Professional Travel
Full-Time Faculty
The procedures for application and rules governing travel awards are outlined in Article 15 of the Collective Bargaining Agreement By and Between The Evergreen State College and United Faculty of Evergreen.
Article 15: Faculty Development and Travel
15.1 Introduction.
15.1.1 Funding for all state/tuition-supported faculty development opportunities described in this Article is budgeted within the academic division and is tied to biennial funding cycles. A decision to change these budgeted base allocations will be reached only after consultation with the UFE.
15.1.2 Faculty members must be in good standing (as defined in Article 13) to participate in the development opportunities described in this Article…
15.4 Faculty Professional Travel.
15.4.1 All regular and temporary faculty members, excluding administrative faculty and those faculty members on administrative assignment, are eligible for faculty travel funds. Decisions regarding the allocation of travel funds will be made by the dean whose desk assignments include budget and faculty travel. The maximum amount of professional travel funding available to each individual faculty member on an annual basis is $750. The amount of funding shall be prorated for faculty members working less than full-time. Regular faculty members, and temporary faculty members with appointments lasting for an entire biennium, may be permitted to combine their travel funds for the entire biennium for use during either the first or second year of the biennium.
15.4.2 Temporary faculty members may use travel funds only while on contract.
15.4.3 Faculty members may receive all or part of the costs of transportation and conference, meeting, or workshop fees.
15.4.4 Faculty members may receive per diem at the currently approved rate, if requested, for travel primarily intended for the faculty member's presentation of his or her previously prepared work at a conference, meeting, exhibition, screening, performance or workshop, or for professional work associated with that faculty member's position as a member of a governing board of a professional organization. Per diem is not available for mere participation in meetings as a respondent or improvising panelist.
15.4.5 Faculty professional travel funds are limited and the College cannot guarantee funding for all requests. In general, travel requests are considered on first-come, first-served basis. In case of limited funds and to the extent possible, preference will be given to:
(a) Faculty members who are presenting work or serving in a leadership role, rather than just attending a conference, meeting, exhibition, screening, performance or workshop.
(b) Faculty members who have used travel funds less extensively.
15.4.6 A faculty member may request funding for more than one purpose per year.
15.4.7 Requests for funding from the faculty travel budget shall be sent to the budget dean at least three (3) weeks in advance, particularly for out-of-state and international travel.
How to apply for professional travel funds
Fill out the Professional Travel Request Form (Word) and email it (as an attachment) to Ken Tabbutt and Sherri Willoughby. The form will prompt you for an event description, place and dates of travel, benefits to faculty member and the member’s work, costs for registration, transportation, and per diem if applicable.
A trip justification form is required for travel outside of the United States. Your program secretary can help you with this document as well as other supporting documents such as Travel Authorities and A-20 Expense Vouchers.
Plan ahead, and allow as much time as possible for processing. While faculty professional travel is still available under the current budgetary restrictions, more paperwork is required for such travel. For up to date information, and how to apply, contact Sherri Willoughby at ext. 6757.