Employment

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Academic Advisor

Bulletin number: 2013-032SM

Opened: 6/28/2013

Closes: 7/17/2013 at 5:00 p.m. PST
Note: The college will be closed on July 4, 2013 in observance of Independence Day.

The Evergreen State College is committed to prohibiting discrimination and to building a diverse faculty and staff. We strongly encourage qualified persons of all races, ethnicities, and sexual orientations, people with disabilities, persons over forty, women, Vietnam Era and disabled veterans to apply.

SPECIAL NOTE
There is currently one full-time, overtime-exempt Academic Advisor position available on the Olympia Campus of The Evergreen State College. This position is exempt from Washington State Civil Service rules and the Fair Labor Standards Act overtime requirements.

COLLEGE PROFILE
The Evergreen State College is a progressive, public liberal arts and sciences college located in Olympia, Washington, in the beautiful Pacific Northwest. Since opening its doors in 1971, Evergreen has established a national reputation for leadership in developing innovative interdisciplinary, collaborative and team-taught academic programs. The college has a vibrant undergraduate program, graduate programs, and public service centers that constitute a unique academic setting. The college values a student-centered learning environment, a link between theory and practice, and a multicultural community of diverse faculty, students and staff working together. Current enrollment is approximately 4,500. For more information about Evergreen, please visit our college catalog or our website:  http://www.evergreen.edu   

COMPENSATION

  • Salary is $2,923 to $3,245 per month of full time work.
  • Experience and training may be considered in salary placement.
  • A full state benefits package which includes: paid sick and vacation leave; paid campus holidays; a generous medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.  For more information about Evergreen's excellent employee benefits, please view http://www.evergreen.edu/payroll.
  • Exempt employees that work more than 0.5 FTE will become eligible for the tuition waiver program.


POSITION PURPOSE
Academic Advisors work as part of a team with faculty and staff advisors, peer advisors, and other staff to ensure that students have the information they need to make informed decisions about their education. An Academic Advisor's primary responsibility includes advising students in individual, group, and outreach activities by providing internship and detailed curriculum information, and appropriate academic support and/or referrals.  Academic Advisors may also coordinate and carry out projects or programs that support the goals of the office.  These designated specialty areas are assigned by the Director of Academic Advising.  Academic Advisors may lead the work of student employees.

NATURE AND SCOPE
This position has primary responsibility for advising students, making internship referrals, providing curriculum, and other information and providing appropriate support and/or referral to students in the process of making academic plans, and presentation of advising-related workshops. This position also has responsibility for coordination of events and programs that support the advising process.  This position may represent Academic Advising with internal and external groups. 

This position has particular responsibilities for the following areas: coordinate information for the Program Connectors advising outreach; assist International Programs Coordinator with advising for international students and Study Abroad; coordinate academic advising resources for students experiencing homelessness; advise students in the Reservation-Based Tribal Studies program on the Olympia campus; and create shared programming with First Peoples Advising Services.

Time spent in this position is divided among the following areas: individual advising (approximately 70%); coordination of designated projects and programs (approximately 10%); developing and presenting to groups in workshop format (approximately 5%); governance work on behalf of the college as a whole (approximately 5%); shared intake duties (approximately 5%); and administrative work (e.g. staff meetings, retreats, projects, gathering and communicating curriculum information, etc. -- approximately 5%). These percentages are guidelines and subject to change as needed.

MINIMUM QUALIFICATIONS

  • Bachelor's degree.
  • Two full academic years of professional experience working in student services in higher education or equivalent experience such as in a human/social services setting, advising clients, advising higher education students, etc.


DESIRED QUALIFICATIONS

  • Master's degree.
  • College-level academic advising experience.
  • Experience with Study Abroad programs or international student advising.


ESSENTIAL FUNCTIONS

  • Provide academic advising to students individually, both by appointment and by drop-in, and in group/workshop settings.
  • Develop and maintain comprehensive and current understanding of all academic program offerings.
  • Facilitate participation of interested and qualified students in the internship program.
  • Provide internship referrals and maintain complete and accurate student internship files (paper and electronic).
  • Develop and maintain understanding of the work of other College units (i.e., Admissions, Registration and Records, other Student Affairs units) regarding advising, curriculum information and support services, and make appropriate student referrals.
  • Serve as a student services advisor (Program Connector) to one or more programs with first-year students.
  • Coordinate designated projects, events, or programs that support academic advising, as assigned by the Director or Assistant Director of Academic Advising or designee.
  • Serve as case coordinator for individual students experiencing difficulty, as directed by the Dean of Student and Academic Support Services or the Director of Academic Advising.
  • Represent the Academic Advising office to groups within and outside the College.
  • Provide information to the public about academic advising and program specialty areas.
  • Provide intake advising.
  • Participate in college governance activities as assigned by the Director, e.g., serve as advisor to a student group, serve on a hiring committee, work on a Disappearing Task Force, etc.
  • Support excellent communication among a varied and busy staff, which may include leading the project work of Peer Advisors.
  • Develop and present workshops on academic planning, orientation, internship process, etc. in teams and individually.
  • Participate in weekly staff meetings, retreats, and ongoing professional development activities.
  • Participate in annual self-evaluation. Also, participate in program and self-evaluations for other staff.
  • Other duties as assigned by the Director or Assistant Director of Academic Advising, or designee.


KNOWLEDGE, SKILLS AND ABILITIES

  • Excellent skills and abilities in student advising, counseling, and presenting to groups.
  • Cultural competencies, approachability, and effectiveness in working with all students and staff, across social, racial, ethnic, class, sexual orientation, disability, age, religious, and political differences.
  • Excellent written and interpersonal communication skills, including active listening skills, excellent group presentation skills, respect for confidentiality of student advising sessions, and effective representation of the office and College with external groups.
  • Knowledge of student development theory as it pertains to academic advising.
  • Ability to work under pressure and handle multiple tasks requiring a high degree of accuracy and attention to detail in a busy services office with continuous student contact.
  • Skill and ability in developing and presenting workshops.
  • Understanding of and appreciation for Evergreen's resources and educational philosophy.
  • Commitment to liberal arts education.
  • Ability to clearly explain and act in accordance with the terms of FERPA regulations for protection of student records.
  • Self-directed and demonstrated initiative, timeliness and follow-through.
  • Excellent organizational skills and ability to manage competing priorities.
  • Ability to lead the work of others.
  • Ability to work both independently and collaboratively with faculty and staff.
  • Strong skills in utilizing computer software for word processing and document formatting, spreadsheets, databases, email, calendar, social media, and web research.
  • Ability to work occasional evening and/or weekend hours for special events or student needs.


CONDITIONS OF EMPLOYMENT

  • Must provide proof of identity and employment eligibility within three days of beginning work.
  • May be required to submit to a preemployment background check.
  • This position is assigned to part of the college that is covered by a union shop provision and a collective bargaining agreement.  Employees are required to pay an amount equal to the fees or dues required to be a member of the union to the Washington Federation of State Employees within thirty days of their date of hire.
  • Ability to work occasional evenings and/or weekends.

APPLICATION PROCESS

TO SUCCESSFULLY APPLY AND BE CONSIDERED FOR THIS POSITION YOU MUST COMPLETE AND SUBMIT ALL THE FOLLOWING REQUIRED APPLICATION MATERIALS:

1.    A letter of application that addresses the extent to which you meet the Minimum Qualifications and the Desired Qualifications, and that thoroughly describes how your qualifications, education, training and work experience has prepared you to demonstrate the first four (4) Knowledge, Skills, and Abilities statements listed above.
2.    A resume that includes a chronological work history that details your education, training and professional experience, including months and years in each position.
3.    Written response to the following question (no more than two pages in length):
The Evergreen State College has a distinctive educational model.  Some of its features include no course-specific requirements for graduation with a B.A., no requirements to earn a “major,” an interdisciplinary and constantly-changing curriculum, and narrative evaluations rather than grade-based assessment of student learning.  What challenges and opportunities do you see for providing effective academic advising for students in this kind of educational environment?
4.    At least three work-related references including name, address, and telephone number. Note: By providing this information you are authorizing the college to contact your references.
5.    An Affirmative Action Data Sheet (Word | PDF) Note: Submission of this statistical information is voluntary.

Please carefully read the job bulletin and submit all requested items by the closing date listed above. The committee in its screening of applicants will assume your abilities and experience include only those elements specifically documented within your application materials.  By submitting a completed application for this position you are acknowledging that all of the information that you have submitted to apply for this job is true and complete to the best of your knowledge.  You understand that The Evergreen State College may verify this information and that untruthful or misleading answers are cause for rejection of your application or dismissal if you are hired.  If invited for an on-campus interview, you may be required to pay your own travel expenses.

Materials may be submitted using any one of the following options:
 
Email: jobline@evergreen.edu
Mail: The Evergreen State College
Human Resource Services, Library Bldg Room 3102
2700 Evergreen Parkway NW
Olympia, WA  98505
Fax: (360) 867-6823
Or in person to the Human Resource Services office, Library Building room 3102.

Application materials submitted to the College become property of the College and will not be returned.

To request disability accommodation in the application process, call the Human Resource Services Office at (360) 867-5361 (voice), or (360) 867-6834 (TTY) or email your request to jobline@evergreen.edu.

The following text enables this job listing to be included in the National Resource Directory Job Bank:

Academic Advisor

Date Posted: 6/28/2013

Academic Advisors work as part of a team with faculty and staff advisors, peer advisors, and other staff to ensure that students have the information they need to make informed decisions about their education. An Academic Advisor's primary responsibility includes advising students in individual, group, and outreach activities by providing internship and detailed curriculum information, and appropriate academic support and/or referrals. Academic Advisors may also coordinate and carry out projects or programs that support the goals of the office. These designated specialty areas are assigned by the Director of Academic Advising. Academic Advisors may lead the work of student employees.

Location: Olympia, Washington
The Evergreen State College