RSO Technology Resources

Computers can be one of the most effective tools an RSO can use. They can be used as a promotional and communication tool as well as an efficient way for archiving valuable organizational information for future use and reference. There are several options available to RSOs when it comes to computing resources. Read on to find out more about these options and how you and your RSO can access each of them.

RSOs are required to follow the Appropriate Use of Information Technology Resources College Policy. "This appropriate use policy balances campus community needs for flexibility and exploration with Evergreen's need for secure and reliable IT systems. In order to ensure a reasonable and dependable level of service, it is essential that each member of the campus community exercise responsible, ethical behavior when using these resources."

Technology Policy Highlights:

• Computing resources cannot be used for commercial or campaign work or for personal financial gain.
• The Evergreen State College reserves the right, without notice, to limit or restrict individual use and hours of operation; to inspect, copy, or remove data, files, or system resources; and to log and audit activities on computing systems.
• Disclaimer: TESC disclaims responsibility for loss of data, individual account data contents, and unauthorized activities.
• Computing resources are provided to currently enrolled students ONLY.
• A student's data, existing in an academic computer account, will be released to a third party only when required by law rather than not being released only when prohibited by law.
• No duplication of copyrighted material is permissible. (Under guidelines of Title 17 of the U.S. code). Violators may lose computing access privileges and be subject to further discipline. No copyrighted software may be placed on any hard disk system without written authorization from the copyright owner.
• Computing resource user or account holder agrees to abide by current rules and procedures for utilization of computing resources available through Academic computing; the resource user or account holder agrees to abide by all of the rules and policies established by The Evergreen State College and Computing & Communications. Further, the user or account holder will hold account or resource access and usage and not loan or authorize any other person usage of the resource or account through any means. Failure to comply will result in immediate termination of the account and contents and loss of computing access privileges.

SA Media Center

The SA Media Center is located in CAB 315 and contains three computers and a printer for RSO use. Student members can use these computers for designing flyers, brochures, and other student group literature, as well as to access their RSO e-mail accounts and other TESC resources. Our Media Center has the following guidelines:

1. RSO business has top priority.
2. No food or drink is allowed near the computers.
3. The printers are for RSO business only.
4. Computing resources cannot be used for commercial or referendum issues.
5. When there are other student groups needing access to the computers, students are asked to limit their use to a maximum of two hours.
6. Do not update, add, or delete any software that is currently on the computers without permission from your Advisor. Doing so places the computer at risk. Please DO NOT download or run programs from untrusted sources.
7. Store files on a separate disk, or create a folder for your work. The hard drives are cleaned twice a year.
8. Notify the Front Desk staff promptly in the event of a computer problem.
9. USB Flash Drives are available for checkout. See the front desk.

Troubleshooting the Printer

1. Be sure that you are actually logged onto the computer. Just because it's on, does not mean it's connected to the network system.
2. Be sure you have selected the right printer.
3. Be sure that you are asking it to print on 8.5x11 or legal size paper. Any odd sized paper will cause a refusal on the part of the printer.
4. If it does not print, DO NOT continue to push "print" in hopes that it will print. It won't. It may not print because someone in front of you has sent something to the computer that will not print. Ask the Front Desk to clear the queue.
5. Some programs will not print to the printer. If that's the case, you'll have to take your document to print elsewhere.
6. If the printer has a paper jam, ask the Front Desk to clear it.
7. If all else fails, put your document on a Flash Drive and the Front Desk will be happy to print it for you.

Color Printer

All documents to be printed on the color printer must contain the name of the student organization sponsoring the event and the contact telephone number.

Documents will first be printed on the black and white printer located in the SA Computer Lab. At that point, the document should be proofed thoroughly to insure against error. The B&W copy should be shown to the Front Desk or the RSO advisor. Once satisfied with the quality of the document, proceed with printing on the color printer.

To print on the color printer, select the HP 4550 printer from the printer choices on the computer. After you are done printing to the color printer, BE SURE TO RESELECT THE BLACK AND WHITE PRINTER IN THE COMPUTER LAB. It does not automatically revert to the black and white printer.

RSO Computer Accounts

TESC e-mail accounts are an excellent way for coordinators to receive correspondence and inquiries from group members and other interested individuals. By setting up an e-mail account, student groups can have an easily identifiable e-mail address that can be used year after year. In addition to a group email, we can also support requests for a listserv, website, blog, Moodle, Drupal, and network drive space.

Coordinators of RSOs and S&A fee-funded groups may request a network account. Only the coordinator, or her/his designate, may sign for this account. Please note: Authorized students must have an existing individual TESC account in order to use an RSO alias. RSO accounts must be renewed annually.

The student organization and the account user/holder are expected to comply with all college policies as well as federal, state and local laws governing such areas as copyrights, prohibitions against political campaigning with state resources, and prohibitions against pornography. In addition, RSO homepages cannot be used for commercial purposes. These policies shall apply to any links created from an RSO homepage to another. To request a new account complete the application for RSO Computing Services and give to your Advisor.

All group web pages can be found online at http://academic.evergreen.edu/groups/.