Summer Conferences

Evergreen is available to host overnight conferences during the summer. We are in the middle of a 1,000 acre forest right on the Puget Sound, making our campus a beautiful place to be during the summer.

Summer at Evergreen

Evergreen during the summer

Concierge Services

A team of professional, knowledgeable students serve as the Concierge Services staff. They are able to meet any needs that arise for your group and will go out of their way to make your stay as comfortable and productive as possible. The Concierge Services office is your number one source of information and help during your stay.

The Concierge Services staff are here to:

  • Greet guests as they arrive
  • Issue room keys
  • Sell parking permits
  • Provide information about Evergreen and Olympia
  • Sell snacks and sundries
  • Help with any housing needs as they arise
  • Be available 24 hours a day for anything else guests may need

The Concierge Services office, centrally located in the "A" building of the residence halls, is open 24 hours a day when summer conferences are in residence.  You can reach the Concierge Services office at 360-867-6199 in the summer months.

On-Campus Housing

Evergreen campus housing consists of apartment suites as well as traditional college dormitories.  Summer Conferences are placed in the housing style of their preference as units are available.  Please speak with your conference coordinator for details.

The apartment suites feature:

  • Private lockable bedroom with a twin-size bed, desk and a chair, and closet or armoire
  • Internet and cable access (TVs and computers not provided)
  • Apartments have a kitchen that comes equipped with a sink and refrigerator (the stoves are turned off during the summer months)
  • Clean, bright bathrooms shared only by suite mates (up to 6 people)

Living accommodations are reserved on a per bed basis. We will make every attempt to meet all roommate and special need requests.

Check-In and Registration

Housing check in is conducted by our Concierge Services team and is usually located with the A Dormitory unless other arrangements are made.  Our standard check-in time begins at 4 pm though this time is variable depending upon the needs of your conference. If your arrival coincides with the departure of other conference groups, your check-in time may be scheduled later in the evening to allow for room turnovers.

When checking in, each person who stays in College housing will be required to sign a registration card.

Tables for registration, carts for carrying baggage to and from the F parking lot, and area maps and bus schedules are available at the office.

Check-Out

Checking out of housing is a painless procedure. It's as easy as returning your room keys to the Concierge Services office. Our staff will be available to answer any final questions or help-out with heavy luggage. Check-out must be completed by 11 am on the morning of departure.