Alumni Relations

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Alumni Association

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"Connecting the College to the Community"

The Evergreen State College Alumni Association is an organization of former Evergreen students, represented by The Alumni Association Board of Directors. The mission of the Board of Directors is:
The mission of Alumni Association of the The Evergreen State College is to celebrate the uniqueness of the Evergreen experience, to support the work of the College now and in the future, and to build lasting ties between alumni, College, and the community.

Board members are elected each year at an annual meeting which is held in June on Super Saturday. The Board meets a minimum of five times per year and members serve actively on committees. The Board of Directors works in partnership with the Office of Alumni Relations. Its president serves as liaison to the Board of Governors of the Evergreen Foundation.

Through the Office of Alumni Relations, the Board partners with many administrative and program areas of the College including:

  • Enrollment Services - Alumni Admissions Emissary Program
  • MPA Alumni Mentors Program
  • The Friends of the Evergreen Library
  • The Evergreen Traveling Seminar Program: taking faculty members on the road to facilitate seminars "the Evergreen way"
  • Greener Oasis: the place for alumni to gather at Super Saturday
  • Student Services - Student Orientation Week Tours - welcoming new students to the Olympia Community
  • Evergreen Night at Safeco Field - alumni and students turn out to cheer on the Seattle Mariners
  • The Evergreen Entrepreneurs Association - celebrating the achievements of alumni business owners and community leaders

To learn more about the Alumni Association Board of Directors, the Office of Alumni Relations, or about planning activities in your area, send email to Alumni Relations or call (360) 867-6551.


Alumni Board Committees for 2007-08

Activities

Andrea Coker-Anderson, Chair
Victoria Cunningham
Jane Fisher
John Gerecht

Chapters & Clubs

Directors

Development

Finance

Janet Free — Chair
Angela Cruz

Grants

Pam Farr — Chair
John Gerecht
Mike Perez

Student Partnerships

Andrea Coker-Anderson, Chair

The Evergreen State College Alumni Association Tacoma Chapter

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The Tacoma Chapter's purpose is to reflect on the Tacoma Campus motto, which is: "Enter to learn, Depart to serve." We strive to bring the visibility of the Tacoma campus to our community by bringing together people who share common interests.

The Tacoma Chapter Alumni Association Board of Directors plans and actively participates in alumni programming. 

Alumni Association Bylaws

Article I: Purpose

The Evergreen State College Alumni Association (hereinafter referred to as the Association) is an organization of former Evergreen students. The mission of TESC Alumni Association is to celebrate the uniqueness of the Evergreen experience, to support the work of the College now and in the future, and to build lasting ties between Alumni, College and community.

Article II Membership

  1. ELIGIBILITY FOR REGULAR MEMBERSHIP: All former students of The Evergreen State College who have completed three quarters of academic work are members of the Association.

  2. HONORARY MEMBERSHIP: Any individual who has demonstrated extraordinary dedication to the Evergreen community or the Association may, by a majority vote of the Board of directors, be granted honorary membership in the Association. Honorary members shall have the same rights and privileges as regular members.

Article III: Meetings 

  1. ANNUAL MEETING: The membership of the Association shall hold an annual meeting in Olympia, Washington. . Notification of the annual meeting shall be provided to all members by publication at least thirty days prior to the date of the meeting.  The business of the Annual Meeting is the election of officers, by-laws revisions, and any other business the Board of Directors deems necessary.


  2. SPECIAL MEETINGS: Special meetings of the regular membership shall be held at the request of the Board of Directors or by the President upon receipt of a petition carrying the signatures of at least fifty regular members, and stating the purpose of the meeting.

  3. BOARD OF DIRECTORS: The Board of Directors shall meet as often as required to conduct the Association's business in a timely and responsible manner. Board of Directors' meetings may be held outside the Olympia area but not outside the boundaries of the state of Washington, except at the discretion of the Board or the Executive Committee.  
  4. QUORUM: At any annual or special meeting, a quorum shall constitute all voting members in attendance. At meetings of the Board of Directors, a quorum shall be one-third of the total board membership.

Article IV: Management

  1. BOARD OF DIRECTORS: The business and property of the Association shall be managed by the Board of Directors, which has at least eight, but not more than twenty-four, voting members. The presidents or designees of all chapters may at the Board’s discretion be granted membership on the Board. Members shall be elected to a term of three years. Those seeking election to the Board must be members of the Association prior to the election. The Board of Directors may authorize alternative processes.

  2. EVERGREEN PRESIDENT: The President of the Evergreen State College or the President's designee shall serve as an ex-officio member of the Board of Directors.

  3. STAFF LIAISON: The College shall designate the Alumni Relations Director as a liaison to work with the Association. This liaison shall be an ex-officio member of the Board of Directors.

  4. STUDENT REPRESENTATIVE: The Board may recruit a student who is interested in campus affairs to serve as a member on the Board of Directors.

  5. BOARD MEMBER VOTES: Each member of the Board shall have one vote. The Board may authorize alternative processes. 

  6. NOMINATIONS FOR ELECTED POSITIONS: Nominations for elected positions on the Board of Directors shall be solicited at the time of the Annual Meeting notification, or as needed to fill vacancies.

  7. REMOVAL FROM OFFICE: APPROVED


    A)     Members of the Board of Directors, except for Board members representing chapters or clubs, who miss two consecutive meetings of the Board of Directors without notifying the President or the Alumni Office may be removed from office, and will be informed in writing by the President. Such a member may be reinstated by a two-thirds vote of the Board of Directors.  The removed member must request reinstatement in writing to the President within thirty (30) days of being notified of being removed. A vote to reinstate will be conducted at the next scheduled general meeting.


    B)     Any board member may be removed from office for any cause by a 2/3 vote of the board of directors at any regular or special meetings.

  8. RECALL: Members of the Board of Directors are subject to recall by voting membership. A special recall election shall be scheduled by the Executive Committee after the receipt of a petition, providing that the recall petition is received by the President or Alumni Office bearing the valid signatures of fifty or more regular members. The petition shall identify the individual and reasons for recall, and be delivered at least ninety days prior to the end of the individual's term. The recall election will be conducted at the next regular board meeting with the following minimum materials available: 1) position statement from the petitioners, 2) rebuttal statement from the individual, and 3) recall ballot.

  9. VACANCIES: Any vacancy on the Board of Directors may be temporarily filled by the Board until the next annual election of the general membership.

  10. ELECTION OF EXECUTIVE and TERMS OF OFFICE: Officers of the Association shall be members of the Board of Directors and be elected by the board members. All officers will be elected to a 2 year term. The president may not serve consecutive terms.

  11. DISTRIBUTION AND CONTROL OF FUNDS: The Board shall solely determine the distribution and control of funds of the Association.

  12. RULE MAKING AUTHORITY: The Board of Directors shall have the authority to adopt such rules and policies as are necessary to implement these bylaws.

Article V: Terms and Duties of Officers 

  1. PRESIDENT: The President shall serve a two-year term, and may not serve consecutive terms. The President of the Board of Directors shall be elected by the Board and shall serve at the pleasure of the Board.  The President shall be the chief executive officer, shall act as the director of the professional staff, and shall be responsible for the administration of all Association activities. The President shall promote the development of the Association and its affiliate organizations, and shall perform other duties as the Board from time to time may delegate. 

  2. VICE PRESIDENT: The Vice-President shall serve a two-year term. The Vice President of the Board shall act for the President in the President's absence and perform such other acts as the President and Board shall prescribe.

  3. SECRETARY: The Secretary shall serve a two-year term. The Secretary shall be responsible to see that meeting announcements, agendas and minutes of all Board and Executive Committee meetings are properly prepared, distributed in a timely manner and maintained for archival and business records purposes.  

  4. TREASURER: The Treasurer shall serve a two-year term. The treasurer shall exercise the usual powers of the office of treasurer, including supervision of the accounts of the association and control of monies or funds held in trust by it, and shall prepare reports showing the financial condition of the association as may be required by the board of directors or the College.

Article VI: Committees 

1 Standing committees of the board shall be as follows:

Committee on Directors (nominations) shall be responsible for recommending nominations for Board membership and for officers of the Board.  The committee shall work with the President and alumni staff to ensure that terms of office, term limitations, and over-all board rotation is consistent with these by-laws and shall strive to achieve diversity on the board.

Committee on Finance shall be chaired by the Treasurer and shall oversee all fiscal management including accounts, annual reports, audits and investments.

Committee on Grants & Scholarships (G&S) shall be responsible for managing the process and calendar of the G&S and shall recommend recipients to the Board.

Committee on Activities shall assist the Alumni Staff in planning and supporting activities that benefit and promote the College, the Association, its chapters and clubs. 

Committee on Chapter and Club Development shall assist the Alumni Staff in locating and supporting groups wishing to form chapters or clubs. This committee shall also work with the Committee on Activities in supporting activities of the chapters and clubs.

The Board of Directors may from time to time form ad hoc committees to examine any issue or matter that is within the purposes and practices of these bylaws.

Article VII: Chapters and Clubs

1 DEFINITION: A Chapter may be formed, upon petition to the Committee on Chapter and Club Development, by any group of Evergreen alumni.  A successful petition will include proposed by-laws not inconsistent with the general by-laws of the Board, and a leadership structure that includes President, Vice President, Secretary and Treasurer.

A Club may be formed, upon petition to the Committee on Chapter and Club Development, when any group of Evergreen alumni demonstrates and states common and special interest, has a viable leadership structure, and a plan for organizational sustainability.

These organizations shall not enter into activities for which the Association may become liable without prior consent of the Board of Directors.

The Board of Directors shall vote on proposed Chapters and Clubs that are recommended by the relevant Committee.

Article VIII: Amendments 

1 Amendment of these bylaws may be instituted by written petition to the Board by any regular member. The proposed amendments shall be considered by the Board at its next scheduled meeting and should by mailed to Board members with the meeting announcement. If a majority of the Board present accepts the amendments, the Board shall present the amendments at the next annual meeting. If the amendments are considered at a meeting they shall be included with the meeting announcement. Approval by two-thirds of the regular members present is required for adoption.