Employment

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Manager of Space Management Services (Internal Only)

Internal only recruitment: Open to permanent status employees of The Evergreen State College

Bulletin number: 2013-050SM

Opened: 9/20/2013

Closes: 10/2/2013 at 5:00 p.m. PST

The Evergreen State College is committed to prohibiting discrimination and to building a diverse faculty and staff. We strongly encourage qualified persons of all races, ethnicities, and sexual orientations, people with disabilities, persons over forty, women, Vietnam Era and disabled veterans to apply.

SPECIAL NOTE
There is currently one full-time overtime-exempt Manager of Space Management Services position available on the Olympia Campus of The Evergreen State College. This position is an “at-will” appointment, exempt from Washington State Civil Service rules and the Fair Labor Standards Act overtime requirements.

COLLEGE PROFILE
The Evergreen State College is a progressive, public liberal arts and sciences college located in Olympia, Washington, in the beautiful Pacific Northwest. Since opening its doors in 1971, Evergreen has established a national reputation for leadership in developing innovative interdisciplinary, collaborative and team-taught academic programs. The college has a vibrant undergraduate program, graduate programs, and public service centers that constitute a unique academic setting. The college values a student-centered learning environment, a link between theory and practice, and a multicultural community of diverse faculty, students and staff working together. Current enrollment is approximately 4,500. For more information about Evergreen, please visit our college catalog or our website:  http://www.evergreen.edu   

COMPENSATION

  • Salary is $5,070 to $5,158 per month of full time work.
  • Experience and training may be considered in salary placement.
  • A full state benefits package which includes: paid sick and vacation leave; paid campus holidays; a generous medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.  For more information about Evergreen's excellent employee benefits, please view http://www.evergreen.edu/payroll.
  • Permanent status employees that work 0.5 FTE or more are eligible for the tuition waiver program.


POSITION PURPOSE
This position manages the formulation, coordination, planning, analysis, and allocation of College facilities; serves as project manager in the planning and coordination of specific aspects of capital construction projects to include surge activities and interior design and furnishings; analyzes space utilization, needs projections, and capital funding justification; and provides management of the Key Control office and Space Scheduling.

NATURE AND SCOPE
The Manager of Space Management Services reports to the Director of Facilities and supervises three permanent positions as well as student and temporary employees.  The position provides expertise in space management, key control, space utilization, furniture acquisition and standardization, the sale and lease of college owned property, and the lease of property by the College.  The position works with contractors; colleagues at the Department of Enterprise Services in regard to the sale, lease, and leasing of property; and architects and interior designers to provide furniture standards and coordinate the acquisition of furniture and equipment for major renovations and new construction.  This position also provides professional level assistance to the Director on a variety of tasks within the Space Management Services, as well as other areas in Facilities Services.

MINIMUM QUALIFICATIONS

  • Three years of supervisory experience. 
  • Experience reading and interpreting building floor plans.


DESIRED QUALIFICATIONS

  • Bachelor’s degree from an accredited higher education institution.
  • Experience with State capital funding processes.
  • Experience in Higher Education Facility operations and maintenance.


ESSENTIAL FUNCTIONS

  • Review and collaborate on the planning of capital projects.  Act as a consultant for the Facilities Director, campus budget office and others involved in planning capital projects, small repair, and improvement (SRI) projects and relocation of employees during renovation projects.  Provide input to design committees to provide for building programming.
  • Participate in design committee meetings, space management committee meetings, project management meetings, architectural and consultant meetings, Washington Student Achievement Council (WSAC) committees.
  • Provide reports on the coordination or design of new or remodeled space.
  • Provide facility planning and program development assistance relating to existing college facilities and analyze potentials for maximum utilization; determine the most appropriate use of existing facilities; forecast future needs and requirements for college space; assist the Director in analyzing facilities needs and in developing related programming for capital expansion or modification; monitor budget and construction progress as it relates to surge and furniture planning; make assignments and allocations for various campus units.
  • Analyze enrollment projections, planned programs, projected growth and future space requirements.  Assist Director of Facilities with research projects related to space utilization. 
  • Manage the computerized space scheduling program, R25. Update the official records of the college’s space inventory.
  • Supervise staff in the Key Control office and Space Scheduling who are responsible for:
    • Building the academic classroom roster and in space reservation scheduling. 
    • Working with space standards and procedures for reporting to OFM and WSAC. 
    • Providing guidance on college policy and procedures for issuing keys or access to students, staff, and faculty. 
  • Plan and monitor operational budgets for Space Management, scheduling, Key Control, campus rentals, off-campus leases, and other accounts as required.
  • Manage lease agreements and sales of college owned property including coordinate meetings with realtors, scheduling inspections, repairs and improvements, getting appraisals, setting prices, etc.
  • Manage the “furniture and interiors” program for the campus by providing college standards, overseeing color and style choices and maintaining a college surplus furniture cage.
  • Assist the Director in the preparation of capital budget requests.


KNOWLEDGE, SKILLS AND ABILITIES

  • Ability to convene meetings, facilitate group discussions, and work collaboratively with a variety of groups and individuals while advancing the initiatives of the unit.
  • Knowledge of principles of project management as it relates to facilities management and utilization.
  • Knowledge of the fundamentals of college and university space planning standards, interior standards, ergonomic standards, etc.
  • Excellent supervisory skills and abilities including: the ability to supervise and coach a diverse staff, successfully train and direct the work of others, evaluate performance, and address job performance issues.
  • Ability to work under deadline pressure and handle multiple tasks while staying on schedule. 
  • Knowledge of Washington State public works procurement process.
  • Skill and ability in working with diverse groups and individuals including students, staff, faculty, and external constituents.
  • Knowledge of principles and practices of space analysis.
  • Working knowledge of computer and office equipment and ability to use standard software such as Microsoft Office, Project Office, as well as applications for access control (Millenium) and space planning and utilization (R-25).
  • Ability to read and interpret blue prints, working drawings, and contracts.
  • Skill in and ability to manage leasing and selling property.
  • Ability to analyze complex problems and formulate plans for resolution.
  • Skill in budget planning and control.
  • Excellent written and interpersonal communication skills.
  • Ability to manage multiple tasks and demands and effective prioritization skills.
  • Creative and successful planning and implementation skills.
  • Ability to develop and implement standards and operating procedures.
  • Ability to work within and/or create an effective team environment with diverse groups that require consensus building to facilitate the group discussion process.
  • Ability to make difficult decisions in a timely manner.
  • Ability to plan work initiatives and facilitate work without direct supervision.
  • Ability to work with competing demands and maintain a positive and professional attitude.


CONDITIONS OF EMPLOYMENT

  • Must provide proof of identity and employment eligibility within three days of beginning work.
  • Must pass a pre-employment background check.

APPLICATION PROCESS

TO SUCCESSFULLY APPLY AND BE CONSIDERED FOR THIS POSITION YOU MUST COMPLETE AND SUBMIT ALL THE FOLLOWING REQUIRED APPLICATION MATERIALS:

1.    A letter of application that addresses the extent to which you meet the Minimum Qualifications and the Desired Qualifications, and that thoroughly describes how your qualifications, education, training and work experience has prepared you to demonstrate the first four (4) Knowledge, Skills, and Abilities statements listed above.
2.    A resume that includes a chronological work history that details your education, training and professional experience, including months and years in each position.
3.    At least three work-related references including name, address, and telephone number. Note: By providing this information you are authorizing the college to contact your references.
4.    An Affirmative Action Data Sheet (Word | PDF) Note: This optional information will be separated from your application materials and kept confidential.

Please carefully read the job bulletin and submit all requested items by the closing date listed above.  Please carefully read the job bulletin and submit all requested items by the review date for first consideration; this posting may close at any time after review of applications begins. The committee in its screening of applicants will assume your abilities and experience include only those elements specifically documented within your application materials.  By submitting a completed application for this position you are acknowledging that all of the information that you have submitted to apply for this job is true and complete to the best of your knowledge.  You understand that The Evergreen State College may verify this information and that untruthful or misleading answers are cause for rejection of your application or dismissal if you are hired.  If invited for an on-campus interview, you may be required to pay your own travel expenses.

Materials may be submitted using any one of the following options:
 
Email: jobline@evergreen.edu
Mail: The Evergreen State College
Human Resource Services, Library Bldg Room 3102
2700 Evergreen Parkway NW
Olympia, WA  98505
Fax: (360) 867-6823
Or in person to the Human Resource Services office, Library Building room 3102.

Application materials submitted to the College become property of the College and will not be returned.

To request disability accommodation in the application process, call the Human Resource Services Office at (360) 867-5361 (voice), or (360) 867-6834 (TTY) or email your request to jobline@evergreen.edu.

The following text enables this job listing to be included in the National Resource Directory Job Bank:

Manager of Space Management Services

Date Posted: 9/2/2013

This position manages the formulation, coordination, planning, analysis, and allocation of College facilities; serves as project manager in the planning and coordination of specific aspects of capital construction projects to include surge activities and interior design and furnishings; analyzes space utilization, needs projections, and capital funding justification; and provides management of the Key Control office and Space Scheduling.

Location: Olympia, Washington
The Evergreen State College