Checking out of Housing

As the end of the year approaches and you prepare for summer, we want you to know what to expect at check out. Every year some residents incur unnecessary charges for cleaning, keys, or not checking out properly. We want to make the check out process smooth for you. Please review the information below. 

What to do before check out

  • Meet with your RA and your room/suite/apartment mates about cleaning standards and how to properly donate any unwanted items.
  • Talk with roommates about damages to shared spaces. Make a cleaning plan for these spaces.
  • Exchange summer contact information with your roommates and make a plan for communicating if you receive charges for shared space.
  • Return furniture to original arrangement.
  • Disconnect or transfer landline telephone, cable or internet service not provided by housing returning modem box to appropriate vendor.
  • Update your mail forwarding address here.
  • Fill out our quick three question exit survey.

Clean your space using the following checklist

  • Remove all trash and recycling, scrub trash and recycling bins inside and out.
  • Clean all tile/vinyl/laminate floors. Remove any stains on carpets.
  • Mirrors, windows, & sills: Remove gum, stickers, food, paint, or anything else and wipe down.
  • Ceiling, walls & doors: Remove posters, stickers, tacks, tape, nails, etc.
  • Desks, bookshelves, dressers, cabinets & furniture: Empty and clean.
  • Mattress: Shake off any debris, and wipe down.
  • Extra Furnishings: Remove all household furnishings that you brought.
  • Take your usable items (your extra food, clothes, household, and cleaning items) to the ARC for redistribution to people in need. The following is a schedule for donation drop-offs:




    Wednesday, June 11th

    3-6 pm

    ABCD Courtyard

    Thursday, June 12th

    3-6 pm

    Soup Loup

    Friday, June 13th

    3-5 pm

    HCC (Housing Community CenteR)
  • Grounds: Pick up & remove trash from around your unit.
  • Toilet & Sink: Clean, wipe all counters and surfaces of cabinets.
  • Shower & Tub Room: Remove all soap scum, dirt and mold from shower/tub. Take shower curtain down, using a mild soap and sponge wash off any soap scum or mold, rinse and re-hang.
  • Lounges and recycling, composting and trash collection areas inside of A, B, C and D will be closed on June 3rd. All recycling, composting and trash should be taken to the main collection areas in the courtyard.

How to check out

  • Check out by 5:00 pm on Friday, June 13, 2014.
  • You must check out at the RAD Office (see hours below).
  • Remove all your belongings from your room. Check your mailbox for the last time.
  • Clean your room.
  • Lock your door(s) & window(s), and proceed with all of your keys to the office.
            • Date



              Through Tuesday, June 10 8 am - 7 pm 3rd floor of A building
              Wednesday, June 11 8 am - 10 pm 2nd floor of A building
              Thursday, June 12 8 am - 10 pm 2nd floor of A building
              Friday, June 13 8 am - 5 pm 2nd floor of A building

  • Keys must be returned to Residential and Dining Services at the time of your check out. You must still check out even if you have lost your keys.
  • Because we provide housing over the summer to students and conferences, we cannot allow keys to be mailed or brought back later.

What happens after check out

  • A room assessment will be conducted after you check out and any cleaning/damage charges will be posted on your student account.
  • Around June 25, you will be notified by email to your Evergreen email address of any damage or cleaning charges that will be billed to your student account.
  • All residents of the apartment/unit will be billed equally for cleaning/damage costs to the common areas unless one person responds using their Evergreen email taking full responsibility for the damage by Thursday, July 3, 2014.
  • If you are concerned about someone you live with not taking responsibility for charges after the school year ends, you should talk with your Resident Director as soon as possible before June 13.

Other Information

  • Residential and Dining Services provides loaner vacuums.
  • As the end of eval week approaches, vacuums are in greater demand, please plan accordingly.
  • We do not provide cleaning supplies.
  • All bikes will be removed from bike racks and impounded after 2 pm on June 14.
  • IT Bus Service will be suspended to the A-Building loop from Wednesday through Saturday of spring eval/June checkout week. The nearest stop is the Library Loop.
  • Parking will not be allowed in any fire lanes and will be strictly enforced.
  • Summer resident room transfers will be coordinated through the Residential and Dining Services Office prior to check out.

Be Sustainable

  • Donate any usable items to be redistributed to those in need.
  • Start early, plan ahead to reduce waste.
  • Recycle all items early. The bins located throughout Residential and Dining Services fill quickly.

Your Residential and Dining Services contract ends at 5:00 pm on Friday June 13, 2014.

  • Anyone who does not check out by 5:00 pm on June 13, 2014 will be evicted, billed $60 for improper check out, billed a $300 late check out fee, charged for lock change(s), and charged an impound cost for storage and handling of items in room.
  • If you have any questions, speak with your RA or stop by the RAD Services office on the 3rd floor of A-Building between 9 am and 7 pm or call (360) 867-6132.