Leave and Holidays

Eligible staff get paid and unpaid leave to balance personal time and medical issues.

Leave is requested and approved through my.evergreen.edu. Commonly used types of leave are highlighted below and miscellaneous leave such as military leave and jury duty may be available to you. If you have questions about leave, accrual, and usage, see your Collective Bargaining Agreement, the leave procedures (PDF) or contact us.

Vacation Leave

Vacation Leave Maximum

A maximum of 30 working days (240 hours) of vacation may be accumulated. If not used, hours over 240 are lost on the anniversary date.

Procedure for deducting or extending leave in excess of 240 hours of vacation leave.

Classified employees earn vacation time as described in the Article 11 of the classified staff Collective Bargaining Agreement. New employees are eligible to take accrued vacation leave with pay after six months of continuous state employment. If you have prior Washington state agency or public higher education service, please contact us for details on how this will add to your vacation leave benefit.

Exempt employees earn vacation leave per eligible
month, from the first month of employment.

Accrual rates

Exempt employees earn 16 hours of vacation leave per month (prorated for part-time employees).

Classified employees earn vacation time as described in the table below. If you are classified, you may not take paid vacation during your first six months of continuous state employment.

Years of employment may include time when you have been employed at other Washington state agencies.

  • Years one - four: must be continuously employed by the state of Washington.
  • Years five and after: total state employment, not necessarily continuous.
Year of Employment Monthly Accrual Total Hours Per Year
1st year 8 hours 96 hours
2nd year 8 hours 40 minutes (8.67) 104 hours
3rd and 4th years 9 hours 20 minutes (9.33) 112 hours
5th - 7th years 10 hours 120 hours
8th - 10th years 10 hours 40 minutes (10.67) 128 hours
11th year 11 hours 20 minutes (11.33) 136 hours
12th year 12 hours 144 hours
13th year 12 hours 40 minutes (12.67) 152 hours
14th year 13 hours 20 minutes (13.33) 160 hours
15th year 14 hours 168 hours
16th - 19th years 14 hours 40 minutes (14.67) 176 hours
20th - 24th years 15 hours 180 hours
25th and after 15 hours 20 minutes (15.33) 183 hours

Sick Time

Full-time classified and exempt staff earn eight hours of sick leave each eligible month (prorated for part-time).

Sick leave may be used for:

  • Illness, injury, or preventive health care
  • Exposure to a contagious disease that might endanger others
  • Disability due to pregnancy or childbirth
  • Illness, injury, or death of relatives

Shared Leave

A person may request shared leave for medical reasons that are extraordinary or severe in nature (confirmed by a medical provider), or if the employee has been called for military service (usually active duty) or if the person is a victim of domestic violence, sexual assault, or stalking. Contact us to find out if your situation is eligible.

Family Medical Leave

The FMLA entitles eligible employees to take protected leave for up to 12 workweeks in a 12-month period for specified family and medical reasons (examples may include adoption or foster care placement, maternity or paternity, serious health condition, military exigency or deployment).  FMLA also provides 26 workweeks of protected leave during a single 12-month period to care for a covered service member with a serious injury or illness if the eligible employee is the service member’s spouse, child, parent, or next of kin.  In either case, the eligible employee continues to be covered by their Evergreen-sponsored health insurance coverage under the same terms and conditions as if the employee had not taken leave.

FMLA Policy

FMLA Presentation (Powerpoint)

Personal Holiday & Personal Leave Day

Classified and Exempt employees receive one Personal Holiday each calendar year which may be used after four months of continuous state employment. The Personal Holiday is to be used on or before December 31 of each calendar year.

Classified and Exempt employees receive one Personal Leave Day each fiscal year which may be used after four months of continuous employment with the college. The Personal Leave Day is to be used on or before June 30 of each year.