Student Activities

Accommodation Procedures

Student Activities Policy

Student Activities at The Evergreen State College is strongly committed to providing all enrolled students access to student programs, meeting and events. Additionally, we are committed to accommodating access to all persons when the events are open to the public.

In keeping with that commitment, and the Americans with Disabilities Act (ADA / Section 504), reasonable accommodations are provided to individuals with disabilities. ADA accommodations may include sign language interpreters, alternative information formats, accessible facilities, alternate media, and other inclusion support. If accommodations and/or alternative information formats are needed in accordance with the ADA, please contact Student Activities with reasonable notice in advance of the registration deadline or event (whichever is earlier). Student Activities will make every attempt to provide reasonable accommodations; however, failure to request an accommodation with reasonable notice may limit our ability to accommodate the request.

Contact Student Activities to request accommodation or additional information.

How to Promote Accommodation Requests

It is essential that those persons needing to request an accommodation have an easy way to request an accommodation or ask questions regarding the accessibility of the meeting or event. All RSOs and Coordinators are strongly encouraged to include the following text on promotion materials:

“If accommodation is required for this registration/event, please contact Student Activities with reasonable advance notice by emailing or calling 360-867-6220 or 360-867-6834 (TTY).” 

Meeting and Event Accessibility

RSOs and Coordinators are encouraged to familiarize the many ways to make their events and meetings more accessible. Making small changes to your event can provide for the inclusion of all persons.


Events that include accessible modifications and other services are encouraged to advertise with the included symbols. These can be placed on flyers and other promotions to indicate particular services that are to be provided at the event.

Symbol for Accessibility

Universal Access Symbol

The wheelchair access symbol should be used to indicate access for individuals with limited mobility including wheelchair users. For example, the symbol is used to indicate an accessible entrance, bathroom or other services that have been lowered for wheelchair users. Remember that not all ramps are accessible and the event is not accessible if it can only be reached via steps. Once inside the facility seating needs need to be taken into account. To find information regarding ADA seating needs for particular spaces, please consult the Occupancy Information. When programming in outdoor or older campus facilities, event planners need to be especially aware of accessibility needs. Download Hi-Res PositiveDownload Hi-Res Negative.

Audio Description

Audio Description

The Audio Description symbol indicates services for persons who are blind or have low vision that make the event more accessible. Description of visual elements are provided through the Secondary Audio Program (SAP) of televisions and video equipment sound systems. For live Audio Description, a trained Audio Describer offers live commentary or narration (via headphones and a small transmitter) consisting of concise, objective descriptions of visual elements: i.e., a theater performance or a visual arts exhibition. Download Hi-Res PositiveDownload Hi-Res Negative.

Assistive Listening Systems

Assistive Listening Systems 

These systems transmit amplified sound via hearing aids, headsets or other devices. They include infrared, loop and FM systems. Some classrooms are equipped with this technology. Download Hi-Res PositiveDownload Hi-Res Negative.

Sign Language Interpretation

Sign Language Interpretation 

The symbol indicates that Sign Language interpretation is provided for a lecture, tour, film, performance, conference or other event or program. Arrangements need to be made in advance to hire an available interpreter. Given the length of the event, you may be required to hire two persons to interpret. Download Hi-Res PositiveDownload Hi-Res Negative.

Accessible Print

Accessible Print (18 pt. Font or Larger) 

The symbol for large print is "Large Print" printed in 18 pt. or larger text. Specifically, programs and handouts are available. In addition to indicating that large print versions of books, pamphlets, and theater programs are available, you may use the symbol on conference or membership forms to indicate that print materials may be provided in large print. Sans serif or modified serif print with good contrast is important, and special attention should be paid to letter and word spacing. Download Hi-Res PositiveDownload Hi-Res Negative.

Information Symbol

The Information Symbol 

The most valuable commodity to providing accessibility is information; to a person with a disability it is essential. For example, the symbol may be used on signage or on a floor plan to indicate the location of the information booth, where there is more specific information or materials concerning access accommodations and services such as "LARGE PRINT" materials, digital audio/video recordings of materials, check-out equipment, or sign interpreted events. Download Hi-Res PositiveDownload Hi-Res Negative.

Closed Captioning

Closed Captioning (CC) 

This symbol indicates that captions for your presentation or video media are available. TV sets and projection equipment can have a built-in or separate decoder equipped to display dialogue for programs that are captioned when selected by the viewer. When setting a looped video presentation, RSOs are encouraged to have Captioning recorded and turned on. Please note that Captioning is different than "subtitles." Subtitles are typically for translating language when the listener can hear other associated sounds. Captioning is both dialogue spoken and describes other sounds present in the media. Download Hi-Res PositiveDownload Hi-Res Negative

Opened Captioning

Opened Captioning (OC) 

This symbol indicates that captions, which translate dialogue and other sounds in print, are always displayed on the video media. This is similar to Closed Captioning (CC); in this case the Captioning is turned on by default. When setting a looped video presentation, RSOs are encouraged to have Captioning recorded and turned on. Please note that Captioning is different than "subtitles." Subtitles are typically for translating language when the listener can hear other associated sounds. Captioning is both dialogue spoken and describes other sounds present in the media. Download Hi-Res PositiveDownload Hi-Res Negative.

Braille Symbol

Braille Symbol 

This symbol indicates that printed material is available in Braille, including labeling, publications and signage. Please plan in advance if you need to have handouts prepared in Braille. Download Hi-Res PositiveDownload Hi-Res Negative.

Access for Blind and Low Vision

Access (Other Than Print or Braille) for Individuals Who Are Blind or Have Low Vision

This symbol may be used to indicate access for people who are blind or have low vision, including: a guided tour, a path to a nature trail or a tactile exhibition that may be touched. Download Hi-Res PositiveDownload Hi-Res Negative.


Please Remember

In an effort to support RSOs plan for accessibility needs, please remember that persons with disabilities may request an accommodation at any time for your meeting or event. There may be additional accommodation needs that persons may request that are not listed here. Planning ahead to build in accessibility consistent with ADA will make short-notice accommodations easier to process. Remember the goal is to ensure that all students, or outside community members if the event is open to the public, are able to fully participate in Student Activities events. Please see your advisor with additional questions.