President's Diversity Fund
Frequently Asked Questions
Have questions about the President's Diversity Fund?
Read the answers below to our most frequently asked questions.
If your question is not answered, you can contact us at any time.
- Who can apply for a Diversity Fund grant?
- Is a grant a cash award?
- Are there restrictions on how grant funds can be used?
- What is a mini grant?
- How do I apply for Diversity Fund grant?
- How much money is available in the fund?
- Are there strings attached? (conditions of the grant)
- What are the application deadlines?
- When and where does the committee meet?
- Do I have to appear before the fund committee?
- Can I apply for enough money to cover the entire cost of my proposed activity/event?
- Are grant awards always in the amount requested?
- Can I get a Diversity Fund grant for my academic work as a student?
- Can I get a Diversity Fund grant to pay for my travel or the cost of attending a conference or training?
- Can I use a grant to put on a fund-raiser?
- Where can I find the Diversity Fund logo to use for my event?
Who can apply for a Diversity Fund grant?
Only current students, faculty and staff of The Evergreen State College are eligible.
Is a grant a cash award?
No. A Diversity Fund grant is not a cash award. Moneys are dispensed through personal services contracts or invoices for specific authorized services, or appropriately documented authorized expenses.
Are there restrictions on how grant funds can be used?
Diversity Fund grants are not cash awards. They are grants that give the recipient the authority to use state funds. So, the ethics, rules, and restrictions on uses of state funds apply.
Diversity Fund grants cannot be used for gifts; items for your personal use; to raise funds for private groups (like non-profit organizations); on projects for which students receive academic credit; ect.
Additionally, the Diversity Fund does not award grants to pay confrence registration fees, for an applicant's travel (grants CAN be used for a present's travel), or for activities for which the target audience is a single academic program.
If you have specific questions, please contact the Purchasing & Contracts Office (360-867-6357) or the Diversity Affairs Office (360-867-6368).
The mini-grant is a new option for those who need a grant of $200 or less. The application is short and can be submitted anytime. The application is reviewed and a decision is made within 7 days of receipt of the application
How do I apply for a Diversity Fund grant?
Read the application instructions complete the Project Budget Worksheet, then the online grant application.
For requests of $200 or less, use the simpler, faster mini-grant application.
How much money is available in the fund?
Each year, the committee has $10,000 to offer in the form of small awards. The committee tries to distribute the funds evenly over fall, winter and spring quarters. The committee is offering mini-grants of $200 or less on a trial basis. $1000 will be available for mini-grants each quarter until we determine whether this level of grant is useful to the community.
Are there strings attached? (conditions of the grant)
For grants over $200, there are minimal requirements intended to add to your success and to enable the Fund to acknowledge you and celebrate your work. Please review the conditions of the grant award.
What are the application deadlines?
There are no deadlines for mini–grant applications (limited to grants of $200 or less).
For requests over $200, the committee considers applications eight times a year. Applications must be received before 5 PM of the deadline date. The application deadlines and meeting dates are posted below. Applications received after a deadline can receive committee consideration the following month. May 14th is the last date Diversity Fund grant applications will be considered in the 2011–12 academic year.
When and where does the committee meet?
The President's Diversity Fund Committee meets in the Board Room, Library 3201–A, unless otherwise posted.
| Deadlines for Grant Applications | Committee Meetings (2:00 pm - 5:00 pm) | Location |
|---|---|---|
| October 3 | October 10, 2011 | Library Board Room 3201–A |
| November 7, 2011 | November 14, 2011 | Library Board Room 3201–A |
| December 5, 2011 | December 12, 2011 | Library Board Room 3201–A |
| January 2, 2012 | January 9, 2012 | Library Board Room 3201–A |
| February 6, 2012 | February 13, 2012 | Library Board Room 3201–A |
| March 5, 2012 | March 12, 2012 | Library Board Room 3201–A |
| April 2, 2012 | April 9, 2012 | Library Board Room 3201–A |
| May 7, 2012 | *May 14, 2012 | Library Board Room 3201–A |
* May is the last deadline for events taking place from mid-May to mid-October.
Do I have to appear before the fund committee?
It is not a requirement, but it is to your advantage to meet with the committee. It will allow you to further explain your proposal and to answer questions the committee might have about it. The more information the committee has, the better your chances are to receive support.
Can I apply for enough money to cover the entire cost of my proposed activity/event?
Yes. However, if the fund is your sole source of financial support for the activity, you must secure the written commitment from three academic programs stating that their students will attend your event. This requirement DOES NOT apply to mini-grants.
Are grant awards always in the amount requested?
The committee may decide to award the entire amount requested or a different amount.
Can I get a Diversity Fund grant to support my academic work as a student?
No. Diversity Fund grants are not provided to offset the cost of an individual student's academic work.
Can I get a Diversity Fund grant to pay for my travel or the cost of attending a conference or training?
No. Diversity Funds cannot be provided to pay for personal travel, conference registration, training session fees, or similar expenses.
Can I use a grant to put on a fund-raiser?
No. Diversity Funds are state monies. So, any money received at an event must either go back into the Diversity Fund, or to another Evergreen state budget. Additionally, all applicable state laws and college policies pertaining to money handing, raffles, food handling, etc. must be complied with. Click here to read about the cash handling policy.
Where can I find the Diversity Fund logo to on my event flyers or posters?
Grantees have two options:
- When forwarding your ad to the CPJ, inform them your ad is supported by the President's Diversity Fund. The CPJ staff will insert the sponsor logo.
- Download one of these logos and incorporate it into your ad design.
More questions? Email us.