Program Specialist 2 (Alumni Programs Officer)

Bulletin number: 2014-008SM

Opens: 04/08/2014

Closing date: 04/28/2014 at 5:00 p.m. PST

The Evergreen State College is committed to prohibiting discrimination and to building a diverse faculty and staff. We strongly encourage qualified persons of all races, ethnicities, and sexual orientations, people with disabilities, persons over forty, women, Vietnam Era and disabled veterans to apply.


There is currently one full-time, overtime-eligible Program Specialist 2 available on the Olympia Campus of The Evergreen State College.  The candidate pool established from this announcement may be used to fill comparable permanent, full-time, part-time, and temporary vacancies in the future.


The Evergreen State College is a progressive, public liberal arts and sciences college located in Olympia, Washington, in the beautiful Pacific Northwest. Since opening its doors in 1971, Evergreen has established a national reputation for leadership in developing innovative interdisciplinary, collaborative and team-taught academic programs. The college has a vibrant undergraduate program, graduate programs, and public service centers that constitute a unique academic setting. The college values a student-centered learning environment, a link between theory and practice, and a multicultural community of diverse faculty, students and staff working together. For more information about Evergreen, please visit our college catalog or our website: http://www.evergreen.edu


  • Salary is $2,724 - $3,631 per month of full time work.
  • Experience and training may be considered in salary placement.
  • A full state benefits package which includes: paid sick and vacation leave; paid campus holidays; a generous medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For more information about Evergreen's excellent employee benefits, please view http://www.evergreen.edu/payroll/benefits.htm
  • Staff are eligible for a free local bus/transit pass.
  • Permanent status employees that work 0.5 FTE or more are eligible for the tuition waiver program.


The Alumni Programs Officer helps develop and implement Alumni programs, services and outreach that align with the goals and initiatives of the college and Advancement division.  The position is responsible for engaging a global network of alumni, family and friends to support and promote The Evergreen State College by delivering alumni programs and working in collaboration with partners on campus.

The position promotes alumni engagement with the college -- its faculty and students, its mission and goals -- by helping alumni form meaningful relationships with the College and each other through a series of alumni programs.


This position reports to the Assistant Director for Annual Giving and Alumni Programs and works under general supervision to assists in coordinating operations for Alumni Programs.  The Alumni Programs Officer functions as the program representative and has the responsibility for developing relationships with and supporting a diverse college-affiliated community comprised of former students and graduates as well as parents, friends and community partners.

The Alumni Programs Officer is a core connector for the college, reaching out to alumni who are 1) most likely to engage, 2) are already engaged, and/or 3) are deemed likely to support the institution in strategic ways. Thus, this position plays an explicit role in the Development functions of the Office of Advancement.

The Officer functions as an essential campus-wide partner to other programs and offices in three specific ways: 1) partnering with faculty, 2) partnering with Admissions, and 3) outreach to students.


  • Bachelor’s degree.
  • Three years of experience in one or more of the following fields: alumni or student programs, fundraising, events and/or project management, public relations or communications.


  • Implement and enhance monthly alumni programs, services and events including planning, promoting and assessing those programs, services and events.
  • Use a variety of communication methods (emails, web, social media, letters, etc.) to disseminate information prior to and following programs / events; evaluate success of communications and adjust outreach strategies accordingly.
  • Prepare presentations and represent Alumni Programs and the Advancement division in numerous settings.
  • Independently maintain the alumni web presence as a dynamic, engaging and valuable tool for engaging alumni with the college and with each other.
  • Track alumni information in a relational database including inputting, updating and extracting data on a regular and ongoing basis.
  • Respond to alumni inquiries and requests via telephone, email, and other means
  • Integrate alumni programs and activities into the life of the college; act as liaison between alumni and the college, including arranging meetings between faculty and alumni that had studied with them, asking faculty to write letters to alumni, bringing faculty and alumni together to co-lead seminars, etc.
  • Assist alumni in accessing college services including registration and records, the library, the College Recreation Center, etc. 
  • Provide for and promote opportunities for alumni to volunteer in college activities such as board memberships, event hosting, supporting events on campus, etc.
  • Support alumni locally and nationally to connect with one another and/or with the Alumni office to build and maintain relationships.
  • Support the Annual Giving and Alumni Programs in organizing and managing meetings, purchasing materials as needed, making arrangements for events, etc.
  • Adhere to policies, procedures and methods of operation.
  • Lead student, temporary, and/or volunteer workers as needed.
  • Perform other duties as assigned.


  • Ability to independently and collaboratively manage projects related to alumni programs and services.
  • Ability to design, implement, and assess programs and events, and manage complex projects.
  • Skilled at organization and multi-tasking within a fast-paced environment.  Ability to present engagingly and persuasively in public settings, specifically to represent the college advancement goals well to the public.
  • Ability to create clear operational plans, implement those plans and make adjustments as needed.
  • Skill and ability to plan and implement regular, timely and effective communications across all media, such as emails, web, social media, letters, etc.
  • Technological skill and ability to work with standard office equipment and computer programs and tools such as Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.), relational databases, and web publishing software.
  • Ability to plan creatively, strategically and collaboratively and apply strategic objectives to projects and daily activities.
  • Ability to engage, interact with, influence and communicate effectively and collaboratively with a wide variety of constituencies.
  • Ability to lead the work of others including providing training and motivation.
  • Skill and ability to handle administrative tasks, maintain and establish and timelines, and meet scheduled and unanticipated deadlines.
  • Ability to assess programmatic outcomes and make adjustments as needed.
  • Knowledge and understanding of multiculturalism and demonstrated ability to work effectively with people of diverse backgrounds.
  • Ability to maintain confidentiality.
  • Ability to travel some of the time.


  • This position is assigned to part of the college that is covered by a union shop provision and a collective bargaining agreement. Employees are required to pay an amount equal to the fees or dues required to be a member of the union to the Washington Federation of State Employees within thirty days of their date of hire.
  • Must provide proof of identity and employment eligibility within three days of beginning work..
  • Must pass a pre-employment background check.


1.    Possess the skills and abilities required to perform the position;
2.    Complete the General Application form (Word | PDF); and
3.    Complete a Key Skills and Abilities Inventory form (Word | PDF) to indicate your ability to perform the essential functions of the position.
4.    An Affirmative Action Data Sheet (Word | PDF). Note: Submission of this statistical information is voluntary.

Please carefully read the job bulletin and submit all requested items by the closing date listed above. The committee in its screening of applicants will assume your abilities and experience include only those elements specifically documented within your application materials. By submitting a completed application for this position you are acknowledging that all of the information that you have submitted to apply for this job is true and complete to the best of your knowledge. You understand that The Evergreen State College may verify this information and that untruthful or misleading answers are cause for rejection of your application or dismissal if you are hired. If invited for an on-campus interview, you may be required to pay your own travel expenses

Materials may be submitted using any one of the following options:
Email: jobline@evergreen.edu
Mail: The Evergreen State College
Human Resource Services, Library Bldg Room 3102
2700 Evergreen Parkway NW
Olympia, WA  98505
Fax: (360) 867-6823
Or in person to the Human Resource Services office, Library Building room 3102.

Application materials submitted to the College become property of the College and will not be returned.

To request disability accommodation in the application process, call the Human Resource Services Office at (360) 867-5361 (voice), or (360) 867-6834 (TTY) or email your request to jobline@evergreen.edu.