Employment

Director of Admissions

Bulletin number: 2014-007SM

Opened:  03/07/2014

Closes:  04/28/2014 at 5:00 p.m. PST
Note: This bulletin was revised on 3/19/2014 to reflect an extension of the closing date.

The Evergreen State College is committed to prohibiting discrimination and to building a diverse faculty and staff. We strongly encourage qualified persons of all races, ethnicities, and sexual orientations, people with disabilities, persons over forty, women, Vietnam Era and disabled veterans to apply.

SPECIAL NOTE
There is currently one full-time overtime-exempt Director of Admissions position available on the Olympia Campus of The Evergreen State College. This position is an “at-will” appointment, exempt from Washington State Civil Service rules and the Fair Labor Standards Act overtime requirements.

COLLEGE PROFILE
The Evergreen State College is a progressive, public liberal arts and sciences college located in Olympia, Washington, in the beautiful Pacific Northwest. Since opening its doors in 1971, Evergreen has established a national reputation for leadership in developing innovative interdisciplinary, collaborative and team-taught academic programs. The college has a vibrant undergraduate program, graduate programs, and public service centers that constitute a unique academic setting. The college values a student-centered learning environment, a link between theory and practice, and a multicultural community of diverse faculty, students and staff working together. Current enrollment is approximately 4,500. For more information about Evergreen, please visit our college catalog or our website: http://www.evergreen.edu

COMPENSATION

  • Salary is $5,334 to $6,401 per month of full time work.
  • Experience and training may be considered in salary placement.
  • A full state benefits package which includes: paid sick and vacation leave; paid campus holidays; a generous medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For more information about Evergreen's excellent employee benefits, please view http://www.evergreen.edu/payroll/benefits.htm.
  • Permanent status employees that work 0.5 FTE or more are eligible for the tuition waiver program.

POSITION PURPOSE
To provide leadership for the College’s Office of Admissions in the design and implementation of a strategic recruitment and admission plan for the College.

NATURE AND SCOPE
With direction from the Associate Vice President for Enrollment Management, the Director is responsible for the undergraduate recruitment and admissions program. Responsibilities include: the design and implementation of a strategic undergraduate recruitment and admissions plan for the College to meet enrollment goals each year; overseeing the daily operations of the Office of Admissions, including recruitment planning and activities, training and supervision of staff, processing and evaluation of undergraduate applications, and utilizing enhanced technology systems to better achieve the area’s goals; working collaboratively with other offices to ensure coordination of recruitment and admissions processing, including other Enrollment Services and Student Affairs offices, Graduate Programs, College Relations, and Academic Affairs; and maintaining accurate and thorough reports and managing the Admissions budgets.

MINIMUM QUALIFICATIONS

  • Bachelor’s degree.
  • Five years of demonstrated progressively responsible leadership including some supervisory experience of admissions professional staff.


DESIRED QUALIFICATIONS

  • Master’s degree.
  • Experience with financial aid modeling and leveraging.
  • Experience with Banner recruitment and admission module.


ESSENTIAL FUNCTIONS

  • Oversee the development and successful implementation of a comprehensive undergraduate recruitment plan.
  • Develop and implement policies and procedures to admit undergraduate students including international students; insure communications with applicants are timely and accurate.
  • Provide leadership in the recruitment of students of color and adult part-time students.
  • Provide effective management of the Office of Admissions including planning, supervising, budgeting, and delivery of customer service.
  • Provide supervisory oversight for the Admissions staff including hiring and training staff, identifying priorities, evaluating performance, and addressing performance issues as needed.
  • Work closely with other student service offices to set priorities and coordinate recruitment activities.
  • Oversee the recruitment and admission module of the Banner integrated student database.
  • Responsible for monitoring and maintain the student recruitment budgets.
  • Along with the Office Support Supervisor 2 position, guide implementation, maintenance, and upgrading of the recruitment and admission Banner modules to enhance customer service, record keeping, resource efficiency, and the distribution of reports and other data.
  • Work closely with the office of College Relations and the Associate Vice President for Enrollment Management to develop publications and web-based materials about the College.
  • Assist faculty with efforts to meet and recruit students.
  • Oversee a comprehensive plan for timely processing operations and work activities to support student recruitment and yield initiatives.
  • Serve as a member of the leadership team for the Associate Vice President of Enrollment Management.
  • Review and make decisions on undergraduate admissions applications.
  • Supervise and coordinate all schedules for recruitment activities.
  • Remain current on developments in external policies, rules, and regulations that impact Admissions at the college; disseminate information as needed.
  • Interpret technical procedures and policies for internal and external audiences.
  • Coordinate research analysis and decisions regarding recruitment activities.
  • Serve as a member of the College’s Enrollment Coordinating Committee and Communications and Marketing Group.
  • Attend intercollegiate meetings at the national and state level for high school, 2-year, and 4-year college relations.
  • Serve as one of the College’s international student admissions contacts and perform the duties of a Designated School Official for the Immigration and Naturalization Service.
  • Act in the role of an admissions counselor during peak recruitment times. During these times, the core admissions responsibilities will include:
    • Provide admissions counseling information about the College (which may include, but is not limited to financial aid, scholarships, campus housing, and student life) to prospective students during on-site visits and in the office via written correspondence, in-person, by telephone, and/or electronic communication.
    • Represent the College by conducting public presentations to small, medium, and large groups (from 2 to 600+) during information sessions, campus tours, national college fairs, high school and community college visits, inter-institutional meetings, and other activities as required.
    • Travel to high schools, community colleges, ethnic community agencies and organizations, Native American Indian reservations, etc. on day and extended recruitment trips.
    • Interpret complex and detailed educational documents for transcript evaluation, application file review and admission decisions.
    • Assist in developing and articulating complex policies and procedures.
    • Assist in the planning and implementation of Admissions Office events that may be accomplished in the evenings and weekends (e.g., information nights, college fairs, Preview Day, etc.).
    • Create and maintain activity reports of off-campus visits and interactions with applicants and other constituents.
    • Prioritize and perform a variety of projects and assignments simultaneously and in a timely manner.
  • Perform other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

  • Experience and skill in new student market development and targeted student marketing strategies.
  • Knowledge of current best practices in student recruitment.
  • Excellent supervisory skills and abilities including the ability to supervise and coach a diverse staff, successfully train and direct the work of others, evaluate performance, and address job performance issues.
  • Experience in budget planning and monitoring.
  • Ability to establish and maintain positive working relationships in a collaborative, culturally diverse work environment including faculty, staff, students, other campus units, external constituents, etc.
  • Experience that reflects a strong commitment to customer service; ability to maintain commitment to excellent student-centered service.
  • Ability to produce, assess, and modify short- and long-range student recruitment plans.
  • Ability to organize data and produce reports, policies and procedures.
  • Experience setting and meeting student recruitment goals
  • Strong skill in and ability to connect with and recruit students including communicate with their families, counselors, and other influencers in the college choice decision.
  • Skill in and ability to evaluate and improve recruitment strategies.
  • Excellent organizational skills including the ability to prioritize and perform a variety of projects and assignments simultaneously and in a timely manner.
  • Ability to work as a member of a team in a collaborative decision making environment.
  • Ability to translate technical and/or cumbersome policies to external audiences.
  • Excellent written, interpersonal, and presentation skills.
  • Ability to utilize appropriate software including Microsoft Office applications, Banner, etc.
  • Ability and willingness to travel locally, regionally, and nationally.

CONDITIONS OF EMPLOYMENT

  • Must provide proof of identity and employment eligibility within three days of beginning work.
  • Must pass a pre-employment background check.

APPLICATION PROCESS

TO SUCCESSFULLY APPLY AND BE CONSIDERED FOR THIS POSITION YOU MUST COMPLETE AND SUBMIT ALL THE FOLLOWING REQUIRED APPLICATION MATERIALS:

1.    A letter of application that addresses the extent to which you meet the Minimum Qualifications and the Desired Qualifications, and that thoroughly describes how your qualifications, education, training and work experience has prepared you to demonstrate the first 4 Knowledge, Skills, and Abilities statements listed above.
2.    A resume that includes a chronological work history that details your education, training and professional experience, including months and years in each position.
3.    At least three work-related references including name, address, and telephone number. Note: By providing this information you are authorizing the college to contact your references.
4.    An Affirmative Action Data Sheet (Word | PDF) Note: Submission of this statistical information is voluntary.

Please carefully read the job bulletin and submit all requested items by the closing date listed above. The committee in its screening of applicants will assume your abilities and experience include only those elements specifically documented within your application materials. By submitting a completed application for this position you are acknowledging that all of the information that you have submitted to apply for this job is true and complete to the best of your knowledge. You understand that The Evergreen State College may verify this information and that untruthful or misleading answers are cause for rejection of your application or dismissal if you are hired. If invited for an on-campus interview, you may be required to pay your own travel expenses.

Materials may be submitted using any one of the following options:
 
Email: jobline@evergreen.edu
Mail: The Evergreen State College
Human Resource Services, Library Bldg Room 3102
2700 Evergreen Parkway NW
Olympia, WA  98505
Fax: (360) 867-6823
Or in person to the Human Resource Services office, Library Building room 3102.

Application materials submitted to the College become property of the College and will not be returned.

To request disability accommodation in the application process, call the Human Resource Services Office at (360) 867-5361 (voice), or (360) 867-6834 (TTY) or email your request to jobline@evergreen.edu.