Business ServicesHome

Risk Management Office

The Risk Management Office provides assistance when risk due to injury, damage or loss has been established by The Evergreen State College.

Claims Management

The Director of Business Services office interacts with outside parties concerning claims investigation, claims management and incident reporting.

Fine Art

Art exhibits that are on loan providing the exhibit is itemized as to object (description or title), the value is stated on the listing, the dates of coverage are specified, the method of conveyance is detailed, and the listing is filed with the controller prior to the start of the exhibit. In the case of exhibits on loan, a release signed loan agreement must be obtained from the owner for filing with the listing. Note that this only provides coverage through the tort claim process where the state must be found to be wholly or partially negligent.

If additional coverage is desired, please contact the Director of Business Services Office at x6450.

Motor Vehicle Accidents

A highway crash or any non-highway damage to a state vehicle - or your privately owned vehicle while driving on state business - must be reported to ORM within 48 hours of the incident per State Administrative and Accounting Manual, Policy 12.30.40(13).

How to report a vehicle accident

The driver must complete a Washington State Driver Vehicle Accident/Collision Report Form (SF137). Forms are available in the Director of Business Services office, L1125 or online

  1. State Driver: Within one-day of the crash or damage, the driver must fill out form SF137 and give it to your supervisor/faculty.
  2. Supervisor/faculty of State Driver: Review the form for completeness (including the name of the county), investigate the incident further as needed, sign and forward the completed SF137 to your agency's risk manager.
  3. Agency Risk Manager: Within two-days of the crash or damage, email the signed and completed form to the Office of Risk Management.

The completed original State Driver Vehicle Accident/Collision Report Form (SF137) and supporting documentation will be mailed to:

Department of Enterprise Services
Office of Risk Management
1500 Jefferson ST SE
PO Box 41466
Olympia, WA 98504-1466

Business hours: Monday - Friday 8 am to 5 pm
The OFM, RMD office is closed on weekends and official state holidays.
All recommended settlements are made through Office of Financial Management, Risk Management Division.

 

Purchase of Insurance

RCW 43.19.1935 provides that colleges and universities shall consult with the State Risk Manager's office when purchasing insurance. The State Risk Manager will provide insurance assistance and quotations. Requests to purchase insurance policies are directed to the Business Service's office for evaluation. Notify the Business Service's office at least one month before the coverage is required. Timely notice provides the Business Service's office with adequate time to negotiate the most economical insurance rate. Premiums are charged to the Evergreen budget, which requires the insurance. The charges are indicated on the budget's monthly account statement.

The college purchases commercial insurance in certain circumstances
  • Property Insurance: This covers insured property for all risks of direct physical loss or damage to the property. Property covered includes housing buildings (under bond indenture), bookstore contents, the President's residence, and audio visual equipment.
  • Marine Insurance: This covers marine hull protection and indemnity exposures relative to vessel operations.
  • Loss of Rents: The college purchases loss of rents insurance on all college housing facilities. This insurance is to provide a continuation of rental income on housing facilities in the event of fire or other hazards.
  • Surety Bonds: This bond protects the college against major losses sustained through fraudulent or dishonest acts of any employee of the college. All suspected losses due to theft, embezzlement, or other dishonest acts need to be reported immediately to campus Police Services. Police Services will promptly prepare a report and advise the Director of Business Service who in turn will give proper notification to the State Auditor, State Risk Manager, and Internal Auditor.
  • Miscellaneous Insurance: When it is felt insurance is needed for some particular activity other than those listed above, the office in charge of such activity must contact the Director of Business Services, Risk Management office, Library 1125, 867.6450, for coverage of insurance one month before the activity takes place. 

State Self Insurance Liability Program

The State of Washington Self-Insurance program pays tort claim judgments and settlements arising from general liability and vehicle accidents for which the state is found to be wholly or partially liable.

The claimant must file a Standard Tort Claim Packet (SF210), eight pages, with the Office of Financial Manager, Risk Management Division, in person or regular mail service.  Make sure you read and follow the instructions included in the packet.

Pursuant to the new law, Standard Tort Claim forms cannot be submitted electronically (via e-mail or fax).  Forms are available in The Evergreen State College, Business Services, Risk Management Office, Library 1125, or the State Risk Management Division.

Mail or hand deliver the Standard Tort Claim Packet (SF210), eight pages, and supporting documentation to:

Department of Enterprise Services
Risk Management Division
1500 Jefferson ST SE
MS 41466
Olympia, WA 98504-1466

Business hours: Monday - Friday 8 am to 5 pm
The OFM, RMD office is closed on weekends and official state holidays.
All recommended settlements are made through Office of Financial Management, Risk Management Division.