Committees & DTFs

Role of the Agenda Committee

Role of the Agenda Committee
(from the faculty handbook section 2.100)

The AGENDA COMMITTEE will play a strong role in faculty governance. The chairperson of the faculty will also be chairperson of the agenda committee. The agenda committee is a representative body of the faculty and has five main functions:

To review agenda items, consulting with the deans and provost prior to the faculty meeting to set an appropriate agenda. Issues which the agenda committee agrees are only extensions of existing tradition and policy may be settled by the committee in consultation with the provost and deans and then reported subsequently to the faculty for review. Other issues will be brought to the faculty for discussion (and perhaps for a vote), by means of reports. The agenda committee may both receive and request reports on matters of concern to the faculty from the provost, deans, planning unit coordinators, and other agencies of the college. These groups may also request meetings with and reports from the committee.

To decide if an issue is best brought before the faculty in one large body, in smaller discussion groups such as
the current governance groups, or in alternative formats
(such as a policy hearing). If the faculty meets in smaller groups, a member of the agenda committee would preside.

To review with the provost and deans the charges, constitution and membership of all Disappearing Task Forces (DTF's)*, committees, and planning and governance bodies (of the faculty and college-wide). The agenda committee will review and approve all faculty members recommended to serve on such bodies before they are officially charged. It may also negotiate with expectation of result with the appointing officer the number or proportion of faculty members in the group. Members of the agenda committee may themselves represent the faculty in such important efforts as strategic planning, college-wide governance and the program review committees; or (alternatively) the committee may work with the provost and determine faculty representation. Faculty who are serving on DTF's will inform the agenda committee of the progress of their work, particularly when they need guidance from the committee or faculty, or when they are ready to report.

To act on behalf of the faculty when necessary. In situations when it is not possible to convene the faculty, the agenda committee will be available for emergency consultation with the president, provost and deans (e.g., if guidance on the interpretation of the strategic plan or responses to a budget crisis is necessary OVER A BREAK). The agenda committee expects to be called in such events. Members who are available will be on year-round call; and in addition, each member of the agenda committee would agree to be available during one month each summer. They will be compensated on a per diem basis. There would thus be at least three members of the agenda committee available during each of the summer months.

The agenda committee shall also be consulted and actively involved in planning the yearly faculty retreats.