Professional Travel at Evergreen
Full-Time Faculty
The procedures for application and rules governing travel awards are outlined in Section 6.200 of the Faculty handbook. Each regular faculty member is limited to $750/year, but the computation will be performed over the two-year period of each biennium. This allows a faculty member to receive a maximum professional travel award of $1,500 once in each biennium, or a combination of smaller awards not to exceed $1,500 (note: July 2008-June 2009 is the second year of the current biennium). Due to the fact that visiting faculty do not have continuing contracts, such biennial averaging cannot be applied; the limit is $750 per year.
Travel requests are processed in the order they are received until the fund is depleted for the year. Faculty must be in Good Standing (Section 6.000 of the Faculty Handbook) prior to being considered for travel awards.
Adjunct Faculty
Awards are limited to 4% of the total professional travel budget. Adjunct faculty professional travel award amounts are based on the percentage FTE they taught during the academic year applied to the maximum travel award limit (for this calculation, 1.0 FTE is defined as a 16-credit teaching load per quarter times three quarters). For example, if they teach half-time fall, winter, and spring (.50 FTE) during the academic year, they are eligible for .50 x $750 = $375. If they teach .25 FTE, they are eligible for .25 x $750 = $187.50. The minimum travel award will be $100 (for those teaching less than .25 FTE during the academic year).
Use of Funds
Professional travel funds may only be used for food or lodging if the faculty member is presenting work at a conference (see handbook). Exception: the dean may also pay per diem at the currently approved rate, if requested, for faculty travel for the purpose of doing professional work associated with that faculty member's position as a member of a governing board of a professional organization.
How to apply for professional travel funds:
Send an e-mail or note to Ken Tabbutt. Your letter should state the dates and nature of the meeting or other activities you propose to attend, quote the lowest available round-trip air fare (if applicable) and the registration fee (if any).
Fill out and include a trip justification form if you are traveling outside the United States (obtainable from your program secretary) and any supporting documents.
Submit your request with as much detail as possible and at the earliest possible date. Out-of-state travel will take longer for approval due to travel regulations imposed by the state. For up-to-date information and how to apply, contact Sherri Willoughby at ext. 6757.
Institutional Travel
A small travel fund (equal to 10% of the total faculty travel budget) supports faculty traveling at the request of the institution to attend in-state meetings such as Council of Faculty Representatives, organizational meetings where you are representing Evergreen, conferences sponsored by the Washington Center, etc. To inquire about eligibility for funding in support of such in-state travel, contact Ken Tabbutt.