the evaluation process, see the Evaluation Guidelines for Internship Supervisors and Organizations.

If we are listed in Evergreen's Internship Database, can anyone access this information, even non-students?

No, the only way to access and search the database is to be an active Evergreen student.

How can I review and/or edit the internship position information that we have submitted to the database in the past?

Login to the CODa database and look up your listing. You can add, edit, or delete your listings yourself. A database manager will review the new listing and activate the edits or additions.

How do students search the Internship Database?

Students are free to navigate CODa while searching for an internship. CODa provides options such as filtering by discipline area and/or region and/or keyword, etc. They will see results that describe the position just as you submitted it, with the contact information that you provided for that position. They will not see your organization's overall contact info, just what you provided with the specific position that resulted from the search.

Does an internship position stay in the database forever?

No, after one year the position is flagged for renewal and you will be notified when a position is about to be removed. You can also set an expiration date for your position and you will be notified when a position has expired.

How do students earn credit for internships?

The formula is 2.5 hours of work per week over 10 weeks equals 1 credit. This works out to mean:
10 hours of work/week = 4 credits
20 hours/week = 8 credits
40 hours/week = 16 credits
It is the faculty sponsor of the internship who awards the credit, and it is the student's responsibility to obtain a faculty sponsor and to clarify their credit goals.

More information: Contact Academic Advising (360) 867-6312