Employment

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Admissions Coordinator for Community College Relations

Bulletin number: 2013-036JL

Opened: 7/19/2013

Closes: 8/7/2013 at 5:00 p.m. PST

The Evergreen State College is committed to prohibiting discrimination and to building a diverse faculty and staff. We strongly encourage qualified persons of all races, ethnicities, and sexual orientations, people with disabilities, persons over forty, women, Vietnam Era and disabled veterans to apply.

SPECIAL NOTE
There is currently one full-time overtime-exempt Admissions Coordinator for Community College Relations position available on the Olympia Campus of The Evergreen State College. This position is an “at-will” appointment, exempt from Washington State Civil Service rules and the Fair Labor Standards Act overtime requirements.

COLLEGE PROFILE
The Evergreen State College is a progressive, public liberal arts and sciences college located in Olympia, Washington, in the beautiful Pacific Northwest. Since opening its doors in 1971, Evergreen has established a national reputation for leadership in developing innovative interdisciplinary, collaborative and team-taught academic programs. The College has a vibrant undergraduate program, graduate programs, and public service centers that constitute a unique academic setting. The College values a student-centered learning environment, a link between theory and practice, and a multicultural community of diverse faculty, students and staff working together. Current enrollment is approximately 4,500. For more information about Evergreen, please visit our college catalog or our website:  http://www.evergreen.edu   

COMPENSATION

  • Salary range is $2,874 to $3,285 per month of full time work.
  • Experience and training may be considered in salary placement.
  • A full state benefits package which includes: paid sick and vacation leave; paid campus holidays; a generous medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.  For more information about Evergreen's excellent employee benefits, please view http://www.evergreen.edu/payroll/employeebenefits.htm.
  • Exempt employees that work more than 0.5 FTE will become eligible for the tuition waiver program.


POSITION PURPOSE
Counsel prospective students and inform educators and parents about the College and its available educational opportunities, and assist in attracting and maintaining a diverse student body consistent with the College’s goals and objectives.

The Admissions Coordinator for Community College Relations reports to the Director of Admissions and will be responsible for for managing the recruitment effort for prospective community college transfer students to the college.  The position primarily oversees and participates in the recruitment and travel planning to community colleges within the state of Washington and represents the college on pertinent statewide committees related to community college recruitment.  Some out-of-state recruitment may be required.  In addition to these responsibilities, the position will also collect and compile admissions recruitment data contributing to the overall assessment of community college recruitment in the office.  The remainder of time will be spent establishing transfer articulation agreements with community colleges while maintaining those agreements already in place, interpreting and communicating state and institutional admission policy for prospective transfer students, advising prospective students both in groups or individual sessions, participating in events/functions sponsored by the Office of Admissions or other college offices, representing the college to internal and external audiences, reviewing admission applications to the college, and generally serving as the college’s “point person” on all community college transfer-related admission matters.

MINIMUM QUALIFICATIONS

  • Bachelor’s degree from an accredited college/university.
  • Two years counseling (admissions, financial aid, student advising, employment, social services, etc.) experience.


DESIRED QUALIFICATIONS

  • Understanding of Evergreen’s distinctive approach to education.
  • Experience promoting interdisciplinary education.
  • Experience counseling and advising community college transfer students.
  • Knowledge of principles to provide counseling and advising to prospective Veteran students.
  • Bilingual ability, preferably Spanish-speaking.
  • Establish and foster relationships with organizations that work specifically with multicultural and underserved populations.

ESSENTIAL FUNCTIONS
  • Provide admissions counseling information about the college (which may include, but is not limited to, academic programs/curriculum, financial aid, scholarships, campus housing, and student life) to prospective students in the office and in the field via written correspondence, in person, e-mail, or by telephone.
  • Develop and maintain positive working relationships with community colleges throughout the state of Washington.
  • Coordinate and participate in the extensive travel outreach to community colleges on day and extended recruitment trips.
  • Coordinate transfer articulation agreements and interpret transfer credit policy on behalf of the Office of Admissions.
  • Promote, articulate and enhance Evergreen’s Upside Down technical degree transfer program
  • Present to large and small groups of people and field questions accordingly.
  • Maintain accurate and complete records related to the recruitment of prospective community college transfer students as required by law, policies or administrative procedures.
  • Provide out-of-state recruitment assistance as needed.
  • Represent the college by conducting public presentations at college fairs, Preview Day, college information sessions, and other activities as required.
  • Provide in-office admissions support including presenting information sessions, networking and establishing relationships with faculty and academic programs, and manipulating and interpreting data to support prospective student recruitment efforts.
  • Collaborate with Enrollment Services staff and campus colleagues in the planning, promotion, assessment, development, evaluation and revision of programs, events and scheduled activities related to the mission of the college. 
  • Work effectively with and relate well with others who represent different cultural, race/ethnicity backgrounds, ages, physical and/or learning ability, educational level, veteran status, sexual orientation, gender, and socio-economic background from the employee.
  • Advise director on all matters related to community college recruitment.  
  • Respond to various forms of communication (electronic, written, and verbal).

ADDITIONAL DUTIES
  • Participate on the Intercollege Relations Commission (ICRC) unit of the Washington Council for High School & College Relations (WCHSCR).
  • Coordinate community college recruitment outreach strategy.
  • Represent the Office of Admissions on the Evening and Weekend Studies Coordinating Committee.
  • Evening and weekend work as needed.
  • Provide general in-office admissions support.
  • Other duties as assigned by director.

KNOWLEDGE, SKILLS, AND ABILITIES
  • Knowledge of principles and skill and ability to provide counseling and advising to prospective college students and their families.
  • Excellent written communication skills.
  • Excellent public speaking and presentation skills.
  • Excellent interpersonal communication skills.
  • Excellent organization, planning and time-management skills.
  • Ability to coordinate travel planning of counseling staff.
  • Ability to handle multiple tasks with competing deadlines.
  • Ability to work as a collaborative member of a team.
  • Ability to work effectively with diverse populations.
  • Ability to translate technical and/or cumbersome policies to lay audiences.
  • Ability to interpret and comply with student regulations and guidelines.
  • Ability to use critical thinking and reasoning skills, and to demonstrate using good judgment and relevant information in decision making.
  • Ability to organize data and produce reports using the college’s data-management system (currently SCT Banner).
  • Ability to maintain confidential information.
  • Familiarity using computer applications and word processing in a Microsoft Windows environment.

CONDITIONS OF EMPLOYMENT
  • Extensive travel, including extended travel and overnight trips, and to be in compliance with Evergreen’s eligible driver requirements.
  • Ability to work evening and weekend hours (on- and off- campus).
  • Ability to move materials such as catalogues, brochures and display equipment weighing up to 50 pounds.
  • Must provide proof of identity and employment eligibility within three (3) days of beginning work.
  • May be required to submit to a background check.
  • This position is assigned to part of the college that is covered by a union shop provision and a collective bargaining agreement.  Employees are required to pay an amount equal to the fees or dues required to be a member of the union to the Washington Federation of State Employees within thirty days of their date of hire.

APPLICATION PROCESS

TO SUCCESSFULLY APPLY AND BE CONSIDERED FOR THIS POSITION YOU MUST COMPLETE AND SUBMIT ALL THE FOLLOWING REQUIRED APPLICATION MATERIALS:

1.    A letter of application that addresses the extent to which you meet the Minimum Qualifications and the Desired Qualifications, and that thoroughly describes how you are prepared to meet the Position Purpose listed above.
2.    A resume that includes a chronological work history that details your education, training and professional experience, including months and years in each position.
3.    Respond to the following: Create a letter to a prospective student about why they should consider Evergreen.  What benefits does Evergreen offer in comparison with other colleges and what would you say to the prospective student regarding these benefits?  Limit your response to one page.
4.    At least three work-related references including name, address, and telephone number. Note: By providing this information you are authorizing the college to contact your references.
5.    An Affirmative Action Data Sheet (Word | PDF) Note: This optional information will be separated from your application materials and kept confidential.

Please carefully read the job bulletin and submit all requested items by the closing date listed above.  The committee in its screening of applicants will assume your abilities and experience include only those elements specifically documented within your application materials.  By submitting a completed application for this position you are acknowledging that all of the information that you have submitted to apply for this job is true and complete to the best of your knowledge.  You understand that The Evergreen State College may verify this information and that untruthful or misleading answers are cause for rejection of your application or dismissal if you are hired.  If invited for an on-campus interview, you will be required to pay your own travel expenses.

Materials may be submitted using any one of the following options:
 
Email: jobline@evergreen.edu
Mail: The Evergreen State College
Human Resource Services, Library Bldg Room 3102
2700 Evergreen Parkway NW
Olympia, WA  98505
Fax: (360) 867-6823
Or in person to the Human Resource Services office, Library Building room 3102.

Application materials submitted to the College become property of the College and will not be returned.

To request disability accommodation in the application process, call the Human Resource Services Office at (360) 867-5361 (voice), or (360) 867-6834 (TTY) or email your request to jobline@evergreen.edu.

The following text enables this job listing to be included in the National Resource Directory Job Bank:

Admissions Coordinator for Community College Relations

Date Posted: 7/19/2013

Counsel prospective students and inform educators and parents about the College and its available educational opportunities, and assist in attracting and maintaining a diverse student body consistent with the College’s goals and objectives.

Location: Olympia, Washington
The Evergreen State College