Conference Services

Leave the Details To Us

Conference Services is your single point of contact to coordinate all of your event needs. We offer the centralized services and strong working relationships that only a college campus can provide. Work with an experienced, professional conference coordinator who will personally ensure the success of your event.

Audio/Visual Services

Media Services offers a wide range of audio/visual equipment to optimize your meeting experience.

  • Video Data Projectors for PowerPoint and other computer applications
  • Digital cameras
  • 19"- 25" TV/VCR/DVD
  • Public address (PA) systems
  • Disco sound systems
  • Wireless and tabletop microphones
  • Satellite down-link services
  • Slide projectors
  • Overhead projectors
  • Flip chart easels
  • And more!

Skilled technicians can be scheduled to assure quality presentations.

Maps & Brochures

Conference Services can supply you with campus maps and brochures. If you need a large number, please let us know in advance for printing purposes. Information on Olympia area events and places of interest is also available.

Meeting Space Set-Up

Conference Services has a well-trained staff to configure meeting areas to your specifications. We have a limited supply of different kinds of tables: 5' & 6' rounds, 8' and 12' rectangular tables, card tables, and classroom tables in a range of sizes. We use standard folding plastic chairs for many of our events. During the planning stage please be prepared to discuss your equipment and set-up needs with our staff.

Signs

We can assist you with the printing and posting of directional signs for a reasonable fee. If you plan on posting your own conference signs, please check with our office beforehand. Permanent street or campus signs must not be covered.

Duct tape and masking tape must not be used! Your group is responsible for removing all signs at the end of your event. Please note that your group will be charged if wall surfaces or light poles are damaged by nails, duct tape or masking tape.

Staging

Whether you need a good place to put a podium for your keynote speaker or a platform for the band's drum kit, we've got the staging you need. Our portable staging sections measure 4' x 6' with a rise of 16" (the gym staging is slightly larger: 4' x 8'). Please note there is a labor charge for setting up and dismantling portable stages.